{"id":1676256,"url":"https://alion.io/job/ebad-executive-assistant-supporting-two-vps","title":"Executive Assistant - Supporting two VP's","company":{"id":2132654,"name":"Ensign-Bickford Aerospace & Defense","domain":"ebad.com","url":"https://alion.io/company/ebad-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":95,"open_postings":5,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":85,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":"head","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Simsbury, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":57000,"max_usd":139000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":140},"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":true}],"status":"live","first_seen_at":"2026-08-27T00:00:00Z","employer_posted_date":"2026-08-27","last_verified_at":"2026-10-12T14:42:39Z","board_verified":true,"closed_at":null,"days_open":46,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":46},"description":"At Ensign-Bickford Aerospace & Defense Company (EBAD), we believe that our strengths are built on our most important resource - our people. Join EBAD and you'll be a part of a team who creates cutting edge technology that will blast us into the future. No other company can match the innovative energetic solutions that we provide. At EBAD you will actively contribute to successful missions putting men, women and satellites into space, and protecting our armed service men and women around the world. If this is the culture and work environment you are seeking, then EBAD is the place for you!\nJob Description\nJob Summary:\nEBAD is seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our Vice President of Operations and VP and General Manager of Programs and Strategy in Simsbury, CT. This role is designed as a strategic development opportunity, preparing the successful candidate for greater responsibility and leadership within the executive support function.\nThis onsite role is a fast-paced, high-visibility role where you’ll play a key part in keeping our leadership team operating smoothly and efficiently. You’ll also have the opportunity to contribute across departments, manage events, and support core business functions. If you’re someone who thrives on variety, builds strong relationships, and takes pride in staying one step ahead-this role is for you.\nKey Responsibilities:\nProvide high-level administrative support to VP Operations and VP/GM of Programs & Strategy including calendar management, travel coordination, meeting scheduling, and expense reporting.\nShadow and support the Executive Assistant to the President, gaining insight into executive-level coordination and strategic initiatives.\nMaintain meeting cadence by organizing 1:1s and functional team meetings for all three leaders.\nCoordinate internal and external events such as town halls, team-building activities, and leadership sessions.\nAssist with facilities-related projects such as renovation coordination and safety committee activities.\nHelp maintain kitchen and conference room spaces in the administrative areas; manage office and site vendors as needed.\nProvide flexible administrative support to other departments as needed.\nServe as a back-up for front desk coverage when the Receptionist is out of the office, ensuring a welcoming and professional environment.\nRequirements:\nProficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with strong expertise in Outlook Calendar management.\nExceptional organizational skills with a keen eye for detail and the ability to manage multiple priorities in a dynamic environment.\nStrong verbal and written communication skills.\nDemonstrated ability to handle confidential information with professionalism and discretion.\nComfortable interacting with all levels of staff, including executive leadership and external stakeholders.\nEagerness to take on special projects and continuously expand your skill set.\nPreferred Qualifications:\nBachelor’s degree is strongly preferred in Business Administration, Communications, or a related field.\nAssociate degree accepted with substantial relevant experience (10+ years in executive-level administrative support).\nMinimum of 10 years of administrative or office management experience.\nPrior experience supporting senior or executive leadership.\nFamiliarity with ERP systems (e.g., IFS) and collaboration tools like SharePoint.\nExposure to visual management systems and process improvement tools.\nEnsign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). 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