{"id":2261533,"url":"https://alion.io/job/dsv-office-operations-executive","title":"Office Operations Executive","company":{"id":1441,"name":"DSV","domain":"dsv.com","url":"https://alion.io/company/dsv","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Singapore"],"countries":["SG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":19000,"max_usd":35000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":52},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-11T02:00:00Z","employer_posted_date":"2026-10-11","last_verified_at":"2026-10-12T16:25:54Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Job Req Number: 113270\nTime Type: Full Time\nThe Office Operations Executive will be responsible for the following:\nHard Services Management\nManage Facility PPM (Planned Preventive Maintenance) Calendar for Mechanical, Electrical and Plumbing Equipment/Infrastructure\nValidate the PPM Calendar and ensure that there are corresponding maintenance contracts in place\nFacilitate the execution of the plan according to the aligned frequency, including provision of necessary HSS&E Documentation and adherence to safety procedures\nMaintain required documentation of maintenance activities\nManage necessary internal and external communications related to required works\nCoordinate Base Building/Campus PPM, including Fire Safety Requirements\nFacilitate access to SLC Office Block A to base building vendors, including managing any required HSS&E documentation\nAssume Fire Warden responsibilities for the Office Block users, including facility vendors (e.g. cleaners)\nManage necessary internal and external communications related to required Activities\nSoft Services Management\nCleaning & Cleaning Supplies\nReview and validate current SOW with cleaning vendor and monitor adherence to the specified contract scope\nManage attendance of cleaners, including training of identified back fill\nManage requests for additional cleaners works\nMonitor and manage performance of cleaning vendor vis-à-vis contract KPIs and visual quality assurance (i.e. cleanliness and hygiene standards are maintained)\nPlant Maintenance\nValidate the agreed maintenance schedule\nSupport any additional requirements\nSecurity (Block A Office Only)\nFacilitate required maintenance schedule, including any system / patch upgrades\nCoffee Machine and Water Dispenser\nFacilitate required maintenance schedule\nPest Control\nArrange for any ad hoc facility pest control requirements\nReception and Mail Management\nProvide visitor access to L2 Main Door during office hours (carried out remotely on an ad-hoc basis)\nFacilitate courier/delivery pick-up\nFacilitate mail delivery and ensure that mail is sorted and stored in an orderly manner\nRepairs & Maintenance\nCarry out daily site walks to proactively identify faults/service gaps/ repairs\nManage resolution of requests/issues/fault raised by users on site\nManage all repairs / maintenance works (either identified during site walk or raised by users)\nEngage relevant vendor\nSchedule inspection\nFacilitate entry and execution of works\nValidate acceptance/issue resolution\nManage all necessary internal and external communications\nPantry & Office Supplies Management\nManage pantry and office supplies to ensure:\nTimely and adequate stocking of agreed consumables\nStorage of relevant items in a clean and orderly manner\nOffice Operations\nMaintain all relevant documentation specific to the facility, including but not limited to:\nAs Built Drawings\nOMM (Operating Manuals)\nMaintenance Contracts\nRegulatory approvals, if applicable\nLocker and Storage allocations\nMaintain and manage facility equipment and fixtures, including but not limited to:\nKey Press (Maintain access, completeness and proper tagging)\nFirst Aid Kits\nAED\nVisitor and JML Support\nManage security access to Block A RHO Only (Add, Remove and Manage access database)\nManage locker and storage access in accordance with Joiner/Mover/Leaver Access\nFacility Contract Management\nMaintain database of facility related contracts\nManage contract milestones (i.e. inform of notice period, expiry dates and other critical milestones)\nSupport procurement activities, if required (e.g. request for quotations, facilitate vendor inspections)\nPO Management\nManage the raising and receiving of relevant facility-related expenses\nSupport vendor onboarding\nEnsure timely creation of POs\nTrack payment of invoices on a monthly basis\nTrack overall facility related expenses on a monthly basis\nEvent Management\nSupport the planning and coordination of internal events, meetings, and office activities\nAd Hoc\nManage the remainder and end of the Defects Liability Period\nSupport any minor additions/ improvements on site\nSupport asset tagging exercises if needed\nThe candidate is expected to satisfy the following criteria: -\nDiploma or Degree in Facilities Management, Building Services / Engineering (Mechanical, Electrical), or Business Administration / Operations Management \nFire Safety / Fire Warden certification \nWorkplace Safety & Health (WSH) certification\nSpecific experience in the following areas:\n1-2 years of experience in Facilities management / building operations and office administration or corporate services\nManaging PPM (Planned Preventive Maintenance) schedules \nVendor and contract management \nOffice operations (cleaning, security, pantry, etc.)\nManaging inbound / outbound mails\nCoordinating maintenance works (MEP systems, fire safety, pest control) and workplace services and corporate office environment\nMicrosoft Excel / Powerpoint\nBasic understanding of Procurement processes\nDSV - Global transport and logistics\nWorking at DSV means playing in a different league.\nAs a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.\nWith close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.\nAt DSV, performance is in our DNA. We don’t just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.\nStart here. Go anywhere\nVisit dsv.com and follow us on LinkedIn and Facebook.","description_format":"text","description_chars":6057,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":1,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transportation & Logistics","Sea Freight","Logistics"],"lifecycle":[{"event":"open","at":"2026-10-11T05:22:41Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":17,"reasons":["conf:15","win:early","comp:junior,brand"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/dsv-office-operations-executive","json_url":"https://alion.io/job/dsv-office-operations-executive.json","meta":{"generated_at":"2026-10-12T22:39:29Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":37002,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1441},"rest":"https://alion.io/mcp/rest/get_company?id=1441"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdsv-office-operations-executive"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdsv-office-operations-executive"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdsv-office-operations-executive"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/dsv-office-operations-executive\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdsv-office-operations-executive"}]}