{"id":1283626,"url":"https://alion.io/job/e-construct-receptionist-admin-assistant","title":"Receptionist & Admin Assistant","company":{"id":69910,"name":"e.construct","domain":"econstruct.ae","url":"https://alion.io/company/econstruct","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"C","score":57,"open_postings":18,"ghost_share":0.722,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-26T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Dubai, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":23000,"max_usd":44000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":1543},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-25T21:23:18Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-09-27T02:04:50Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":1},"description":"Key Responsibilities\nOffice & Documentation Management\nMaintain and update employee and administrative files, ensuring accuracy, organization, and confidentiality.\nManage all company and personnel documents, including contracts, IDs, and certificates.\nTrack and renew official documents such as licenses, visas, and Emirates IDs in coordination with the PRO.\nOnboarding & Compliance Support\nPrepare and collect documentation for new joiners, including contracts and ID requests.\nSupport license renewals and compliance documentation with relevant authorities.\nEnsure all administrative processes comply with company policies and UAE labor and government regulations.\nPRO Coordination\nLiaise with the PRO for visa applications, renewals, and cancellations.\nMaintain updated records of all government-related transactions.\nFollow up on submissions and approvals to ensure timely processing.\nAdministrative & Office Support\nServe as the first point of contact at the reception for employees and visitors.\nManage daily administrative tasks such as filing, scanning, correspondence, and scheduling.\nSupport coordination with HR and other departments for documentation and logistical needs.\nArrange meetings, appointments, and assist with office logistics and supplies management.\nReporting & Tracking\nMaintain trackers for document renewals, visa status, and onboarding progress.\nPrepare regular administrative and compliance reports as needed.\nRequirements\nBachelor’s degree in Business Administration or a related field.\n2-4 years of experience in office administration or similar roles within the UAE.\nFamiliarity with MOHRE, and visa processes is an advantage.\nStrong organizational and coordination skills with attention to detail.\nProficient in Microsoft Office (Excel, Word) and general documentation systems.\nBased in Dubai and knowledgeable about UAE labor and government regulations.\n Immediate joiners are preferred.","description_format":"text","description_chars":1922,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United Arab Emirates","iso":"AE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Science & Engineering","Civil & Structural Engineering"],"lifecycle":[{"event":"open","at":"2026-09-26T03:54:41Z"}],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":0,"expected_fill_days":30,"reasons":["conf:1","stale_co","win:early","comp:junior"],"computed_at":"2026-09-26T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/e-construct-receptionist-admin-assistant","json_url":"https://alion.io/job/e-construct-receptionist-admin-assistant.json","meta":{"generated_at":"2026-09-27T03:04:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2808,"day_limit":5000,"remaining_today":2192,"minute_limit":60,"resets_at":"2026-09-28T00:00:00Z"}}}