{"id":2357671,"url":"https://alion.io/job/ds-smith-safety-fleet-training-administrator","title":"Safety, Fleet & Training Administrator","company":{"id":1795137,"name":"DS Smith","domain":"dssmith.com","url":"https://alion.io/company/dssmith-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":37,"ghost_share":0,"stale_share":0.73,"repost_share":0,"time_to_fill_p50_days":41,"computed_at":"2026-10-19T05:45:15Z"}},"role":"HR","role_family":"HR","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":87000,"period":"year","method":"role_country_seniority_unknown","sample_n":451},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-12T15:05:07Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-19T12:32:32Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"About the role\nDS Smith Logistics is seeking a highly organised and detail-driven Safety, Fleet & Training Administrator to support our Fleet & Compliance, Health, Safety & Environment (HS&E), and Driver Training activities. The role will be based at our Kemsley site.\nThis is a varied and business-critical administrative role, requiring excellent time management and the ability to manage competing priorities. You will work closely with the Fleet, Compliance & HS&E Manager, Driver Training Manager, depot teams, and external stakeholders to ensure legal compliance, accurate record-keeping, and effective communication across the business.\nLocation: On Site - Kemsley Paper Mill\nHours: 37.5 - Monday to Friday - 08:00 - 16:00 (flexible)\nKey Responsibilities\nFleet & Compliance\nMaintain accurate fleet asset records in line with legislative and Operator Licence requirements\nAdminister vehicle defects, damage repairs and recharge processes\nManage vehicle and trailer data for assets entering and exiting the business\nRecord and report vehicle accidents and damage\nProduce timely fleet reports and liaise with internal teams, suppliers and industry bodies\nArrange external training courses as required\nDriver Training\nSupport DVSA CPC submissions, centre audits and internal/external compliance audits\nMaintain accurate training, induction and licence records for all drivers (including agency)\nProduce and circulate monthly Driver Training reports\nUpdate electronic licence checking systems and weekly training records\nSupport training invoicing and maintain Driver Trainer programmes and assessor refresher records\nHealth, Safety & Environmental (HS&E)\nProvide administrative support for HS&E activities across the business\nMaintain accurate HS&E records, systems and compliance documentation\nPrepare and distribute HS&E updates, briefings and performance data\nSupport audits and manage key HS&E calendars and compliance deadlines\nEscalate serious HS&E matters to management\nCommendation & General Support\nCommunicate clearly with stakeholders at all levels\nAnalyse data to support reporting, insights and cost efficiencies\nSupport ad hoc projects, continuous improvement and other duties as required\nAbout you\nWe are looking for a highly organised and proactive administrator with strong attention to detail and the ability to manage multiple priorities in a fast-paced, regulated environment. You’ll be confident working with data, producing accurate reports, and communicating effectively with stakeholders at all levels of the business. A collaborative approach, combined with the ability to work independently and use initiative, will be key to succeeding in this role.\nEssential requirements\nGCSEs or A-Levels (or equivalent); an administration qualification is desirable\nExperience in a similar administrative role\nStrong IT skills, particularly in Excel and PowerPoint, including formulas, data analysis and reporting\nExcellent organisational skills with strong attention to detail\nAbility to analyse data and produce accurate, professional reports\nStrong written, verbal and presentational communication skills\nAbility to manage competing priorities and work independently using initiative\nMust have a full Drivers Licence\nDesirable\nExperience within transport and logistics or another regulated environment\nKnowledge of fleet compliance, driver training or HS&E administration\nAt DS Smith, you’ll be part of a collaborative and supportive team, working in a business where safety, sustainability and continuous improvement are key priorities. This role offers exposure to multiple functions, strong stakeholder interaction, and development within a leading organisation.\nBenefits\nAdditional benefits include:\n25 days’ holiday plus bank holidays\nPension scheme\nLife assurance\nIncome protection\nEmployee assistance program\nCycle to work scheme\nShopping discounts\nOn site parking\nAbout us\nWe’re DS Smith, we believe in a better, more sustainable tomorrow is possible with the right people, who challenge and support one another to enact positive change. Today, we operate in more than 30 different countries, supporting customers across sectors like FMCG, industrial, and e-commerce. We deliver on quality, service, innovation, and added value to deliver market-leading sustainable packaging solutions our customers need. Our industry needs to transform, and we’re building the team to drive change across Europe and North America\nTo fulfil our purpose, we aim to build a diverse, motivated, and engaged workforce. Our goal is to create a culture of inclusion where everyone is treated fairly, differences are valued, and everyone has an equal opportunity to succeed.\nOur people come from diverse backgrounds, bring different perspectives, ideas and experiences to generate unique solutions focused on present and future sustainability challenges. We welcome all candidates to apply, even those not meeting all criteria.","description_format":"text","description_chars":4932,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Packaging & Labeling","Packaging Design"],"lifecycle":[{"event":"open","at":"2026-10-12T15:05:07Z"}],"visa":[],"liveness":{"score":61,"band":"ok","label":"Likely open","p_open":1,"p_active":0.609,"p_room":1,"age_days":6,"expected_fill_days":41,"reasons":["conf:22","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-19T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/ds-smith-safety-fleet-training-administrator","json_url":"https://alion.io/job/ds-smith-safety-fleet-training-administrator.json","meta":{"generated_at":"2026-10-20T01:30:29Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1812,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1795137},"rest":"https://alion.io/mcp/rest/get_company?id=1795137"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fds-smith-safety-fleet-training-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fds-smith-safety-fleet-training-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fds-smith-safety-fleet-training-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ds-smith-safety-fleet-training-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fds-smith-safety-fleet-training-administrator"}]}