{"id":2526408,"url":"https://alion.io/job/dsv-administrative-specialist","title":"Administrative Specialist","company":{"id":1441,"name":"DSV","domain":"dsv.com","url":"https://alion.io/company/dsv","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Parañaque, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":10000,"max_usd":17500,"period":"year","method":"role_seniority_country_cell","sample_n":10},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-14T02:00:00Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-15T15:42:32Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Job Req Number: 125662\nTime Type: Full Time\nJob Summary:\nThe Administrative Specialist provides comprehensive administrative support to the Managing Director and the wider business. This role is responsible for ensuring efficient office management, coordinating executive schedules, handling confidential information, supporting internal communications, and assisting with special projects and events. The position combines strong administrative expertise with selected executive support responsibilities.\nJob Responsibilities:\nProvide day-to-day administrative support to the Managing Director and leadership team.\nManage correspondence, emails, and incoming inquiries in a professional and timely manner.\nPrepare, edit, and format reports, presentations, business documents, and meeting materials.\nMaintain and organize filing systems, records, and confidential documentation.\nCoordinate vendor relationships to ensure timely maintenance services and effective facility support.\nAssist in developing and maintaining administrative procedures and policies.\nManage the Managing Director's calendar, appointments, meetings, and travel arrangements.\nCoordinate domestic and international travel, including flights, accommodations, transportation, and itinerary preparation.\nScreen and prioritize meeting requests and communications on behalf of the Managing Director.\nPrepare meeting agendas, presentation materials, and briefing documents.\nSupport internal communication initiatives and company announcements.\nCoordinate leadership meetings, town halls, and management events.\nFacilitate communication between departments and ensure information is accurately disseminated.\nAssist in the planning, coordination, and execution of special projects and business initiatives.\nSupport budget tracking, invoice processing, and expense management.\nHandle sensitive and confidential information with the highest level of discretion and professionalism.\nEnsure compliance with company policies, procedures, and data privacy requirements.\nMaintain accurate records and documentation for audit and compliance purposes.\nQualifications:\nBachelor's degree in Business Administration, Management, or a related field.\nMinimum of 5 years of experience in an administrative, office management, or similar support role.\nStrong organizational, time management, and multitasking skills.\nExcellent written and verbal communication skills.\nProficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).\nAbility to work independently, prioritize tasks, and manage competing deadlines.\nHigh level of professionalism, integrity, and confidentiality.\nDSV - Global transport and logistics\nWorking at DSV means playing in a different league.\nAs a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.\nWith close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.\nAt DSV, performance is in our DNA. We don’t just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.\nStart here. 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