{"id":212450,"url":"https://alion.io/job/e-construct-personal-assistant","title":"Personal Assistant","company":{"id":69910,"name":"e.construct","domain":"econstruct.ae","url":"https://alion.io/company/econstruct","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"C","score":59,"open_postings":19,"ghost_share":0.684,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-27T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dubai, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":24000,"max_usd":53000,"period":"year","method":null,"sample_n":4535},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-04-19T12:50:07Z","employer_posted_date":"2026-04-19","last_verified_at":"2026-09-28T03:26:43Z","board_verified":true,"closed_at":null,"days_open":161,"trust":{"level":"ghost","repost_count":0,"flags":["stale","company_stale"],"days_open":160},"description":"Key Responsibilities\nAccounting & Procurement Support\nCoordinate with the Accounts and Procurement teams to ensure timely processing of Accounts Payable (A/P) documents and related financial transactions.\nFollow up with customers to ensure invoices are paid within agreed payment terms, proactively managing collections and communicating payment updates with vendors.\nMaintain accurate records of purchase orders (POs), tracking their status and collaborating with procurement and finance to ensure seamless operations.\nPrepare detailed expense reports, process reimbursements, and manage petty cash transactions with accuracy.\nHandle license renewals and ensure all government-related registrations, including DM (Dubai Municipality), are completed on time.\nAdministrative & HR Coordination:\nAct as a liaison between HR, Finance, and Administration teams to facilitate the smooth onboarding of relocated employees in the UAE.\nEnsure efficient daily operations by coordinating with various departments and addressing administrative needs.\nHandle confidential information with discretion, maintaining compliance with company privacy policies.\nPersonal Assistance & Executive Support:\nManage the VP of Accounting and Directors' schedules, coordinating meetings and handling key documentation.\n Prioritize tasks and documents for executive review, ensuring efficiency in workflow.\nOrganize, structure, and maintain sensitive documents, tracking workflows to identify and address bottlenecks.\nOversee visa-related processes via government online services, ensuring compliance with UAE regulations.\nDraft, edit, and proofread documents, reports, and presentations as required.\nQualifications\nTask/goal oriented and posses get it done attitude.\nAssociate’s degree in accounting, Finance, Business Administration, or related field preferred.\nProven experience in an accounting role or administrative support position from 5-8 years.\nStrong proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (e.g., NetSuite ERP).\nBasic understanding of accounting principles and financial transactions, preferably in UAE.\nExcellent organizational skills and attention to detail.\nAbility to multitask and prioritize responsibilities in a fast-paced environment.\nStrong written and verbal communication skills.\nProfessionalism and discretion in handling confidential information.\nAbility to work independently and take initiative.\nPrevious experience in a Legal Firm is required","description_format":"text","description_chars":2486,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Science & Engineering","Civil & Structural Engineering"],"lifecycle":[{"event":"open","at":"2026-09-05T08:36:26Z"}],"liveness":{"score":4,"band":"cold","label":"Long shot","p_open":1,"p_active":0.153,"p_room":0.28,"age_days":160,"expected_fill_days":40,"reasons":["conf:1","stale_co","ghost","win:tail","crowd:"],"computed_at":"2026-09-27T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/e-construct-personal-assistant","json_url":"https://alion.io/job/e-construct-personal-assistant.json","meta":{"generated_at":"2026-09-28T03:58:46Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2372,"day_limit":5000,"remaining_today":2628,"minute_limit":60,"resets_at":"2026-09-29T00:00:00Z"}}}