{"id":2421191,"url":"https://alion.io/job/eastersealshawaii-administrative-assistant","title":"Administrative Assistant","company":{"id":4417996,"name":"Easterseals Hawaii","domain":"eastersealshawaii.org","url":"https://alion.io/company/eastersealshawaii","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kapa‘a, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":20,"max":22,"currency":"USD","period":"hour","gross":null,"usd_annual":44000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HIPAA","optional":false}],"status":"live","first_seen_at":"2026-08-28T00:00:00Z","employer_posted_date":"2026-08-28","last_verified_at":"2026-10-15T03:05:16Z","board_verified":true,"closed_at":null,"days_open":48,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":48},"description":"Are you passionate about transforming healthcare and making a positive impact? Join us at Easterseals Hawaii as an Administrative Assistant/Direct Support Professional in our Adult Home & Community-Based Services Program. This role plays a pivotal part in providing both administrative and direct support to program participants, ensuring an efficient, thorough, and compassionate experience.As an Administrative Assistant/Direct Support Professional, you will collaborate closely with our team to support the Adult Home & Community-Based Services Program. Your duties will include administrative tasks like assisting with reports, data collection, and general office duties. Additionally, you will promote the individual growth of program participants in a safe and positive learning environment (either in a program, community, or home-based setting) with a focus on increasing the participant’s options, opportunities, and community integration with daily life in support of our mission to make a positive difference. Our skilled staff will provide you with the training you need to feel comfortable and confident in all aspects of the role.\nEssential Job Functions\nAdministrative Assistant (50%)\nProvides general administrative/project support for the Home and Community Based Services (HCBS) - Adult Services Program Manager and staff.\nCompiles and maintains records and forms for all participants, including drafting and distributing correspondence, coordinating incoming and outgoing mail, and managing the storage and destruction of records.\nInputs and maintains participants’ information in the Program and Department of Health-Developmental Disabilities Division (DOH-DDD) databases, and compiles and prepares information for all reporting periods.\nProvides information and assistance to callers and visitors, attends and takes minutes for meetings, and creates and modifies forms for program operations/events.\nMaintains office and program supplies and equipment, including scheduling repairs, ordering supplies, and conducting an annual inventory.\nServes as Petty Cash Fund Custodian as outlined by ESH and prepares and submits invoices and requests for payment forms.\nAttends, participates in, and collaborates in organization as well as department meetings, training, volunteer (and practicum) programs, and events.\nAssists with other department duties as outlined by the manager, and helps maintain a clean, hygienic, and safe, environment, reporting any safety concerns to the Program Manager.\nDirect Support Professional (50%)\nSupport participants to achieve the highest level of independence possible in pursuit of their definition of a “good life.”\nProvide input on and implement the participant’s Individual Plan in program, community or home environment.\nFollow organizational guidelines to promote the participant’s health and safety.\nMonitor, respond to and report issues of concern to the Case Coordinator or Program Manager the same day they occur.\nProvide personal care and assist with daily living activities (toileting, dressing, wheelchair transfers, feeding, etc.) as needed, while respecting the participant’s privacy and confidentiality.\nAccurately complete all participant-related data and documentation by the assigned deadline via a web-based platform.\nAccurately complete time cards daily, leave requests, required credentialing documents, work related training and other required paperwork by the assigned deadline via the Family of Company’s (FoC) web-based platforms.\nAttend and participate in department meetings and trainings as required.\nQualifications\nMinimum Education, Experience & Training Equivalent to:\nMust be at least 18 years of age.\nHigh School diploma or GED required.\nMinimum one (1) year experience in administration.\nAssociate’s degree from an accredited college or university preferred\nKnowledge & Skills:\nSensitivity to working with an ethnically, linguistically, culturally, and economically diverse population.\nA commitment to the values of the organization while demonstrating good judgment, flexibility, patience and discretion when dealing with confidential and sensitive matters, including maintaining HIPAA requirements.\nAptness to communicate effectively verbally and in writing; American Sign Language or bilingual ability preferred.\nPropensity to appropriately interpret and implement policies, procedures, and regulations of ESH; training provided.\nKnowledgeable and skilled in computer/Microsoft processing software and excel. Must be able to use an iPhone or work cell phone if applicable.\nWork in an exciting, fast paced high energy environment while effectively multitasking and managing day-to-day responsibilities without supervision.\nExcellent verbal and writing communication skills; frequent proofreading and checking documents for accuracy.\nPhysical Requirements:\nMust be able to communicate effectively within the work environment, read and write using the primary language within the workplace.\nFrequent bending, reaching, squatting, kneeling, twisting to observe, assess, and interact with participants.\nProvide assistance during wheelchair transfer when applicable and ability to use Hoyer lift.\nFrequent driving to and from office, community and participants home.\nAbility to stand or sit for extended periods of time, stand for up to 6-8 hours a day.\nUtilize computer, cell phone (iPhone), desk phone, scanner/printer for effective communication.\nOccasional lifting, carrying, and loading/unloading materials up to and including 50 lbs.\nVisual and auditory ability to work with participants, staff and others in the workplace continuously.\nFrequent speaking and listening (50%) to participants, staff, and other professionals in meetings and on the phone.\nFrequent exposure to disability disorders in clients; occasional emergency situation; occasional exposure to trauma; constant participant contact and decision making; constant concentration required when working with participants.\nAptness to physically implement behavior management strategies including responding to physically aggressive behavior.\nCONDITIONS OF EMPLOYMENT\nAbility to obtain and maintain criminal record clearance through the Department of Justice (DOJ). The People & Performance Department must analyze DOJ/FBI live scan reports in accordance with applicable Federal, State, and Local laws, as well as fitness for the position.\nAble to travel to multiple work sites and client homes. Reliable transportation needed.\nMust have valid Hawaii Driver’s License/insurance and maintain a clean driving record.\nMust pass health screenings, obtain vaccinations and clear TB testing based on company policies.\nAbility to obtain and maintain clearance through the Office of Inspector General.\nAbility to obtain and maintain current First Aid and CPR certification.\nMust attend any required training.\n Time Type:\nFull timeCompensation:\n$20-22 HourlyThe statements contained in this job description reflect general details as necessary to describe the principal functions of this job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas as deemed fit for the organization.\nEasterseals Hawaii is an equal opportunity employer.","description_format":"text","description_chars":7286,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-13T05:08:03Z"}],"visa":[],"liveness":{"score":13,"band":"cold","label":"Long shot","p_open":1,"p_active":0.474,"p_room":0.28,"age_days":48,"expected_fill_days":24,"reasons":["conf:2","win:tail","crowd:junior"],"computed_at":"2026-10-15T05:46:00Z"},"pay":{"stated_usd_annual":44000,"is_top_pay":false},"html_url":"https://alion.io/job/eastersealshawaii-administrative-assistant","json_url":"https://alion.io/job/eastersealshawaii-administrative-assistant.json","meta":{"generated_at":"2026-10-15T08:57:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13636,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4417996},"rest":"https://alion.io/mcp/rest/get_company?id=4417996"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Feastersealshawaii-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Feastersealshawaii-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Feastersealshawaii-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/eastersealshawaii-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Feastersealshawaii-administrative-assistant"}]}