{"id":2174176,"url":"https://alion.io/job/dtos-hc-trainee-documentation-governance-support","title":"HC Trainee – Documentation & Governance Support","company":{"id":4375667,"name":"DTOS","domain":"dtos-mu.com","url":"https://alion.io/company/dtos","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Early Careers","role_family":"Early Careers","seniority":"intern","employment_type":"internship","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mauritius"],"countries":["MU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":6500,"max_usd":13000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":621},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-09T00:00:00Z","employer_posted_date":null,"last_verified_at":"2026-10-09T00:00:00Z","board_verified":false,"closed_at":null,"days_open":6,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":6},"description":"Role Purpose\n\nTo support the Human Capital team in strengthening employee-record management,\ndocumentation controls and HC process governance, with an initial priority on\nconducting a comprehensive review and regularisation of employee files. The\nTrainees will also support the documentation and tracking activities arising\nfrom the HC Department's operational and governance objectives.\n\nRoles,\nResponsibilities & Duties\n\n Conduct a systematic mapping of employee files to identify\n documentation available, missing, expired or requiring update. \n\n Review employee files against the established HC documentation\n checklist and applicable documentation requirements. \n\n Develop and maintain an accurate employee-file compliance\n tracker, with clear status and outstanding actions. \n\n Identify gaps, inconsistencies, duplication and discrepancies\n and escalate them to the designated HC team member. \n\n Support retrieval, consolidation, classification and orderly\n filing of outstanding employee documentation. \n\n Ensure documentation is stored in the appropriate employee file\n and is readily retrievable by authorised personnel. \n\n Support the standardisation of HC filing conventions, document\n naming and record organisation, including electronic records where\n applicable. \n\n Assist the HC team in reviewing and documenting existing HC\n processes, procedures, checklists, templates and workflows. \n\n Support the preparation and maintenance of SOP/process\n documentation for selected HC activities. \n\n Assist with the development and updating of HC operational\n trackers, including onboarding, confirmation/probation, employee\n movements, exits and other employee-lifecycle activities where assigned. \n\n Support the compilation and organisation of evidence required\n for HC compliance, internal reviews and audits. \n\n Assist with data verification and reconciliation between\n employee documentation, HC trackers and available HR systems, and flag\n discrepancies for review. \n\n Support document-control activities, including version control,\n document registers and maintenance of approved HC templates. \n\n Assist with other HC documentation, data-quality and\n process-improvement assignments linked to the Department's objectives. \n\n Maintain strict confidentiality when handling employee, payroll\n or other sensitive HC information. \n\nKey Requirements\n\n Currently pursuing or recently completed studies in Human\n Resources, Business Administration, Management, Office Administration or a\n related field. \n\n Strong organisational, administrative\n and documentation-management skills. \n\n High attention to detail and ability to identify discrepancies.\n\n Ability to work systematically with large volumes of\n information. \n\n Good working knowledge of Microsoft Excel and Word, including\n maintaining structured trackers. \n\n Ability to follow defined processes while identifying areas\n requiring clarification or improvement. \n\n Strong time management and ability to work against defined\n deliverables and deadlines. \n\n High level of integrity, confidentiality, discretion and\n professional judgement when handling employee information. \n\n Ability to communicate professionally when following up on\n outstanding information. \n\n Willingness to learn, take ownership of assigned tasks and work\n collaboratively with the HC team. \n\nKey Competencies\n& Personal Attributes\n\n• Remain composed and objective when\nidentifying discrepancies or sensitive information; \n\n• Demonstrate sound judgement and know when\nto escalate rather than make assumptions; \n\n• Naturally discreet and understand the\nimportance of confidentiality; \n\n• Patient and methodical when dealing with\nrepetitive or high-volume documentation; \n\n• Work independently without losing attention\nto detail; \n\n• Comfortable following established controls\nand instructions; \n\n• Demonstrate reliability, discipline and\nconsistency in completing assigned work; and\n• Communicate\ntactfully and professionally when following up for information.","description_format":"text","description_chars":3995,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-09T13:18:15Z"}],"visa":[],"liveness":{"score":84,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.841,"p_room":1,"age_days":5,"expected_fill_days":22,"reasons":["seen:5","win:early","comp:junior"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/dtos-hc-trainee-documentation-governance-support","json_url":"https://alion.io/job/dtos-hc-trainee-documentation-governance-support.json","meta":{"generated_at":"2026-10-15T02:29:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3650,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4375667},"rest":"https://alion.io/mcp/rest/get_company?id=4375667"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdtos-hc-trainee-documentation-governance-support"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdtos-hc-trainee-documentation-governance-support"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdtos-hc-trainee-documentation-governance-support"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/dtos-hc-trainee-documentation-governance-support\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdtos-hc-trainee-documentation-governance-support"}]}