Office Administrator
Overview:
Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com.
Job Description Summary:
The Office Administrator provides complex administrative support duties for a group or department. Responsibilities may include coordination and scheduling, project work, coordinating work of others, supplies and equipment ordering, expense or invoice processing, monitoring budget balances and general reporting. May work for one or several department professionals or leadership of varying levels. Performs advanced tasks under minimal supervision.Job Description:
Duties/Responsibilities
Provides complex administrative support duties.
Prepare reports, meeting minutes and correspondence.
Create and edit documents, spreadsheets and presentations.
Manage schedules, arrange appointments and itineraries.
Coordinate meetings, travel, conference calls, and complete expense reports.
Answer and transfer phone calls.
Responds to routine or moderately complex inquiries (via mail, email, phone) with little direction, asking for guidance when necessary.
Coordinates projects, using all available resources to follow through on issues when needed, applying knowledge as appropriate with little or no direction.
Tracks expense budgets, performs basic bookkeeping tasks and creates financial reports.
Tracks and analyzes financial and productivity data, sets up databases.
Trains less experienced team members.
Performs other duties as assigned
Skills/Abilities
Highly proficient/advanced using office applications (Microsoft Word, PowerPoint, Excel)
Highly proficient in all communication skills (phone, verbal and written)
Ability to handle sensitive information and situations with poise and professionalism
Ability to proofread and edit written documents
Excellent organizational, coordination and judgment skills
Knowledge of financial data and budgets to provide analysis to senior leaders
Excellent customer service skills with a willingness to provide general guidance and assistance
Excellent leadership skills in a team environment
Ability to provide guidance, orient, train and assist other staff
Education
High School Diploma or equivalent required or Associate's Degree in a related field of Study preferred
Experience
7 - 10 years of administrative support experience required
Additional Job Description:
Applicants selected for this position maybe required to obtain and maintain a government security clearance.
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Job Location - City:
RestonJob Location - State:
VirginiaJob Location - Postal Code:
20190The US base salary range for this full-time position is
$38.00 - $66.59Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Union ranges will be in compliance with the collective bargaining agreement's approved rates by location and role.Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and does not include bonuses or benefits.
Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities. If this specific job opportunity and the chance to work at a nationally renowned R&D innovation company appeals to you, apply now www.draper.com/careers.
Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information. Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact [email protected].