{"id":3380710,"url":"https://alion.io/job/eartistic-human-resources-executive","title":"Human Resources Executive","company":{"id":3538908,"name":"Eartistic","domain":"eartistic.com.my","url":"https://alion.io/company/eartistic","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"HR","role_family":"HR","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Petaling Jaya, Malaysia"],"countries":["MY"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":2800,"max":3200,"currency":"MYR","period":"month","gross":true,"usd_annual":9396},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":true}],"status":"live","first_seen_at":"2026-10-28T04:42:21Z","employer_posted_date":null,"last_verified_at":"2026-10-28T04:42:21Z","board_verified":false,"closed_at":null,"days_open":4,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":4},"description":"Join a close-knit healthcare team by working with us at Eartistic Sdn. Bhd. We support clinics and medical device operations across Malaysia, and we care about creating safer, kinder workplaces for clinical staff and support teams.\n\nAs our Human Resources Executive you keep the people side of the business running smoothly. You will handle day-to-day HR operations, support recruitment and training, and help maintain a calm, organised environment so clinical teams can focus on patients.\n\nYour Growth & Impact\n\nBuild practical HR experience in a healthcare setting by managing payroll, benefits, and HRIS tasks. This strengthens operational HR skills that are highly transferable.\n\nExpand your recruitment and onboarding skills through hands-on hiring for clinical and admin roles. You will gain exposure to interview design and candidate screening.\n\nCultivate training and development experience by running staff training sessions and induction programs. This improves your L&D capabilities.\n\nGrow your professional network by working across clinical, admin, and vendor teams. You will learn to communicate with diverse stakeholders in a regulated setting.\n\nProgress toward HR specialist roles by owning HR processes and showing measurable improvements in staff onboarding and retention.\n\nRequirements\nResponsibilities\n\nHR Operations\n\nProcess payroll and benefits accurately using payroll systems and HRIS, ensuring timely statutory contributions. You will track leave, claims, and payroll reconciliations.\n\nMaintain employee records and HR documentation with strong attention to confidentiality and data accuracy. You will update HRIS and spreadsheets regularly.\n\nCoordinate recruitment logistics including job postings, interview scheduling, and offer letters. You will manage candidate communications until onboarding is complete.\n\nHandle day-to-day office administration tasks that support clinics and device teams, such as equipment-related staff allocations and compliance documentation.\n\nTalent & Learning\n\nDesign and run onboarding and induction programmes for new hires, ensuring clinical staff meet mandatory training requirements. You will track training attendance and outcomes.\n\nSupport performance management cycles by collecting appraisals, organising review meetings, and following up on development plans. You will keep managers informed of timelines.\n\nAssist with learning initiatives, refresher modules, and on-the-job coaching for staff handling medical devices. You will liaise with vendors for technical and product training where needed.\n\nHelp measure training impact through simple metrics like completion rates and feedback summaries.\n\nEmployee Relations & Compliance\n\nAct as first point of contact for employee queries, guiding staff with empathy and clear communication. You will escalate complex issues to the supervising Special Officer when appropriate.\n\nSupport investigations, disciplinary and grievance processes while maintaining neutrality and documentation. You will prepare clear reports for management decisions.\n\nEnsure compliance with Malaysian employment regulations and internal policies, including statutory filings and workplace safety requirements. You will keep policies updated and share changes with staff.\n\nPromote a positive workplace culture through regular check-ins, simple engagement activities, and clear internal communications.\n\nRequirements\n\nQualifications & Experience\n\nDiploma or Degree in Human Resource Management, Business, or related field. Relevant HR certifications are a plus.\n\nApproximately 2 years of hands-on HR experience, ideally as an HR generalist or HR assistant in an SME organization.\n\nPrior exposure to payroll processing and HR administration in Malaysia is preferred. Experience with medical device teams or healthcare settings is advantageous.\n\nComfortable working in a small to medium team and able to manage multiple administrative priorities with minimal supervision.\n\nHard Skills & Knowledge\n\nProficiency with payroll systems and HRIS, including payroll reconciliation and statutory contributions. Excel skills for reporting and data checks are required.\n\nSolid knowledge of recruitment processes, onboarding workflows, and basic performance management tools. Familiarity with interview scheduling platforms is helpful.\n\nUnderstanding of Malaysian employment law and statutory requirements such as EPF and SOCSO. Ability to maintain compliant HR records is expected.\n\nBasic awareness of clinical environments or medical device operations to support training and rostering is beneficial.\n\nSoft Skills & Qualities\n\nEffective communication, both written and verbal, to liaise with staff, managers, and vendors. Clear, patient communication is important in healthcare contexts.\n\nPeople oriented and discreet, able to handle confidential information with care. You should build trust quickly with staff at all levels.\n\nOrganised and process-minded, able to prioritise tasks and keep consistent follow-up. Attention to detail is essential for payroll and compliance work.\n\nProblem-solving attitude and calm under pressure, especially when resolving employee issues or tight payroll deadlines.\n\nSkills\nEffective Communication, Office Administration, Payroll Systems, Human Resource Management, People Oriented, Talent Recruitment, Training And Development, Performance Management, Medical Devices, Employee Relations","description_format":"text","description_chars":5397,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-28T05:02:15Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.859,"p_room":1,"age_days":4,"expected_fill_days":24,"reasons":["seen:4","win:early"],"computed_at":"2026-11-01T06:10:25Z"},"pay":{"stated_usd_annual":9396,"is_top_pay":false},"html_url":"https://alion.io/job/eartistic-human-resources-executive","json_url":"https://alion.io/job/eartistic-human-resources-executive.json","meta":{"generated_at":"2026-11-01T23:03:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":35098,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3538908},"rest":"https://alion.io/mcp/rest/get_company?id=3538908"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Feartistic-human-resources-executive"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Feartistic-human-resources-executive"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Feartistic-human-resources-executive"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/eartistic-human-resources-executive\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Feartistic-human-resources-executive"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3380710}},{"tool":"search_jobs","arguments":{"company":"eartistic.com.my","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3380710},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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