{"id":3171934,"url":"https://alion.io/job/ebc-document-control-coordinator-3","title":"Document Control Coordinator","company":{"id":3858752,"name":"EBC","domain":"ebcinc.com","url":"https://alion.io/company/ebcinc-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Zoho Recruit","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mississauga, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":105000,"currency":"CAD","period":"year","gross":null,"usd_annual":75054},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-23T18:49:08Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-11-02T00:46:56Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"For more than 50 years, our building team has brought countless construction projects to life, distinguished by the high quality of its work, respecting the highest industry standards, and aiming to obtain environmental certifications. Engineers, architects, and other building specialists work with heart and enthusiasm to meet deadlines and exceed client expectations, while improving the well-being of communities.\nOffice buildings, hospitals and research centers, educational establishments, residential buildings, hotels, shopping centers, factories, sports and cultural centers, our team excels in erecting these places using the tools at the cutting edge of technology and place the human being at the heart of its concerns by advocating an innovative collaborative approach.\nCome build the future with us!\nThe responsibilities of the Document Controller include: \nPerformance of various activities necessary for integrated document management (classification, filing, indexing, assembly, entry, traceability, registration, digitization, quality control, transfer, archiving, destruction, etc.) mainly for documentation (digital and paper) of the project;\nEnsuring the maintenance and application of the system of classification, inventory, indexing and conservation of data according to the procedures, policies and laws in force, and participates in its improvement;\nAnalyzing, in collaboration with the document management and access to information advisor, documents containing complex and unusual problems and participates in the development of solution elements;\nAssisting employees in using the document management tools made available to them and in applying pre-established standards and procedures;\nCarrying out research, identification, and coding in order to respond to requests;\nMaintaining up-to-date knowledge of the laws and standards governing archives to stay on the lookout for new working methods and new tools in integrated document management;\nPreparing, assembling, and scanning documents as needed;\nGenerating transmissions and reception of documentation to internal and external parties. \nIn collaboration with the document management team, the Document Controller may also:\nCarry out various follow-ups to ensure the application and compliance with the deadlines required by the laws in force, in particular the Archives Act, the Act respecting access to documents held by public bodies and the protection of personal information, etc.;\nPlan and coordinate the disposal and transfer of documents according to the current retention schedule;\nPerform all other related tasks at the request of his immediate superior.\nRequirements\nUniversity degree in Archiving, Document Management, or Digital Information Management;\n3-5 years of experience in document management or in the field of archives;\nRelevant experience in construction is considered an asset;\nRelevant experience in managing engineering project documents is considered an asset;\nGood knowledge of laws and standards governing archives;\nExcellent command of Microsoft Office Suite, and applicable software;\nKnowledge of BIM 360 software is an asset;\nGeneral knowledge of engineering and project management documents.\nAbility to obtain a Level II Secret security clearance.\n\n Skills and Attitudes Required / Competencies\nAnalytical mind;\nStrong organizational skills with the ability to multi-task; \nAutonomy and attention to detail;\nDemonstrates initiative, rigor, and integrity;\nAbility to act quickly and efficiently;\nDiscretion and Professionalism;\nExcellent communication skills;\nResponsible and honest;\nStructured and methodical;\nTeamwork.\nBenefits\n4 weeks of annual vacation;\nComplete group insurance program upon entry (health and dental components paid by the employer);\nGroup RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP);\n24-hour access to a virtual doctor (telemedicine);\nTraining and development programs;\nEmployee assistance program;\nActive social club and health and wellness committee;\nDiverse, innovative, and stimulating environment;\nA company built on values of respect; integrity, and a job well done;\nFirm recognized as one of Canada's Best Managed Companies. \nIn accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $60,000 - $105,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities.\nAs part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.\nEBC welcomes applications from First Nations, Inuit, and Métis candidates and is committed to fostering an inclusive, culturally safe workplace.","description_format":"text","description_chars":5220,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":3,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":true,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Construction"],"lifecycle":[{"event":"open","at":"2026-10-23T18:49:08Z"}],"visa":[],"liveness":{"score":94,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.993,"p_room":0.945,"age_days":8,"expected_fill_days":23,"reasons":["conf:1","wave","velocity","win:mid"],"computed_at":"2026-11-01T06:10:25Z"},"pay":{"stated_usd_annual":75054,"is_top_pay":true},"html_url":"https://alion.io/job/ebc-document-control-coordinator-3","json_url":"https://alion.io/job/ebc-document-control-coordinator-3.json","meta":{"generated_at":"2026-11-02T03:24:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5063,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3858752},"rest":"https://alion.io/mcp/rest/get_company?id=3858752"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Febc-document-control-coordinator-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Febc-document-control-coordinator-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Febc-document-control-coordinator-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ebc-document-control-coordinator-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Febc-document-control-coordinator-3"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3171934}},{"tool":"search_jobs","arguments":{"company":"ebcinc.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3171934},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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