{"id":3505226,"url":"https://alion.io/job/each-receptionistadministration-officer","title":"Receptionist/Administration Officer","company":{"id":6141,"name":"Each","domain":"each.com","url":"https://alion.io/company/each","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Narre Warren, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":75000,"period":"year","method":"role_country_seniority_unknown","sample_n":145},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-30T03:37:40Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-03T15:12:51Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"0.8 FTE (Monday to Thursday), ongoing position\nWorking across headspace Narre Warren & Pakenham centres, with ad-hoc community engagement travel\nCompetitive Salary + 12% Super + Salary Packaging benefits of up to $18,550\nHelp create a space where young people feel supported from the moment they walk in.\nAre you an experienced administrator who thrives in a busy, people-focused environment? If you have strong administration skills, ideally within a medical, health or community services setting, and enjoy keeping things organised, accurate and running smoothly, we’d love to hear from you.\nAt headspace Narre Warren & Pakenham, we’re all about making a difference in the lives of young people aged 12-25. Our centres are a welcoming, inclusive, and safe space where young people can access support for their physical and mental health, alcohol and other drugs, and work and study needs. We’re looking for someone who shares our passion and can bring warmth and professionalism to our front desk.\nYour role, your impact\nAs our Receptionist/Administration Officer, you'll play a key role in keeping our two busy headspace centres organised and running smoothly. This is a hands-on administration role, combining reception and client support with appointment management, data entry, record keeping, correspondence, bookings and general office administration.\nYou’ll be someone the team can rely on to keep the administrative details on track, while also creating a warm and positive experience for young people accessing our services.\nYou will:\nProvide day-to-day administrative support across two busy headspace centres, keeping processes organised and running efficiently\nWelcome and support young people, families and visitors, creating a safe and inclusive environment\nManage reception activities, including appointments, client arrivals, enquiries and incoming calls \nCoordinate bookings and meeting spaces to support service delivery and team collaboration\nMaintain accurate records and data entry across clinical and administrative systems\nManage correspondence and administrative processes that keep services running efficiently\nAssist with office operations, including supplies, equipment and facility coordination\nBuild positive relationships with young people, staff and community stakeholders\nRepresent headspace in the community through events, networking opportunities and engagement activities\nAbout you\nYou’ll thrive in this role if you’re a confident and highly organised administrator who enjoys keeping things running smoothly while supporting people in a busy service environment.\nYou will bring:\nDemonstrated experience in an administration or reception role, ideally within healthcare, medical or community services\nStrong communication and interpersonal skills, with a professional and empathetic approach\nConfidence using Microsoft Office and administrative systems\nAbility to manage competing priorities and maintain attention to detail\nCurrent Driver’s Licence\nWhat will make you stand out?\nWe'd love to hear from you if you also have:\nCertificate IV in Business Administration, Medical Administration or a related field\nExperience working within a youth-focused service\nExperience using client management or healthcare administration systems\nUnderstanding of community, not-for-profit or mental health services\nWhat's in it for you?\nEach is the Lead Agency for headspace Narre Warren & Pakenham. At Each you’ll be supported to be your best.\nWe provide:\nSupportive & inclusive culture - Work with like-minded colleagues and leaders who genuinely care\nMore leave when you need it - 5 weeks annual leave, paid parental leave, personal/carer’s leave, cultural and gender affirmation leave, and the option to purchase extra leave\n Boost your take-home pay - Not-for-Profit Salary Packaging (up to $15,900 tax-free per year) plus an extra $2,650 tax-free for meals and entertainment\nEndless career opportunities - With over 200 programs across QLD, NSW, TAS, ACT, and VIC, there are plenty of pathways to progress\nSupport your wellbeing - Discounted access to hundreds of gyms, pools and fitness centres across Australia with Fitness Passport\nFree, confidential support - Our Employee Assistance Program is available for you and your family\n To view the full Position Description, click here or visit each.com.au, go to Work With Us > Careers > Open Roles and search for this position.\nFor more information or a confidential conversation, please contact Jude McConnell - Senior Administration Officer at \nApplications Close:Sunday 15th November 2026\nApplications will be reviewed as they are received. Interviews may take place during the advertising period, so don't miss out and apply today!\nPlease Note: If you have previously applied for this position, your application will be reviewed as part of the current recruitment process and there is no need to re-apply.\nOur Commitment to Inclusion at Each\nAt Each, inclusion is at the heart of how we work, connect and care. We're committed to a workplace where everyone feels safe, respected and able to be themselves. We celebrate diversity in all its forms, including Aboriginal and Torres Strait Islander Peoples, LGBTIQA+ communities, people with disability, people from diverse cultural and faith backgrounds, people with lived and/or living experience and people of all ages and genders.\nEach is a child safe organisation with zero tolerance for child abuse, and we are committed to protecting the safety and wellbeing of all children and young people.\nNext Steps in the Hiring Process\nLearn more about next steps, check out our Hiring Process Guide.\nWe are a 2026 Circle Back Initiative Employer - we commit to respond to every applicant. Didn’t find the perfect role today? Join our Talent Community and be the first to hear about new Each opportunities!","description_format":"text","description_chars":5869,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Annual leave","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Psychotherapy & Counseling","Nonprofits & Foundations","Care Coordination & Population Health"],"lifecycle":[{"event":"open","at":"2026-10-30T05:17:07Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":24,"reasons":["conf:0","win:early"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/each-receptionistadministration-officer","json_url":"https://alion.io/job/each-receptionistadministration-officer.json","meta":{"generated_at":"2026-11-03T16:34:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23026,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6141},"rest":"https://alion.io/mcp/rest/get_company?id=6141"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Feach-receptionistadministration-officer"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Feach-receptionistadministration-officer"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Feach-receptionistadministration-officer"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/each-receptionistadministration-officer\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Feach-receptionistadministration-officer"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3505226}},{"tool":"search_jobs","arguments":{"company":"each.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3505226},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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