{"id":1636058,"url":"https://alion.io/job/drivingforce-administrative-assistant","title":"Administrative Assistant","company":{"id":3778404,"name":"Drivingforce","domain":"drivingforce.co","url":"https://alion.io/company/drivingforce-2","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mississauga, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":43000,"max":53000,"currency":"CAD","period":"year","gross":null,"usd_annual":37230},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-31T08:00:00Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-04T00:18:07Z","board_verified":true,"closed_at":null,"days_open":33,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":33},"description":"The Driving Force Group of Companies is a network of world-class transportation and fleet management solutions companies. We're proud to be an Alberta success story that began in a rented office above a small service station. With a can-do attitude and people-first culture, we've grown into an industry leader, operating across Canada spanning over 40 locations with over 600+ employees.\nWe are currently looking for an Administrative Assistant to support our Film Clients at our Mississauga location.\n\nWhat Moves You:\nYou're drawn to the energy of the film industry and find real satisfaction in being the organized, detail-oriented force behind the scenes that keeps production rentals running smoothly from first account setup through to final wrap.\nYou love working with numbers reconciling accounts, tracking invoices, following up on POs, and making sure every production's financial picture is accurate, up to date, and clearly communicated.\nYou're proactive by nature and don't wait for problems to come to you.\nYou thrive on building genuine relationships with production coordinators and film teams, becoming the person they trust to handle their rental needs quickly, accurately, and without drama.\nWhat You'll Do:\nOpen and manage rental accounts for new customers and productions from end to end including processing credit applications, setting up accounts, and ensuring all documentation is complete and accurate before a production's first unit hits the road.\nReview the Director's Guild weekly to monitor active productions, units on rent, upcoming wraps, and new productions requiring outreach, proactively identifying opportunities and gaps before they become issues.\nAdminister rental agreements for rollover units between productions, process hiatus credits, follow up with coordinators to obtain and update POs on open rentals, and ensure every agreement reflects current production status accurately.\nReconcile and communicate with Production Accounting departments on payment status, hiatus credits, and replacement vehicles while reviewing accounts receivable with management and processing due invoices in a timely manner.\nProvide professional front-line support across the branch managing incoming calls, delegating CRM tickets, supporting accounts payable and receivable, processing cheque requisitions, and keeping inventory and vehicle unit records current and accurate.\nWhat You'll Bring:\n2+ years of related administrative or accounting experience — exposure to the film industry, production environments, or rental operations is a meaningful asset that will set you apart.\nStrong proficiency in Microsoft Office, particularly Excel, with demonstrated experience managing spreadsheets, tracking accounts, and supporting financial reconciliation processes.\nExceptional attention to detail and organizational skills, with the ability to manage multiple active productions simultaneously and stay ahead of deadlines, credits, and outstanding items without losing accuracy.\nStrong communication and interpersonal skills. You're comfortable building relationships with production coordinators, vendor contacts, and internal accounting teams, and you communicate clearly, professionally, and proactively.\nWhat We Offer:\nCompetitive wages and flexible benefits.\nOur company RRSP matching program.\n50% off rentals at any of our Driving Force locations.\nLearning and growth opportunities.\nPaid vacation and wellness time.\nWe support your wellbeing through our Thrive wellness program.\nWe 'Celebrate Great' through our rewards and recognition programs.\nThe Driving Force Groups of Companies values diversity and is committed to providing equal opportunities in the workplace. We invite applicants from qualified individuals of all backgrounds. While we welcome all interested candidates, only those selected for an interview will receive further communication.\nIf you require accommodation during any part of the recruitment process, please let us know.\nFinal candidates will be required to undergo a security screening. This may include a driver abstract, criminal history check, reference checks and/or credit check.\n\nJob Scam Alert\n\nThe Driving Force Group of Companies has been made aware that fraudulent third-party websites are reposting our job ads to attempt to farm and abuse applicant data. Always apply directly through the official company careers page or a trusted, verified job board like LinkedIn or Indeed. We will never ask for sensitive financial information during the application process.\n\nCompensation & Transparency Disclosure\n\nThe expected annual compensation for this position is $43,000-$53,000. This posting is for a current vacancy within our organization. In accordance with our commitment to a fair and human-centered hiring process, we do not use artificial intelligence (AI) to screen, assess, or select applicants; every application is reviewed personally by our recruitment team.","description_format":"text","description_chars":4934,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Growth opportunities"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-01T21:37:18Z"}],"visa":[],"liveness":{"score":29,"band":"fade","label":"Fading","p_open":1,"p_active":0.532,"p_room":0.55,"age_days":32,"expected_fill_days":27,"reasons":["conf:18","win:tail"],"computed_at":"2026-10-03T05:45:00Z"},"pay":{"stated_usd_annual":37230,"is_top_pay":false},"html_url":"https://alion.io/job/drivingforce-administrative-assistant","json_url":"https://alion.io/job/drivingforce-administrative-assistant.json","meta":{"generated_at":"2026-10-04T01:27:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1869,"day_limit":5000,"remaining_today":3131,"minute_limit":60,"resets_at":"2026-10-05T00:00:00Z"}}}