{"id":2554786,"url":"https://alion.io/job/ducksunlimited-conservation-administrative-assistant","title":"Conservation Administrative Assistant","company":{"id":1763539,"name":"DucksUnlimited","domain":"ducks.org","url":"https://alion.io/company/ducks-org","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"B","score":81,"open_postings":4,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":43,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Fort Collins, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":20,"max":25,"currency":"USD","period":"hour","gross":null,"usd_annual":50000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-14T18:50:00Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-24T05:57:59Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Conservation Administrative Assistant (Fort Collins Office)\nPosition Summary\nDucks Unlimited is seeking a highly organized, proactive, and mission-driven Conservation Administrative Assistant to support conservation programs across Colorado, Nebraska, and Wyoming. This position provides administrative, operational, communications, and project support for wetland restoration, wildlife habitat, water resource, and land conservation initiatives.\nWorking with biologists, engineers, project managers, landowners, agency partners, contractors, and donors, the successful candidate will help coordinate projects from concept through completion while supporting the daily operations of Ducks Unlimited's conservation program.\nThis is an excellent opportunity for someone who enjoys managing multiple priorities, solving problems, working with diverse stakeholders, and contributing to meaningful conservation outcomes.\nKey Responsibilities\nConservation & Project Administration\nProvide administrative support for habitat restoration, wetland conservation, water resource, and land protection projects.\nCoordinate meetings, schedules, communications, and project logistics with landowners, agency partners, contractors, consultants, and DU staff.\nTrack project milestones, agreements, permits, budgets, deadlines, and deliverables.\nMaintain organized project files, databases, records, and compliance documentation.\nPrepare reports, presentations, meeting materials, project summaries, and other program documents.\nSupport grant administration, reporting, budgeting, and project tracking activities.\nCoordinate field visits, project tours, workshops, and partner meetings.\nEngineering & Restoration Project Support\nProvide administrative support for engineering and habitat restoration projects.\nManage project documentation including contracts, permits, invoices, insurance records, and compliance materials.\nAssist with procurement tracking, contractor coordination, and project scheduling.\nSupport communication among engineers, contractors, agencies, and project partners.\nHelp compile information for grant reports, audits, and partner updates.\nCommunications & Outreach\nAssist in communicating Ducks Unlimited's conservation impact through reports, newsletters, donor materials, presentations, and outreach products.\nGather and organize project photos, maps, metrics, and success stories.\nSupport conservation tours, workshops, educational events, and volunteer activities.\nCoordinate materials and communications for conservation and fundraising events.\nPartnership & Stakeholder Coordination\nServe as a point of contact for conservation partners, landowners, agencies, contractors, donors, and stakeholders.\nSupport partner engagement, donor stewardship, project tours, and collaboration across conservation, engineering, development, and operations teams.\nHelp maintain strong working relationships with external partners and collaborators.\nOffice Operations & Resource Management\nCoordinate day-to-day office operations and administrative functions.\nManage office supplies, inventory, vendors, mail, shipping, and facility needs.\nSupport workplace safety, equipment management, and operational efficiency.\nProvide basic technology coordination and serve as a liaison with DU's IT team.\nFleet & Equipment Coordination\nMaintain records for vehicles, trailers, ATVs, drones, and field equipment.\nCoordinate maintenance, registrations, insurance documentation, inspections, and compliance requirements.\nSupport field staff with equipment logistics and readiness.\nEvent Planning & General Administrative Support\nCoordinate staff meetings, trainings, workshops, retreats, and team events.\nAssist with travel arrangements, scheduling, meeting preparation, and conference support.\nDraft, edit, and format correspondence, reports, and administrative materials.\nWelcome visitors and provide general support to staff, partners, volunteers, and contractors.\nPerform other duties in support of Ducks Unlimited's conservation mission.\nWhat Success Looks Like\nThe Conservation Administrative Assistant serves as a central resource for Ducks Unlimited's conservation team, helping projects move efficiently from planning through implementation. By providing strong administrative, operational, and communications support, this position enables conservation staff to focus on delivering high-impact habitat, wetland, and water resource projects across the region.\nDUCKS UNLIMITED, INC. IS AN EQUAL OPPORTUNITY EMPLOYER It is the policy of Ducks Unlimited, Inc. to afford equal employment opportunity to all qualified persons regardless of race, color, religion, gender, national origin, military status, disability, age, or genetic information, except where age or gender is a bona fide occupational qualification as allowed by the Civil Rights Act of 1964. It is the policy of Ducks Unlimited, Inc. to afford equal employment opportunities to all qualified persons regardless of race, color, religion, creed, national origin, ancestry, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender, gender identity, gender expression, age (40 or over), disability (physical, mental or visual), genetic information, marital status (including registered domestic partnership status), military and veteran status, immigration status, or any other category protected by federal, state or local law.","description_format":"text","description_chars":5430,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-14T18:52:47Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.857,"p_room":1,"age_days":9,"expected_fill_days":43,"reasons":["conf:0","win:early"],"computed_at":"2026-10-24T06:02:35Z"},"pay":{"stated_usd_annual":50000,"is_top_pay":false},"html_url":"https://alion.io/job/ducksunlimited-conservation-administrative-assistant","json_url":"https://alion.io/job/ducksunlimited-conservation-administrative-assistant.json","meta":{"generated_at":"2026-10-24T08:56:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12741,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1763539},"rest":"https://alion.io/mcp/rest/get_company?id=1763539"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fducksunlimited-conservation-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fducksunlimited-conservation-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fducksunlimited-conservation-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ducksunlimited-conservation-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fducksunlimited-conservation-administrative-assistant"}]}