{"id":3444250,"url":"https://alion.io/job/dysrupit-project-coordinator-business-operations-administrator","title":"Project Coordinator & Business Operations Administrator","company":{"id":3809909,"name":"DysrupIT","domain":"dysrupit.com","url":"https://alion.io/company/dysrupit","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Makati, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":8000,"max_usd":15500,"period":"year","method":"role_country_seniority_unknown","sample_n":98},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Agile","optional":false},{"name":"Azure DevOps","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"Azure","optional":true},{"name":"Power Apps","optional":true},{"name":"Power Automate","optional":true},{"name":"Scrum","optional":true},{"name":"Xero","optional":true}],"status":"live","first_seen_at":"2026-10-29T06:45:57Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-01T08:02:13Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"About DysrupIT\nDysrupIT is a consulting-led technology firm. We help mid-market to enterprise businesses solve business problems through technology, whether that's consulting, execution, managed services, or staff augmentation, we take accountability for the outcome. We are dedicated to making a positive impact in the communities we serve.\nCompany Culture\nAt DysrupIT, success isn't measured in headcount placed or hours billed, it's measured in outcomes delivered. We're a team that takes ownership of the work, stays curious about problems beyond our immediate scope, and builds relationships meant to grow, not just renew or end. We invest in our people with the training and support they need to grow their careers, and we back a culture where everyone, regardless of role, is encouraged to notice opportunities, ask one more question, and help lead the story for our clients, not just deliver it.\nJob Summary\nWe are looking for a Project Coordinator & Business Operations Administrator to keep delivery teams and back-office operations running smoothly, so consultants can focus on client outcomes. You will join our client, an AI-native Microsoft Dynamics 365 and Power Platform consultancy that designs, builds and supports CRM and business applications across Customer Engagement (CE) and Finance & Operations (F&O). They are a small, senior team, so this role has real visibility and real influence on how the business works.\nThe role is split roughly 60/40 between supporting project delivery (planning, reporting, resourcing and timesheet management) and running the firm's operational backbone (contracts, onboarding and finance support). It suits someone early in their career who wants a broad view of how a consultancy runs, or an experienced coordinator who enjoys being the person who makes things happen.\nLocation:Philippines\nWork setup:Fully remote\nEmployment type:Full-time\nReports to:Consulting Director\nWorks closely with:Delivery leads, finance and practice leadership\nJob Responsibilities\nProject coordination\nYou will support delivery leads and project managers across several concurrent Dynamics 365 and Power Platform engagements.\nMaintain project plans, schedules and milestone trackers, and flag slippage early to the delivery lead.\nPrepare weekly status reports and steering committee packs using delivery data from Azure DevOps and project tools.\nSchedule and facilitate project meetings, workshops and showcases, and capture minutes, decisions and actions and follow them through.\nCoordinate resourcing by tracking consultant allocations and availability across projects, and help delivery leads plan upcoming demand.\nMonitor timesheets and project budgets against plan, and highlight burn-rate variances to the delivery lead.\nSupport change control by logging change requests, tracking approvals and keeping scope baselines current.\nKeep project documentation in SharePoint and Teams current, consistently named and easy to find.\nHelp prepare handover and hypercare materials as projects move into BAU support.\nBusiness operations administration\nYou will keep the firm's operational processes accurate, compliant and efficient.\nPrepare, track and file client contracts, SOWs, change orders and subcontractor agreements.\nCoordinate employee and contractor onboarding and offboarding, including system access, equipment, licences and induction.\nSupport finance operations by raising invoices from approved milestones and timesheets, tracking receivables, processing supplier invoices and expenses, and assisting with month-end inputs.\nMaintain internal records, policies and templates (proposal, SOW, estimate and JD templates) so they stay current and consistently branded.\nSupport compliance requirements such as insurance certificates, client security questionnaires, vendor onboarding forms and audit requests.\nCoordinate travel, events and team meetings, and act as the first point of contact for general operational queries.\nIdentify repetitive admin tasks and improve or automate them using Power Platform and AI tools.\nWhat Success Looks Like\nFirst 90 days: Project reporting runs reliably across active engagements, RAID logs and status reports are current, and the onboarding, contract and finance processes are documented and owned.\nBy 6 months: Delivery leads spend noticeably less time on admin and reporting, resourcing and timesheet visibility is accurate week to week, and at least two recurring operational tasks have been simplified or automated.\nBy 12 months: You are the trusted operational backbone of the firm, with consistent project governance, clean compliance records and a clear view of how the function can scale as the business grows.\nQualifications\n2+ years in project coordination, PMO, business operations or administration, ideally in a professional services, consulting or technology environment.\nStrong working knowledge of Microsoft 365 (Excel, Teams, SharePoint and Outlook), and comfort learning new tools quickly.\nExperience maintaining project plans, RAID logs and status reports, and an understanding of both waterfall and agile delivery.\nExcellent attention to detail, especially with contracts, invoices and records.\nClear written and verbal communication, and the confidence to follow up with senior people politely and persistently.\nAbility to manage competing priorities across several projects without losing track of commitments.\nOrganised without being rigid, and takes ownership of loose ends before anyone asks.\nStays calm when priorities shift, and uses sound judgement with confidential information such as contracts, pricing and client details.\nComfortable working across a distributed team.\nNice to Have\nExposure to Microsoft Dynamics 365 or Power Platform projects, or experience in a Microsoft partner environment.\nExperience with Azure DevOps, a PSA or timesheet tool, and basic finance systems such as Xero or MYOB.\nFamiliarity with Power Automate, Power Apps or AI assistants for workflow automation.\nCertifications such as PRINCE2 Foundation, PMI CAPM, Scrum Master or Microsoft PL-900.\nA degree in business, commerce, information systems or a related field.\nWhat We Offer\nCompetitive compensation package commensurate with experience.\nGovernment-mandated benefits plus supplemental HMO coverage.\nCollaborative and professional work environment.\nCareer growth opportunities within a growing organization.\nFully remote work 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