{"id":3401297,"url":"https://alion.io/job/driven-properties-executive-assistant","title":"Executive Assistant","company":{"id":3697,"name":"Driven Properties","domain":"drivenproperties.ae","url":"https://alion.io/company/driven-properties","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":100,"open_postings":4,"ghost_share":0,"stale_share":0,"repost_share":0.25,"time_to_fill_p50_days":15,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dubai, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-28T14:34:18Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-02T12:06:41Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"We are seeking a highly organised, Arabic-speaking Executive Assistant to support the CEO and Managing Partner across our Asset Management, Owners Association, Property Management and Handover Services divisions. This is not a purely administrative role - you will be the CEO’s right hand: representing the office with RERA and other government authorities, drafting formal correspondence in Arabic and English, managing a demanding calendar, and following up internally until matters are closed. You will sit in on high-profile client meetings, capture accurate minutes, and make sure every action point lands with the right owner. You are discreet, proactive, and comfortable asking the right questions to get things done properly the first time.\nAct as the primary point of contact between the CEO & Managing Partner and RERA, DLD and other government authorities - communicating in Arabic, emails, letter or any other required correspondance.\nRepresent the CEO & Managing Partner on operational and regulatory requirements, ensuring requests are actioned in line with their direction and escalated where decisions are needed.\nDraft, translate and proofread formal letters, notices and correspondence in both Arabic and English to authorities, owners, developers, OA boards and clients.\nManage the CEO & Managing Partner’s calendar end-to-end - scheduling and booking meetings, prioritising conflicting requests, and coordinating with internal teams and external stakeholders.\nManage the executive inbox: screen, prioritise and respond to emails on the CEO’s behalf, and flag matters requiring personal attention.\nFollow up internally with the Asset Management, OA, Property Management and Handover teams on open matters, deadlines and deliverables - tracking every item through to closure.\nAttend meetings with the CEO & Managing Partner, including with high-value and VIP clients, owners and partners; prepare briefing packs and background notes in advance.\nRecord accurate minutes of meetings, circulate them promptly, and track action items and owners to completion.\nPlan and coordinate corporate gifting for VIP clients, partners and authorities - sourcing, personalisation, budgeting and timing around key occasions (Ramadan, Eid, UAE National Day, year-end).\nPrepare presentations, reports and documents for internal reviews, client meetings and OA / board meetings.\nAsk the right clarifying questions on incoming requests to ensure the CEO receives complete information and that nothing is actioned on assumptions.\nMaintain organised filing of correspondence, contracts, authority approvals and meeting records, handling confidential information with full discretion.\nRequirements\nBachelor’s degree or higher.\n\nMinimum 5 years of total experience, including 3+ years supporting a CEO or senior executive.\n\nFluent in Arabic and English, both spoken and written (mandatory).\n\nExperience in executive assistance, calendar management, correspondence, and confidential matters.\n\nUAE government liaison experience with RERA/DLD is preferred.\n\nUAE real estate experience in Asset Management, OA, Property Management, or Handover is preferred.\n\nWorking knowledge of RERA/DLD procedures and UAE real estate regulations is an advantage.\n\nExcellent organisational, communication, multitasking, and follow-up skills.\n\nProfessional, proactive, detail-oriented, and discreet.\n\nBenefits\nClear opportunities for career growth and professional development.\n\nDynamic, collaborative environment focused on Dubai’s real estate market.\n\nFast-paced, innovation-led workplace with proprietary technology, a 40+ person in-house marketing team, and access to the Forbes Global Properties network.","description_format":"text","description_chars":3682,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Arabic","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Residential Real Estate","Property Management","Real Estate Brokerage"],"lifecycle":[{"event":"open","at":"2026-10-28T14:34:18Z"}],"visa":[],"liveness":{"score":82,"band":"hot","label":"Hiring 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