{"id":3479020,"url":"https://alion.io/job/ebrd-office-manager","title":"Office Manager","company":{"id":1756246,"name":"EBRD","domain":"ebrd.com","url":"https://alion.io/company/ebrd-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lagos, Nigeria"],"countries":["NG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":3000,"max_usd":6500,"period":"year","method":"role_country_seniority_unknown","sample_n":25},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-29T19:38:18Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-02T23:35:54Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Requisition ID\n37209\n\nOffice Country\nNigeria\n\nOffice City\nLagos\n\nDivision\nBanking Countries of Operations \n\nContract Type\nRegular \n\nContract Length\n\nPosting End Date\n12/11/2026 \n\nAs this role involves collaboration with international teams, we kindly ask that you submit your resume in English.\nPurpose of Job\nThe Analyst, Office Manager, is responsible for effective implementation of administrative procedures and processes, ensuring that the Resident Office provides an efficient and well managed working environment for the staff and visitors. The Office Manager, interfaces with counterparts and management within the Banking Department and other relevant departments.\nThe role may also provide administrative assistance to the Head of Office, and/or RO based banker(s).\nBackground\nThe role reports to and works closely with the Head of Office on all administrative issues specific to the Resident Office, including budget, property, vehicles, service contracts with external providers, etc.\nThe role is responsible for keeping regular contact with the local authorities in respect to administrative matters related to the EBRD status and such matters as registration, visa, VAT and others.\nThe role organises and coordinates efficient logistical and operational support to the regular Bank visits/missions to the RO/country, including the President, First VP, BCV, other senior management visits.\nAccountabilities & Responsibilities\nAdministration, Property and Office Management\nCo-ordinate regular maintenance of the office: office inventory; office supplies and equipment, vehicles.\nLiaise with the landlord in conjunction with the Head of Office and Administrative Services over lease, office moves, refurbishment and regular maintenance issues.\nCoordinate any RO security and medical issues with the Head of Health and Safety Unit, HQ.\nTogether with the relevant HQ units and Head of RO, procure and manage purchases and disposals; manage service contracts, insurance policies, utilities etc.\nCoordinate external providers to ensure good quality work in a timely manner.\nAct as HR co-ordinator: make arrangements for the registration process with the Ministry for Foreign Affairs, accreditation issues of the non-local staff and their families; sick leave records, updating of contacts for medical insurances; recording sickness records and reporting to HR as appropriate\nAct as IT co-ordinator: arrange workstations (desks, PCs, desk phones) for RO newcomers, desks allocation for RO visitors provide assistance to RO and visiting staff; coordinate with HQ IT department and RO IT specialists located in region, assist staff with IT/technical issues related to the equipment operation (audio/video calls), and familiarise staff with IT policies\nAct as a local security focal point, prepare regular updates to the Business Continuity Plan for the RO and participate in UN Security Plan events. \nCoordinate with EBRD Publication Desk, ordering published materials and other marketing materials to be distributed locally including processing of import documentation.\nImplement RO archiving procedures according to Records Management and Archives Unit requirements.\nChampion and role model the Bank’s Behavioural Competencies and Corporate Behaviours, ensuring adherence within the team(s) so that the highest standards of integrity and ethical conduct are exhibited at all times.\nAccounting and Finance\nPrepare annual budget proposal and mid-year budget for review / discussion with the Head of Office and with the Business Group Senior Budget Officerand provide monthly budget status for the Head of Office’s approval. Monitor the RO budget on a regular basis and do ad-hoc budget status checks for available funds for RO budget purchases.\nProcess and validate expense claims and all other SAP transactions of the RO, including the regular reconciliation of the traveller’s RO Corporate credit cards.\nHandling of the RO accounts; approving Nostro/cash payments within his/her own limit, executing Bank transfers; handling monthly petty cash reconciliations, while ensuring the necessary segregation of related duties in the RO, reviewing and paying local suppliers’ invoices.\nTimely reporting to HQ Nostro Control and Requesting funds transfer for RO cost centres from HQ.\nStaff Supervision\nWhere designated, ensure effective supervision of the OTE and General Services staff including coordination of their workload, keeping track of overtimeand providing on-the-job-training. \nAs requested provide input for annual objectives setting and performance feedback, monitoring of workload and on-the-job training.\nAdministrative support to the Head of RO and/or other Bankers\nAs required, provide overall administrative support to the Head of Office and (if applicable, other Bankers).\nDrafting official letters and relevant administrative correspondence for review by RO Head.\nKnowledge, Skills, Experience & Qualifications\nPrevious experience in senior administrative/accounting function (including in supervisory capacity) in an international or a leading local company is preferable\nAbility to work independently and on own initiative on day to day basis\nStrong organisational skills, demonstrated ability to prioritise\nStrong communication skills, including ability to communicate confidently and assertively\nExcellent interpersonal skills\nAbility to cope well and remain calm under pressure\nAbility to handle highly confidential and sensitive issues\nReliable and flexible with professional manner\nImpeccable behaviour towards clients and co-workers\nDiligent with high degree of integrity\nAbility to complete tasks in a timely manner, meeting deadlines, attention to details\nVery good written and spoken command of English.\nWhat is it like to work at the EBRD? / About EBRD\nOur agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.\nAt EBRD, our Values - Inclusiveness, Innovation, Trust, and Responsibility - are at the heart of how we work. We bring these to life through our Workplace Behaviours: listening well and speaking up, collaborating smartly, acting decisively with full commitment, and simplifying to amplify our impact. These principles shape our culture and define our success. We seek individuals who not only share these values but are also committed to embedding them in their daily work, fostering a positive and high-performing environment.\nThe EBRD environment provides you with:\nVaried, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in. \nA working culture that embraces inclusion and celebrates diversity. Our workforce reflects a broad range of backgrounds, perspectives, and experiences, bringing fresh ideas, energy, and innovation and enhancing our ability to serve our clients, shareholders, and counterparties effectively.\nA hybrid workplace that offers flexibility to teams and individuals; that is based on trust, flexibility and connectedness. \nAn environment that places sustainability, equality and digital transformation at the heart of what we do. \nA workplace that prioritises employee wellbeing and provides a comprehensive suite of competitive benefits. \nDiversity is one of the Bank’s core values which are at the heart of everything it does. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, gender identity, sexual orientation, age, socio-economic background or disability.\nPlease note, that due to the high volume of applications received, we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).","description_format":"text","description_chars":8168,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Health insurance"],"hiring_locations":[{"name":"Nigeria","iso":"NG","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Sales & Marketing","Email Marketing"],"lifecycle":[{"event":"open","at":"2026-10-29T19:38:18Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":3,"expected_fill_days":17,"reasons":["conf:7","velocity","win:early"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/ebrd-office-manager","json_url":"https://alion.io/job/ebrd-office-manager.json","meta":{"generated_at":"2026-11-03T05:29:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7521,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1756246},"rest":"https://alion.io/mcp/rest/get_company?id=1756246"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Febrd-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Febrd-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Febrd-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ebrd-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Febrd-office-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3479020}},{"tool":"search_jobs","arguments":{"company":"ebrd.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3479020},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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