Secretarial & Investor Relations

Role Overview

We are looking for an in-house Company Secretarial professional to manage corporate governance, compliance coordination, secretarial processes, investor reporting requirements, and support basic corporate compliance activities for the company’s international entities. The role will work closely with external secretarial partners, Finance, Controller, Legal, leadership, and investor stakeholders to ensure timely compliance, accurate reporting, and strong governance practices.

Responsibilities

• Manage Board Meetings (BM), Extraordinary General Meetings (EGM), Annual General Meetings (AGM), and related documentation.
• Draft and review agendas, resolutions, minutes, and maintain statutory records and registers.
• Coordinate with external secretarial partners for statutory filings and compliances.
• Develop and track the compliance calendar and ensure timely closure of action items.
• Work closely with Accounting, Controller, Audit, and Legal teams on governance and compliance matters.
• Support corporate actions including fundraising, restructuring, and due diligence processes.
• Ensure proper documentation management and compliance tracking across entities.
• Coordinate investor reporting requirements, including periodic MIS, governance updates, cap table-related documentation, and compliance certifications.
• Support preparation of board decks, investor presentations, data rooms, and diligence materials for existing and prospective investors.
• Track investor-related covenants, information rights, and compliance obligations under shareholder and financing agreements.
• Support corporate governance and compliance activities for overseas subsidiaries, including maintenance of corporate records, board/shareholder approvals, annual filings, and coordination with local advisors.
• Assist in tracking compliance requirements for US entities, including state registrations, annual reports, registered agent matters, and corporate documentation.
• Coordinate with external legal, tax, and compliance advisors in the US on routine secretarial and governance matters.

Responsibilities

• Qualified Company Secretary (CS).
• 2-5 years of relevant experience in company secretarial, compliance, investor relations, or corporate governance roles.
• Strong understanding of the Companies Act, corporate governance, and fundraising/compliance processes.
• Basic understanding of corporate compliance requirements for overseas subsidiaries, particularly US entities, is preferred.
• Good drafting, coordination, communication, and stakeholder management skills.
• Prior experience in a startup, venture-backed, or high-growth company preferred.