{"id":1676233,"url":"https://alion.io/job/ebad-administrative-assistant","title":"Administrative Assistant","company":{"id":2132654,"name":"EBAD","domain":"ebad.com","url":"https://alion.io/company/ebad-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-06T05:45:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":74000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1375},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false}],"status":"live","first_seen_at":"2026-09-22T00:00:00Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-10-06T18:47:07Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"At Ensign-Bickford Aerospace & Defense Company (EBAD), we believe that our strengths are built on our most important resource - our people. Join EBAD and you'll be a part of a team who creates cutting edge technology that will blast us into the future. No other company can match the innovative energetic solutions that we provide. At EBAD you will actively contribute to successful missions putting men, women and satellites into space, and protecting our armed service men and women around the world. If this is the culture and work environment you are seeking, then EBAD is the place for you!\nJob Description\nAdministrative Support (Primary Responsibility)\nProvide administrative support to the leadership team\nMaintain records, logs, databases, and document control systems.\nDevelop, update, and track spreadsheets and reports using Microsoft Excel to monitor safety audits, inspections, training, incidents, and corrective actions.\nTrack and follow up on internal and external audits, inspections, and compliance action items.\nAssist with the preparation, coordination, and documentation of meetings, audits, and regulatory activities.\nPrepare meeting agendas, record meeting minutes, and track assigned action items.\nSupport training coordination, onboarding safety orientations, and maintenance of training records.\nAssist with incident reporting documentation and corrective action tracking.\nMaintain metrics, dashboards, and summary reports as directed\nProvide first point of contact for a variety visitor tasks and administrative functions. \nGreet, screen, and direct visitors in accordance with site security, safety, and EH&S requirements.\nAnswer, screen, and route incoming phone calls and general inquiries in a professional manner.\nCoordinate visitor arrivals with internal departments and ensure compliance with site access procedures.\nMaintain a professional, organized, and safe atmosphere.\nSupport emergency response procedures and visitor accountability as required.\nGeneral Administrative Support\nPrepare reports, correspondence, and presentations as required.\nMaintain confidentiality of sensitive, proprietary, and regulatory information.\nSupport PPE inventory tracking and ordering.\nPerform other administrative as assigned\nRequirements / Qualifications\nBachelor Degree with an emphasis in a business function\nMinimum of three (3) years of administrative support experience.\nProficiency with Microsoft Office applications, including Excel, PowerPoint, and Microsoft Teams; strong Excel skills required.\nPrevious experience working with an ERP system preferred; IFS experience is a plus.\nExcellent organizational skills with strong attention to detail and the ability to effectively multitask.\nStrong written and verbal communication skills, including excellent note-taking abilities.\nDependable, with a strong work ethic and a high level of professionalism.\nDemonstrated ability to follow through on tasks and consistently meet deadlines.\nEnsign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). 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