Procurement Specialist

We are seeking a detail-oriented and proactive Procurement Specialist to join our small but dynamic procurement team. The role requires hands-on involvement in day-to-day procurement operations, close coordination with the Finance team, and effective collaboration across diverse teams. Experience in ERP systems such as NetSuite or Oracle is essential to streamline procurement workflows and ensure compliance with company policies.

Key Responsibilities

• Procurement Operations
• Manage purchase requisitions, purchase orders, and vendor records in NetSuite/Oracle ERP.
• Ensure timely processing of procurement requests and approvals.
• Support the team in sourcing, negotiating, and contracting suppliers.
• Vendor & Supplier Management
• Maintain vendor database, track supplier performance, and support supplier evaluations.
• Follow up with vendors for quotations, deliveries, and order confirmations.
• Assist in ensuring compliance with company procurement standards.
• Financial Coordination
• Collaborate closely with the Finance team on invoice verification, payment schedules, and reconciliation.
• Track purchase order to payment cycles, resolving mismatches or discrepancies.
• Prepare reports on procurement spend, cost savings, and budget adherence.
• Team & Stakeholder Support
• Work in alignment with a multi-diverse team across departments (Engineering, Operations, Creative, etc.).
• Provide administrative and operational support to the Procurement Manager and wider team.
• Participate in continuous process improvements to optimize procurement efficiency.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain, Finance, or related field.
• 1-3 years of procurement experience, ideally in a small to mid-sized team environment.
• Hands-on experience with NetSuite or Oracle ERP (mandatory).
• Strong coordination and communication skills to work effectively with Finance and other teams.
• High attention to detail, organizational skills, and ability to manage multiple priorities.
• Basic knowledge of procurement policies, compliance, and vendor management best practices.