Administrative Assistant, Operations

DSV - Global Transport and Logistics

DSV encourages inclusivity and are committed to diversity in the workplace while welcoming applications from all qualified individuals including women, members of visible minorities, aboriginal persons, and persons with disabilities. Our goal is to provide an inclusive environment for all to succeed. We work with candidates with disabilities throughout the recruitment process to ensure that they have what they need to be at their best. Please reach out to Human Resources should you require accommodation during the recruitment process.

Location: CAN - Milton, Yukon Court

Job Posting Title: Administrative Assistant, Operations

Time Type: Full Time

Compensation: Salary from $50,000.00 to $64,000.00, plus eligible benefits, in accordance with experience and internal equity

***This posting is for an existing vacancy and not intended to create a talent pipeline ***

POSITION SUMMARY

The Administrative Assistant, Operations provides clerical and administrative support for Contract Logistics (CL) and senior leadership.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide direct administrative support as needed within CL including scheduling appointments, meetings, and events; booking travel; processing expense reports; mailing and shipping packages; and maintaining various documentation
• Provide clerical support to senior leadership team
• Prepare and maintain correspondence, meeting materials, minutes, reports, spreadsheet, tracking documents and other administrative records
• Provide support on auditing, reviewing, and processing the paperwork and forms
• Generates, compiles, and distributes reports
• Assist with administering CL programs as required such as Safety Shoe program.

• Maintaining the office condition & order in storage rooms, arranging necessary repairs.

• Liaise with vendors, as required
• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.

• Provide general support to visitors.

• Assist in the onboarding process for new hires, including equipment obtainment and management

• Plan in-house or off-site team/customer activities and events, as needed.

• Assist with site participation with the Business Continuity Plan (BCP).

• Participate in special projects and initiatives
• Maintain confidentiality and perform all duties in accordance with company policies and procedures

In addition to the above essential functions, the following functional area assignments have additional essential functions as noted below: Additional Operations essential functions:

• Provides clerical support to various management and operational functions, including, but not limited to, photocopying, filing, emailing, and answering telephone
• Review, research and/or enter data in various systems to support respective functional area
• Compile data and provide various regular and adhoc reports to management for review and determination
• Serves as frontline customer service to receive, solve and/or escalate inquiries and issues
• Assists management with monthly audit activity by retrieving data and/or files for review
• Work to streamline processes to optimize effectiveness

OTHER DUTIES

• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

• None

MINIMUM REQUIRED QUALIFICATIONS

Education and/or Experience

College diploma in a related field

Two (2)+ years of administrative experience or similar

Skills, Knowledge and abilities

• Proficiency in Microsoft Office, including Outlook, Excel, Powerpoint, Word, Teams and Sharepoint
• Excellent organizational and decision-making abilities
• High level of interpersonal and communication skills to handle sensitive and confidential information
• Attention to detail and ability to establish priorities and meet deadlines.
• Strong written and verbal communication skills.
• Solid business and professional acumen.
• Must have a high sense of urgency and customer service focus.
• Must be flexible with shifting priorities.

WORK ENVIRONMENT

While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.

DSV - Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don’t just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.

DSV does not use AI to screen candidates during the recruitment process

FRAUD ALERT: Please note that DSV will never request a chat interview or solicit funds from applicants or employees through its interviewing and hiring process. We do not require any form of payment and will not ask for personal financial information, such as credit card or banking information. Our recruiters have an @dsv.com or @ca.dsv.com email address. If you question the legitimacy of any DSV job posting, please reach out to [email protected].