{"id":3104187,"url":"https://alion.io/job/duke-health-program-coordinator-arts-humanities-initiative","title":"Program Coordinator, Arts & Humanities Initiative","company":{"id":14457,"name":"Duke Health","domain":"dukehealth.org","url":"https://alion.io/company/duke-health","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":100,"open_postings":22,"ghost_share":0,"stale_share":0.136,"repost_share":0.091,"time_to_fill_p50_days":20,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Durham, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":45661,"max":73140,"currency":"USD","period":"year","gross":null,"usd_annual":73140},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-22T18:25:01Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-11-05T06:53:28Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"Duke University:\nDuke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.\nBe You.\nThe Office of University Scholars and Fellows (OUSF) is seeking a highly organized and collaborative Program Coordinator to support mosaic, Duke University's arts and humanities fellowship program and campuswide initiative. In this role, you will serve as the operational anchor for mosaic, helping to coordinate fellowship programs, student engagement activities, campus partnerships, communications, events, and day-to-day program operations. You will report to the Executive Director of OUSF and work with the mosaic Faculty Director to ensure programs are delivered effectively, efficiently, and in alignment with the initiative's strategic goals.\nYou will play a key role in supporting undergraduate Fellows and Mellon Mays Undergraduate Fellowship (MMUF) participants through recruitment, onboarding, programming, communications, and ongoing engagement. Success in this role requires the ability to manage multiple priorities simultaneously, coordinate complex projects across stakeholders, and maintain strong operational systems in a dynamic academic environment.\nMinimum Requirements\nWork requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.\nWork requires one year of experience in program coordination, project coordination, or administrative support in a higher education or mission-driven environment. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE\nDemonstrated ability to manage multiple projects, competing priorities, and deadlines simultaneously.\nStrong organizational, written communication, verbal communication, and interpersonal skills.\nExperience working with students, faculty, staff, and campus partners.\nHigh attention to detail with the ability to manage complex and interconnected workflows.\nAbility to work independently while collaborating effectively with leadership and stakeholders.\nPreferred Qualifications\nMaster's degree in an arts and humanities field or related discipline.\nFamiliarity with arts and humanities scholarship, programming, or academic initiatives.\nExperience coordinating events, conferences, committees, or cross-functional partnerships.\nExperience documenting workflows, preparing reports, maintaining operational systems, and supporting compliance requirements.\nOther Requirements\nAbility to support occasional evening and weekend programming or events.\nAbility to travel and serve as a chaperone for fellowship-related conferences and events as needed.\nThis position is a full-time, three-year term-limited position contingent upon the availability of designated funding.\nHybrid work arrangements may be considered in accordance with Duke University policy.\nBe Bold.\nPosition Description:\nFellowship Program Coordination (15%)\nProvide operational leadership and management of the mosaic Fellows Program, ensuring effective implementation and continuous improvement across the full program lifecycle, including recruitment, selection, onboarding, participation, and offboarding\nServe as the primary program lead and point of contact for mosaic Fellows, exercising independent judgment in resolving issues, setting expectations, and ensuring a high-quality participant experience in coordination with Faculty Director\nDevelop and manage communication strategies, program calendars, and key deadlines to ensure clarity, accountability, and consistent engagement across the cohort\nDesign and implement cohort-based programming (e.g., seminars, workshops, and community-building initiatives) aligned with program goals and participant development needs in coordination with Faculty Director\nCollaborate with campus partners (e.g., Duke University Press, Duke in New York, OUSF) to align program delivery with institutional priorities and enhance opportunities for Fellow participation\nmosaic Initiative & Programming Support (35%)\nProvide operational leadership and coordination of mosaic initiative programming, managing timelines and priorities across multiple workstreams to ensure alignment with strategic goals\nLead the planning and implementation of collaborative programming and events, exercising independent judgment in shaping formats, partnerships, and delivery to meet initiative objectives\nServe as a primary liaison to academic departments, centers, and campus partners, proactively cultivating relationships and aligning contributions to advance mosaic priorities in coordination with Faculty Director\nCurate and manage a portfolio of mosaic-aligned opportunities, resources, website, social media, and engagement pathways for students, ensuring accessibility, relevance, and alignment with program goals\nEvaluate programming effectiveness and participant engagement, using feedback and data to inform improvements and enhance overall impact\nMellon Mays Undergraduate Fellowship (MMUF) Program Coordination (30%)\nServe as Duke University's MMUF Coordinator and liaison to the Mellon Foundation.\nRecruit students and promote fellowship opportunities through workshops, outreach efforts, and information sessions.\nCoordinate application review and selection processes in partnership with the MMUF Faculty Director.\nManage program finances, reconciliation activities, annual reports, and compliance requirements as directed by the Mellon Foundation and Duke University\nSupport student participation in conferences and serve as a chaperone during fellowship-related travel.\nCoordinate regional and campus-hosted conferences, overseeing event planning, communications, logistics, volunteers, budgeting, and operations.\nDevelop and maintain fellowship materials, participant agreements, award communications, and stipends.\n\nAdministrative & Operational Coordination (20%)\nOversee day-to-day operational infrastructure for the mosaic initiative, including management and optimization of shared systems (e.g., inboxes, calendars, and centralized file storage) to ensure efficiency and accessibility\nLead preparation and facilitation of decision-focused working meetings, including setting agendas, aligning stakeholders, and ensuring meetings drive clear outcomes\nOwn documentation and knowledge management processes by capturing, synthesizing, and disseminating meeting decisions, priorities, and next steps to ensure accountability and continuity\nMonitor and manage project timelines, risks, and interdependencies across initiative workstreams, exercising independent judgment in prioritization and escalation to maintain progress\n\nThe above statements describe the general nature and level of work being performed by individuals assigned to this position. This is not intended to be an exhaustive list of all duties, responsibilities, and qualifications required.\nChoose Duke.\nJoin Duke University's Office of University Scholars and Fellows and help shape a transformative interdisciplinary initiative that connects students, faculty, and campus partners through the arts and humanities. As the operational lead supporting mosaic and the Mellon Mays Undergraduate Fellowship, you will contribute directly to programs that foster student success, academic engagement, scholarly exploration, and community building.\nThis position is fully funded for an initial three-year term and provides the opportunity to work with faculty leaders, students, and partners across the university while helping build and sustain innovative programming that advances Duke's commitment to excellence in education, scholarship, and engagement.\nJob Code: 00002321 PROGRAM COORD\nJob Level: 10\nAnticipated Pay Range: Duke University provides an annual base salary range for this position as USD $45,661.00 to USD $73,140.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.\nYour total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/\nEqual Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity withoutregard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.\nDuke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community havea responsibility to uphold these values.\nEssential Physical Job Functions:\nCertain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: ; phone: 919-668-1267).","description_format":"text","description_chars":10142,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Equity","Hybrid work"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Hospitals & Health Systems","Medical Education & Training"],"lifecycle":[{"event":"open","at":"2026-10-22T18:25:01Z"}],"visa":[],"liveness":{"score":75,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.835,"p_room":0.9,"age_days":13,"expected_fill_days":20,"reasons":["conf:4","velocity","win:mid","comp:junior,brand"],"computed_at":"2026-11-05T05:54:30Z"},"pay":{"stated_usd_annual":73140,"is_top_pay":true},"html_url":"https://alion.io/job/duke-health-program-coordinator-arts-humanities-initiative","json_url":"https://alion.io/job/duke-health-program-coordinator-arts-humanities-initiative.json","meta":{"generated_at":"2026-11-05T15:27:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20302,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":14457},"rest":"https://alion.io/mcp/rest/get_company?id=14457"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fduke-health-program-coordinator-arts-humanities-initiative"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fduke-health-program-coordinator-arts-humanities-initiative"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fduke-health-program-coordinator-arts-humanities-initiative"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/duke-health-program-coordinator-arts-humanities-initiative\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fduke-health-program-coordinator-arts-humanities-initiative"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3104187}},{"tool":"search_jobs","arguments":{"company":"dukehealth.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3104187},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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