{"id":2178887,"url":"https://alion.io/job/earthshare-associate-operations-accounting","title":"Associate, Operations & Accounting","company":{"id":1800354,"name":"EarthShare","domain":"earthshare.org","url":"https://alion.io/company/earthshare","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":50000,"max":50000,"currency":"USD","period":"year","gross":null,"usd_annual":50000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Airtable","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"Asana","optional":true}],"status":"live","first_seen_at":"2026-10-09T11:54:47Z","employer_posted_date":null,"last_verified_at":"2026-10-09T11:54:47Z","board_verified":false,"closed_at":null,"days_open":15,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":15},"description":"EarthShareAssociate, Operations & AccountingDepartment: Operations \nReports To: Senior Director, Operations FLSA Status: Full-Time, Non-exempt Location: Remote, United States (excluding CA, NY, CO, AK and WA) \nSalary Range: $50,000 About EarthShare\nEarthShare is a U.S. based nonprofit organization working to accelerate environmental philanthropy and mobilize resources for a healthy, just, and sustainable planet. For more than three decades, EarthShare has helped individuals, employers, foundations, nonprofit organizations, and other mission-aligned organizations direct meaningful support to environmental causes. Building on its legacy in workplace giving, EarthShare has expanded its role as a philanthropic infrastructure organization at a time when the environmental movement urgently needs more flexible, trusted, and values-aligned vehicles for giving. \nPosition SummaryThe Associate, Operations & Accounting plays an essential role in supporting EarthShare's day-to-day operational and financial activities. This position serves as a key administrative and operational partner across finance, departmental programs, human resources, and organizational operations. \nReporting to the Sr. Director, Operations, the Associate supports accounts payable processes, reconciliations, employee and contractor onboarding activities, operational compliance tracking, data management, documentation, and cross-functional projects. The position regularly interacts with organizational partners, vendors, sponsored projects, staff, and contractors while ensuring accuracy, responsiveness, and exceptional service. \nThis role is ideal for an early-career professional who enjoys both administrative and financial work, has strong attention to detail, and wants to build expertise in nonprofit operations, accounting, and organizational systems. \nKey ResponsibilitiesOperations Administration & HR Support\nSupport employee, contractor, and consultant onboarding and offboarding activities across HRIS systems, including benefits enrollment support, I-9 completion and retention, state payroll tax registration. \n\nMaintain organizational records, contracts, agreements, licenses, and compliance documentation across vendors and consultants. \n\nTrack vendor, project, consultant, and fiscal sponsorship agreements to ensure records remain current and complete. \n\nMonitor and route shared organizational communications, including mail, voicemail, and operational inquiries. \n\nAssist with maintaining internal procedures, templates, and standard operating documentation. \n\nCoordinate operational projects and follow-up activities across departments. \n\nSupport organizational reporting and prepare operational summaries and dashboards as requested. \n\nHelp identify process improvements that increase efficiency, accuracy, and scalability. \n\nProvide backup support to operations, accounting, and program teams during peak periods and staff absences. \n\nMaintain multi-state charitable registrations, tracking renewal deadlines and assembling filings. \n\nKeep certificates of insurance current, support policy renewals, and gather claim documentation. \n\nAccounting & Finance Support\nSupport accounts payable activities, including invoice receipt, coding, approval workflow coordination, and payment preparation. \n\nProcess employee and contractor expense reimbursements and assist with corporate card administration. \n\nMaintain vendor records, facilitate vendor onboarding, collect W-9 forms, and support annual 1099 reporting \n\nRespond to vendor and internal payment inquiries and help resolve invoice discrepancies. Maintain organized financial records and audit-ready documentation in accordance with internal controls and record retention policies. \n\nSupport monthly bank and balance sheet reconciliations. \n\nAssist with tracking donor, grant, fiscal sponsorship, and project-related financial activity. \n\nVerify accuracy and completeness, and appropriate authorization of financial documentation before processing. \n\nSupport annual audit preparation by gathering and organizing requested materials. \n\nEngage in cross-departmental coordination between operations, finance, fiscal sponsorship, and development teams. \n\nSystems, Data Management & Compliance\nMaintain accurate data across organizational systems including Salesforce, Sage Intacct, Ramp, SharePoint, and related platforms. \n\nPerform data entry, updates, audits, and quality-control reviews. \n\nAssist with system implementations, process improvements, and technology adoption activities. \n\nSupport organizational compliance activities, record retention practices, and internal control procedures. \n\nHelp monitor and document operational risks and compliance obligations. \n\nEnsure confidentiality and secure handling of sensitive employee, donor, financial, and organizational information. \n\nAssist in creating and maintaining AI-assisted workflows. \n\nDepartmental Support\nProvide administrative and financial support to teams across EarthShare. \n\nMaintain project records, agreements, insurance certificates, and compliance documentation. \n\nTrack expenditures, payment requests, reporting deadlines, and operational requirements. \n\nServe as a responsive point of contact for administrative and financial inquiries. \n\nCross-Functional Collaboration\nBuild effective relationships across departments and external partners. \n\nParticipate in team meetings, planning activities, and special projects. \n\nContribute to a culture of accountability, collaboration, continuous improvement, and exceptional customer service. \n\nPerform other duties and projects, as assigned. \n\nRequired Skills & Abilities \nStrong organizational skills with exceptional attention to detail \n\nAbility to manage multiple priorities in a fast-paced, evolving environment \n\nExcellent customer service and relationship management skills \n\nFinancial aptitude; experience with accounts payable and reconciliations preferred \n\nStrong written and verbal communication skills \n\nProactive problem-solving mindset with a focus on efficiency and scalability \n\nHigh level of accountability and ability to work independently \n\nTechnical Proficiency \nExperience with financial tools (e.g., Sage Intacct, Ramp, or similar) preferred \n\nFamiliarity with Deel or contractor payment platforms a plus \n\nExperience with CRM systems (Salesforce preferred) \n\nComfort learning and implementing new tools (e.g., Airtable, Temelio, Gusto, etc.) \n\nInterest in supporting system transitions and technology adoption. \n\nProficiency in Microsoft Office \n\nEducation & Experience \nBachelor’s degree or equivalent experience \n\n2-3 years of experience in nonprofit operations, partnerships, finance support, or program management \n\nExperience with nonprofit finance/operations strongly preferred \n\nRequired Qualifications\nBachelor's degree or equivalent combination of education and relevant professional experience. \n\nMinimum of 2 years of experience in operations, administration, accounting support, nonprofit administration, project coordination, or a related field. \n\nExperience managing multiple priorities in a fast-paced environment. \n\nStrong organizational skills and exceptional attention to detail. \n\nExcellent verbal, written, and interpersonal communication skills. \n\nDemonstrated ability to maintain confidentiality and exercise sound judgment. \n\nStrong customer service orientation and commitment to responsiveness. \n\nAbility to work independently while collaborating effectively within a remote team environment. \n\nProficiency in Microsoft Office, particularly Excel, Outlook, Word, and Teams. \n\nPreferred Qualifications\nExperience with nonprofit organizations. \n\nExperience with accounts payable, bookkeeping, reconciliations, or financial operations. \n\nFamiliarity with Sage Intacct, Salesforce, Ramp, Bill.com, ADP, BambooHR, Asana, or similar systems. \n\nExperience supporting grants, fiscal sponsorship, donor-advised funds, or nonprofit finance operations. \n\nExperience documenting processes and implementing workflow improvements. \n\nCore CompetenciesSuccessful candidates will demonstrate: \nAccountability and reliability \n\nAttention to detail and accuracy \n\nCustomer service excellence \n\nInitiative and continuous improvement \n\nAdaptability and learning agility \n\nStrong organizational and project management skills \n\nCollaboration and relationship management \n\nProblem-solving and critical thinking \n\nCompensation & BenefitsThis is a full-time, non-exempt, remote, and benefits-eligible position. Candidates must be based in the United States. \nEarthShare offers a competitive benefits package, including: \n\nMedical, dental, and vision coverage; 85% employer-paid for employees and 35% employer-paid for dependents \n\nHealth Reimbursement Arrangement (HRA) and Flexible Spending Account (FSA) options \n\n403(b) retirement plan with employer contributions of up to 10% of salary after one year of service, subject to plan terms with 100% vesting option after three years of service. \n\n15 days of paid time off annually for vacation (excluding sick-leave and paid holidays) \n\nEmployer-paid Short-Term and Long-Term Disability insurance \n\nEmployer-paid Life and Accidental Death & Dismemberment (AD&D) coverage \n\nTo Apply Applications will be reviewed on a rolling basis. Interested candidates should submit a resume and a letter of interest describing their qualifications, relevant accomplishments, and interest in EarthShare’s mission and to this job posting. \nApplicants who require a reasonable accommodation to participate in the application or interview process should contact to request accommodation. EarthShare is committed to providing reasonable accommodations. \nEqual Employment Opportunity EarthShare is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, related medical conditions, and lactation), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, natural hair or protective hairstyle, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local law. EarthShare is committed to an inclusive workplace and welcomes applications from candidates of all backgrounds and lived experiences. \nSalary: 50,000Originally posted on Himalayas","description_format":"text","description_chars":10392,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-09T14:28:15Z"}],"visa":[],"liveness":{"score":61,"band":"ok","label":"Likely open","p_open":0.85,"p_active":0.801,"p_room":0.9,"age_days":14,"expected_fill_days":25,"reasons":["seen:14","win:mid","comp:junior"],"computed_at":"2026-10-24T06:02:35Z"},"pay":{"stated_usd_annual":50000,"is_top_pay":false},"html_url":"https://alion.io/job/earthshare-associate-operations-accounting","json_url":"https://alion.io/job/earthshare-associate-operations-accounting.json","meta":{"generated_at":"2026-10-24T18:33:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":27004,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1800354},"rest":"https://alion.io/mcp/rest/get_company?id=1800354"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fearthshare-associate-operations-accounting"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fearthshare-associate-operations-accounting"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fearthshare-associate-operations-accounting"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/earthshare-associate-operations-accounting\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fearthshare-associate-operations-accounting"}]}