{"id":1387467,"url":"https://alion.io/job/ecolab-district-admin-support","title":"District Admin Support","company":{"id":1754712,"name":"Ecolab","domain":"ecolab.com","url":"https://alion.io/company/ecolab-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":106,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":13,"computed_at":"2026-09-30T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Leiden, Netherlands"],"countries":["NL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":60000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":8},"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SharePoint","optional":false},{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-09-28T10:49:41Z","employer_posted_date":"2026-09-28","last_verified_at":"2026-09-30T17:25:39Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Want to build a brighter, bolder future and cultivate your career? Join Ecolab’s team and help create a world in which we all thrive.\nEcolab is seeking an Administrative Assistant II to join our team inLeiden.As an Administrative Assistant II, you’ll be at the heart of a dynamic team, supporting senior leaders and helping drive business success. You’ll bring structure, clarity, and energy to every task-whether it’s coordinating meetings, managing calendars, or supporting HR, finance, and customer-facing processes. This is your opportunity to grow your career while helping others thrive.\nHow You’ll Make an Impact:\nPerform general administrative duties in support of individuals, teams, and business processes \nCompile and analyze basic information for inclusion in reports or presentation materials; prepare charts, graphs, and tables as needed \nCoordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials \nManage calendars across time zones and ensure leaders are where they need to be, when they need to be there \nSupport financial processes such as corporate card reconciliation, invoice tracking, and budget planning \nArrange domestic and international travel, including visa processing \nProvide HR-related support for hiring, onboarding, promotions, transfers, and terminations \nAssist with processing legal contracts and maintaining accurate customer master data \nCompile and edit presentation content from multiple sources and distribute reports to stakeholders \nMaintain agendas, action item lists, and program plans, escalating issues when needed \nRespond to routine correspondence following established procedures \nCreate and manage SharePoint sites and shared drives to keep teams organized \nCommunicate proactively to meet internal and external client needs \nMaintain key relationships with customers and internal departments to understand and support customer expectations \nAssist with customer issue resolution, including invoice discrepancies, reporting, and service concerns \nProvide back-up support to other administrative team members as needed \nOrganize and maintain office systems, supplies, and equipment \nWhat is Unique About This Role:\nYou’ll support senior leadership in a fast-paced, high-impact environment \nYou’ll be a trusted partner in both day-to-day operations and strategic initiatives \nMinimum Qualifications:\nHigh school diploma or equivalent \nTwo years of administrative experience \nImmigration sponsorship is not available for this position \nPreferred Qualifications:\nBachelor’s degree \nIntermediate proficiency in MS Office (Outlook, Excel, PPT) \nExperience successfully managing multiple, competing priorities to meet deadlines \nExcellent verbal and written communication skills, with a strong customer service focus \nOrganizational skills and attention to detail \nExperience anticipating needs, being resourceful, and using sound judgment and tact \nCritical thinking, analytical, and problem-solving skills \nLearning agility; Experience quickly gaining knowledge of organizational operations, procedures, and staff \nExperience working independently, as well as collaborating in a team environment \nReliability, flexibility and approachability \nProcess oriented, adaptable, reliable, flexible and approachable \nWhat’s in it For You:\nStarting on Day 1: Access to our comprehensive benefits package including medical, dental, vision, matching 401K, company-paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more! \nThe opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments \nThe ability to make an impact and shape your career with a company that is passionate about growth \nThe support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best \nAbout Ecolab:\nAt Ecolab, we prioritize our talent-first philosophy by creating the most capable and diverse team to excel at our nearly three million customer sites. Building on a century of innovation, our 48,000 associates help deliver comprehensive science-based solutions, data-driven insights and world-class service to advance food safety, maintain clean and safe environments, and optimize water and energy use, and improve operational efficiencies and sustainability for customers in the food, healthcare, life sciences, hospitality and industrial markets in more than 170 countries around the world. Our solutions not only enhance operational efficiency but also contribute to sustainability and public health, making a positive impact on the world. We are committed to eliminating unnecessary complexities and embracing a beginner's mindset, continuously seeking new perspectives and innovative solutions to stay ahead in a rapidly changing world.","description_format":"text","description_chars":4908,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Water Utilities","Chemical Manufacturing","Sterilization & Infection Control"],"lifecycle":[{"event":"open","at":"2026-09-28T10:49:41Z"}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":1,"expected_fill_days":13,"reasons":["conf:17","stale_co","velocity","win:early","comp:junior,brand"],"computed_at":"2026-09-30T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/ecolab-district-admin-support","json_url":"https://alion.io/job/ecolab-district-admin-support.json","meta":{"generated_at":"2026-10-01T01:54:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1472,"day_limit":5000,"remaining_today":3528,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}