{"id":2862962,"url":"https://alion.io/job/dream-operations-coordinator","title":"Operations Coordinator","company":{"id":8978,"name":"DREAM","domain":"dream.com","url":"https://alion.io/company/dream","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":92,"open_postings":30,"ghost_share":0,"stale_share":0.133,"repost_share":0,"time_to_fill_p50_days":85,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bronx, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":66500,"max":70000,"currency":"USD","period":"year","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-19T16:03:24Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-23T05:19:47Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"DREAM is seeking a dynamic and results-driven individual to serve as an Operations Coordinator. The Coordinator will report directly to the Director of Operations and will be responsible for supporting the day-to-day operations. The Operations Coordinator will have a significant role in ensuring efficient office operations while providing exemplary customer service. The Coordinator will be responsible for the upkeep of administrative systems and routines, and will function as a contact person for all of general inquiries. The Coordinator will be responsible for the daily operations of the school’s front desk, support with vendor management and invoicing, support with the management of inventory and ordering for our East Harlem location, and support with our student recruitment. Candidates must also understand and value DREAM’s comprehensive approach to youth development and inspire, lead, and motivate DREAM staff to drive outcomes that support youth in recognizing their potential and realizing their dreams.\nResponsibilities\nInventory Management\nSupport staff with the ordering process and ensures orders are placed and delivered in a timely manner;\n\nMaintains procurement platform and ensures all information is up to date;\n\nSupport with the maintenance of all supply areas to ensure all of the necessary supplies and resources are readily available for staff;\n\nSupport with developing inventory systems that allow for supplies to be stocked and ordered in a timely manner while at the same time maintaining frequent communication with staff on the status of their orders;\n\nSupport with the completion of monthly AMEX report process;\n\nStudent Recruitment\nSupport in the outreach to prospective applicants, including SchoolMint application support and family tours;\n\nSupport in the planning and execution of student recruitment and family engagement events;\n\nSupport with current family outreach as part of the re-enrollment process;\n\nMake calls to families to support with enrollment and new family engagement;\n\nTake on additional student recruitment responsibilities, as needed;\n\nPlan and execute logistics for student recruitment events including but not limited weekend and after-hours events;\n\nFacilities Management\nSupport with identifying and escalating facilities issues to the Facilities Team;\n\nSupport with identifying facilities needs and repairs to communicate to Facilities Team;\n\nWith the help of the Director of Operations, supports with conducting regular cadence of walkthroughs to hold staff to aesthetics standards;\n\nUphold DREAM standards for aesthetics;\n\nAdministrative Support\nSupport with maintenance of student information systems, including but not limited to attendance entry and tracking, management of student rosters, and reporting for school staff;\n\nAssist in the management of vendor contracts, invoice payments and record keeping;\n\nCoordinate the intake of the organization’s incoming and outgoing mail (U.S. Postal Service and FedEx);\n\nSupport in the collection and maintenance of student records (i.e. physicals, immunizations, pick up lists, etc).\n\nProvide additional administrative support (i.e. ordering food, arranging transportation, etc.) as needed;\n\nOffice Management\nOversee DREAM’s delivery system and arranges for deliveries, as appropriate;\n\nKeep the office neat and organized;\n\nKeep all common spaces clean and stocked (i.e. staff room, copy room, etc.);\n\nMaintain positive relationships with all staff;\n\nAssist in the management and implementation of a school-wide family communications;\n\nStudent Meal Service\nSupport Operations Manager and Director of Operations in placing food orders for student meals and ensuring we have enough food for all students that want it;\n\nSupport with billing processes and ensure there are systems in place to track student meal counts;\n\nCoordinate logistics of school meal service including but not limited to scheduling, troubleshooting, and ensuring adherence to compliance and safety expectations;\n\nSupport with maintaining relationships with food vendors;\n\nSupport with delivery of food and meal carts to cafeteria and designated classrooms;\n\nQualifications\nBachelor’s degree, preferred; High school diploma, required;\n\nAbility to work at least 7:15am - 4:15pm, with availability for some early mornings, evenings, and weekends (for example to support with school events or critical days);\n\nAt least 2 years of administrative experience, preferably in a non-profit setting;\n\nExperience with school-based systems (ATS, Powerschool, SchoolMint), a plus;\n\nBilingual in Spanish/English, preferred;\n\nStrong commitment to customer service and understanding of the importance of administrative functions to the organization's mission;\n\nOutstanding dependability, with a commitment to being on-time and prepared;\n\nCollaborative team-player;\n\nSolid oral and written communication skills;\n\n“Whatever it takes” attitude and a willingness to change priorities at a moment’s notice;\n\nStrong computer skills, including a high degree of proficiency with Microsoft Word, Excel and Outlook;\n\nA strong belief in the mission and values of DREAM, including the belief that all students can succeed, and a deep desire to make a difference in the lives of our students, families, and community.\n\nPhysical Demands of the Position\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive.\n\nReasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.\n\nUnless reasonable accommodations can be made, while performing this job the staff member shall:\n\nStand, walk, bend, reach overhead, lift heavy objects, work in tight spaces\n\nReach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls\n\nUse close vision, color vision, peripheral vision and depth perception along with the ability to focus vision\n\nBenefits and Paid Time Off\nWe offer comprehensive benefits including:\nFlexible Medical Health Plans, subsidizing the majority of costs for the employee, their spouse/domestic partner and children;\n\nThe ability to select between a variety of medical plans according to what best suits the employee’s needs;\n\nDental and vision plans;\n\nDisability benefits;\n\nLife insurance;\n\nUp to 12 weeks fully paid of Parental Leave;\n\nFlexible spending account options;\n\nPre-tax commuter benefits (parking and transit);\n\nFitness and entertainment discounts;\n\nA variety of support through our employee assistance program (EAP);\n\n403(b) retirement plan with employer match starting at 4% after one year, with increases tied to DREAM tenure;\n\nReferral, performance, and tenure milestone bonuses;\n\nDiscounted school meals through our in-house Scratch Food Program;\n\nTuition reimbursement support;\n\nAccess to a professional development fund;\n\nSchool-based 12-month employees have approximately 48 days off throughout the school year including holidays, school breaks, personal days, and wellness days.\n\nBenefits are subject to change.\n\nCompensation\nDREAM offers a competitive salary commensurate with relevant experience with the potential for an annual performance-based increase. The incoming salary range for this position is $66,500 to $70,000 per year. New hires are typically brought into the organization at a salary closer to the start of the range depending on qualifications, internal equity, and the budgeted amount for the role. All staff are eligible for annual performance-based increases. Because we value staff tenure in each role, we do not currently cap salary ranges.","description_format":"text","description_chars":7734,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"Proficiency (C2)","optional":false},{"language":"English","level":"Proficiency (C2)","optional":true}]},"benefits":["Cafeteria","Equity","Life insurance","Parental leave","Professional development","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Secondary Education","Primary Education","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-19T16:48:12Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":85,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-10-23T05:54:15Z"},"pay":{"stated_usd_annual":70000,"is_top_pay":true},"html_url":"https://alion.io/job/dream-operations-coordinator","json_url":"https://alion.io/job/dream-operations-coordinator.json","meta":{"generated_at":"2026-10-23T08:36:00Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13798,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8978},"rest":"https://alion.io/mcp/rest/get_company?id=8978"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdream-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdream-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdream-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/dream-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdream-operations-coordinator"}]}