{"id":1017576,"url":"https://alion.io/job/drug-hunter-executive-assistant-commercial","title":"Executive Assistant, Commercial","company":{"id":674329,"name":"Drug Hunter","domain":"drughunter.com","url":"https://alion.io/company/drughunter","size_band":null,"is_staffing_agency":false,"is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":95000,"period":"year","method":"role_country_seniority_unknown","sample_n":3371},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-09-17T00:00:00Z","employer_posted_date":"2026-09-17","last_verified_at":"2026-09-24T17:44:01Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"About the Role\nDrug Hunter is a B2B subscription knowledge base for biotech and pharma R&D scientists that empowers them to discover the medicines of the future. We serve most of the world’s top biotech and pharma companies, including Dow 30 and S&P 500 organizations.\nWe are seeking a Commercial Executive Assistant who will serve as a trusted partner and operational force-multiplier to members of our leadership and commercial teams. This role combines executive support with commercial and operational coordination-helping ensure leaders’ time, communications, travel, customer-facing activities, and key initiatives are organized and executed effectively.\nThe ideal candidate is exceptionally organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced, growing organization. This individual will play an important role in keeping commercial activities moving, anticipating logistical needs, and ensuring strong coordination across Sales, Marketing, and other teams.\nLocation: Hybrid position based in the central or eastern time zones. Domestic and occasional international travel may be required, estimated at approximately 10-15%.\nKey Responsibilities\nExecutive & Commercial Leadership Support\nExercise strong judgment to provide high-level administrative and operational support to designated leaders, helping ensure priorities, schedules, and day-to-day activities run smoothly.\nManage calendars, scheduling, travel arrangements, expenses, and administrative tasks on behalf of designated leaders.\nCoordinate meetings across internal teams, customers, prospects, partners, and other external stakeholders.\nAnticipate needs and proactively resolve scheduling, travel, and logistical challenges.\nHelp leaders stay organized and focused on their highest-priority activities.\nSupport additional executives and commercial team members as business needs evolve.\nCommunication & Information Management\nSupport effective communication and information flow across the commercial organization and broader company.\nReview, organize, and help prioritize inbound communications and requests.\nPrepare meeting agendas, briefing materials, presentations, and supporting documentation.\nTrack action items and follow-up commitments to help ensure timely execution.\nDraft and coordinate professional communications on behalf of members of the leadership team.\nHelp maintain organized documentation and information related to key meetings, initiatives, and customer activities.\nCommercial & Operational Coordination\nSupport the execution of strategic and operational priorities across the commercial organization.\nCoordinate cross-functional projects and initiatives involving Sales, Marketing, Finance, Science, Operations, and leadership.\nManage timelines, deliverables, and stakeholder communications for assigned initiatives..\nSupport coordination of multi-site customer visits across various time zones and countries, including travel, schedules, meeting logistics, and calendar invitations.\nHelp track logistical and operational requirements for customer visits, seminars, conferences, symposium, dinners/mixers and other commercial activities.\nIdentify opportunities to improve workflows, streamline processes, and enhance operational efficiency.\nSupport special projects and ad hoc initiatives as needed.\nEvents & Commercial Programs Support\nProvide logistical and coordination support for select customer-facing events, commercial programs, and internal Sales activities.\nPartner with Sales and Marketing to coordinate invite lists and attendee tracking for customer dinners, mixers, symposiums, and other commercial events.\nCoordinate calendars, meeting invitations, travel logistics, and schedules associated with customer visits and multi-site trips.\nTrack and coordinate Sales requirements for customer visits and events, including materials, collateral, swag, shipping, and other logistical needs.\nSupport planning of internal commercial events, including Sales Kickoff meetings, team meetings, and offsites.\nAssist with venue research and selection, agendas, external collaborator coordination, catering, travel, and other event logistics.\nCoordinate with internal stakeholders, vendors, venues, and external partners as needed.\nHelp maintain event timelines and ensure key logistical deadlines and requirements are met.\nProvide occasional on-site support for select company or commercial events.\nOperational Excellence\nContribute to building efficient and scalable processes that support a growing commercial organization.\nAssist with budgeting, expense management, vendor coordination, and resource planning as needed.\nRecommend and implement process improvements that reduce friction and increase efficiency.\nHelp establish systems and workflows that improve organization, visibility, and execution.\nMaintain a high level of attention to detail across schedules, travel, meetings, events, and other operational responsibilities.\nPerform other duties as needed to support the success of the organization.\nRequirements\nQualifications\n5-8+ years of experience supporting senior executives and/or commercial leadership in a fast-paced, high-growth environment.\nExperience supporting Sales, Business Development, or other customer-facing teams is strongly preferred.\nExceptional time management, prioritization, and multitasking abilities.\nHighly detail-oriented with the ability to manage multiple moving pieces without losing sight of deadlines or follow-up.\nAble to communicate professionally and confidently with senior executives, customers, external partners, and internal stakeholders.\nProficient with productivity tools and automations, including Google Workspace, Microsoft Office, Slack, project management platforms, Superhuman, and LLMs.\nComfortable adopting new tools and systems quickly.\nTrusted to handle confidential information and represent members of the leadership and commercial teams with maturity and professionalism.\nDemonstrates strong judgment and understands when to act independently versus escalate.\nResourceful, proactive, and solutions-oriented.\nTakes ownership of details and follows tasks through to completion.\nCollaborative, positive, and comfortable working across functions.\nBenefits\nDrug Hunter provides industry-leading benefits, including:\nCompetitive salary, variable compensation, and equity.\nBroad range of medical, dental, vision, and life insurance plans for employees and their dependents, including generous coverage for a platinum PPO healthcare plan.\nShort-term and long-term disability insurance.\nCancer and critical illness coverage.\nUp to 14 weeks paid parental leave after one year of tenure and childcare FSA plan.\n401(k) with employer match (3-5%).\nHome office setup stipend for fully remote employees.\nLearning and development support.\nGenerous and flexible vacation and leave policies.","description_format":"text","description_chars":6885,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Home office","Life insurance","Parental leave"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Pharmaceuticals","Drug Discovery","Medical AI"],"lifecycle":[{"event":"open","at":"2026-09-18T00:39:40Z"}],"liveness":{"score":75,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.795,"p_room":0.945,"age_days":7,"expected_fill_days":20,"reasons":["conf:2","win:mid"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/drug-hunter-executive-assistant-commercial","json_url":"https://alion.io/job/drug-hunter-executive-assistant-commercial.json","meta":{"generated_at":"2026-09-24T19:37:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}