{"id":1617421,"url":"https://alion.io/job/dupaco-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":1938685,"name":"Dupaco","domain":"dupaco.com","url":"https://alion.io/company/dupaco","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dubuque, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":70000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-16T19:04:03Z","employer_posted_date":"2026-09-16","last_verified_at":"2026-10-27T17:02:01Z","board_verified":true,"closed_at":null,"days_open":41,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":41},"description":"The Executive Administrative Assistant serves as a trusted partner to senior leadership and the Board of Directors, providing high-level administrative and operational support that drives organizational success. This role ensures the seamless coordination of executive priorities, strategic initiatives, and board activities, enabling leadership to focus on advancing Dupaco's mission and delivering exceptional service to members. Through proactive support, effective communication, and exceptional attention to detail, the Executive Administrative Assistant helps strengthen organizational effectiveness while fostering a culture of collaboration, trust, and service.\nDupaco Values:\nDemonstrates Dupaco Values: Rooted In Trust, Empathetic Understanding, Strengthening Relationships, Advocate for All and Invest in You\n#DupacoDifference. https://www.youtube.com/watch?v=Oy_rZxNXcC8\nWhat you’ll be doing:\nExecutive & Leadership Support \nManage and proactively prioritize executive calendars to align with strategic priorities, leadership commitments, and organizational rhythms (e.g., SLT, SGT, board cycles)\nCoordinate executive and Board meetings, travel, and related logistics including room setup, audio/visual arrangements, meeting materials, catering, and other support services as needed to ensure a professional and seamless experience \nAnticipate scheduling conflicts and proactively resolve competing priorities \nTrack deliverables, deadlines, and progress across executive activities and initiatives to ensure alignment and accountability\nProactively anticipate executive needs and take appropriate action to support leadership effectiveness, organizational priorities, and successful execution of key initiatives\nBoard of Directors Support \nServe as a primary administrative point of contact for Board members, ensuring timely, professional, and responsive communication\nCoordinate Board member travel arrangements, including transportation, lodging, and itineraries\nManage conference registrations, logistics, and related documentation for Board participation in external events\nCoordinate and distribute invitations to Board members for events and activities\nRespond to or route Board inquiries appropriately, ensuring follow-through and resolution\nSupport a seamless and positive Board experience through proactive coordination, attention to detail, and high service standards\nAdministrative Operations & Office Support \nProcess executive and Board expense reports, invoices, and reimbursements accurately and in a timely manner\nTrack and reconcile executive or departmental expenses, ensuring compliance with policies\nCoordinate procurement and management of office supplies and administrative resources\nSort, review, and distribute incoming mail and deliveries; prioritize and route items as appropriate\nCoordinate the purchase and distribution of Life Event gifts and cards\nMaintain secure and confidential corporate records and regulatory correspondence, including communications from the NCUA, state regulatory agencies, real estate documentation, Board records, and other official organizational files, ensuring records are maintained in an organized, secure, and readily accessible manner\nProvide general administrative support to ensure smooth day-to-day office operations\nManage memberships and subscriptions (e.g., professional organizations, learning platforms, club memberships) for executives and Board members, including renewals, access, and coordination of related benefits\nCommunication & Stakeholder Coordination\nServe as a primary point of contact between executives, internal teams, and external partners\nDraft, edit, and manage professional communications, presentations, and reports with a focus on clarity and accuracy\nEnsure consistent, timely communication flow across leadership and key stakeholders\nConfidentiality & Judgment \nHandle sensitive organizational and personnel information with the highest level of discretion\nWork independently with minimal direction while exercising sound judgment in managing priorities, communications, and administrative activities\nProcess Improvement & Administrative Excellence \nIdentify opportunities to improve administrative workflows, meeting effectiveness, and communication processes\nImplement tools and practices that enhance organization, efficiency, and consistency across executive support activities, including senior leadership team meetings\nPerform other duties as assigned.\nYou’ll need:\n3-5+ years of experience providing administrative support to senior leaders or executives \nHighly organized and resourceful, with exceptional time management and prioritization skills. Proven ability to manage multiple projects, maintain strict confidentiality, and deliver accurate, detail-oriented work in a fast-paced, team-oriented environment\nExcellent interpersonal, verbal, and written communication skills required, with the ability to professionally represent the Credit Union and effectively interact with members, vendors, and employees at all levels\nProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), including the ability to quickly learn and apply in-house software applications while effectively managing and navigating multiple operational systems","description_format":"text","description_chars":5259,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Credit Unions & Cooperative Banks","Mortgage Lending & Brokers"],"lifecycle":[{"event":"open","at":"2026-10-01T20:37:11Z"}],"visa":[],"liveness":{"score":28,"band":"fade","label":"Fading","p_open":1,"p_active":0.619,"p_room":0.45,"age_days":40,"expected_fill_days":23,"reasons":["conf:2","win:tail"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/dupaco-executive-administrative-assistant","json_url":"https://alion.io/job/dupaco-executive-administrative-assistant.json","meta":{"generated_at":"2026-10-27T19:38:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10341,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1938685},"rest":"https://alion.io/mcp/rest/get_company?id=1938685"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdupaco-executive-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdupaco-executive-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdupaco-executive-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/dupaco-executive-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdupaco-executive-administrative-assistant"}]}