{"id":1376849,"url":"https://alion.io/job/ecolab-fab-shop-office-administrator","title":"Fab Shop Office Administrator","company":{"id":1754712,"name":"Ecolab","domain":"ecolab.com","url":"https://alion.io/company/ecolab-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":147,"ghost_share":0,"stale_share":0.905,"repost_share":0,"time_to_fill_p50_days":12,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dallas, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":24,"max":26,"currency":"USD","period":"hour","gross":null,"usd_annual":52000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":true,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-01T00:00:00Z","employer_posted_date":"2026-09-01","last_verified_at":"2026-10-21T15:13:13Z","board_verified":true,"closed_at":null,"days_open":50,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":50},"description":"At Ovivo Ultra Pure Water+ by Ecolab, we offer you the opportunity to expand your skills and professional experience while collaborating with worldwide experts in water treatment.\nAn Office Administrator is expected to provide professional administrative and operational support for the Ovivo Dallas Fab Shop while ensuring efficient office operations and effective coordination across departments.\nWe are looking for a highly organized individual who is excited to be a part of changing how the world views our most critical resource - Water.\nWhat You Will Do\nOrganize and prioritize daily work activities while adapting to changing business needs and department priorities.\nType, format, and prepare reports, correspondence, memos, and other technical or confidential documents.\nCoordinate with departments and offices to ensure documentation is appropriate, complete, and accurate.\nMaintain regular communication with key personnel across departments and office locations.\nEstablish and maintain filing systems and department databases.\nCollect, submit, and track project time reports.\nSupport the finance team by obtaining required approvals and maintaining vendor and supplier invoice records.\nSolicit pricing quotations from vendors and suppliers and prepare material request documentation.\nEnter material request information into Syteline and prepare purchase orders.\nAssist with special assignments and projects as requested.\nMaintain office supply inventory to support daily operations.\nPrepare and coordinate envelopes and small packages for shipment.\nPerform all work in accordance with established safety procedures.\nMaintain a clean, organized, and professional workspace.\nPerform other duties as assigned.\nPosition Details\nThis is an onsite role based out of Dallas, TX.\nMinimal travel may be required, primarily for training purposes.\nMinimum Qualifications\nHigh school diploma or equivalent.\nMinimum three (3) years of directly related administrative experience in a production, manufacturing, design, engineering, or similar environment; and/or an equivalent combination of education and experience.\nProficiency with Microsoft Office applications including Word, Excel, and PowerPoint.\nAbility to manage multiple tasks simultaneously and establish priorities with accuracy and dependability.\nAbility to respond effectively to sensitive inquiries and situations requiring sound judgment.\nDemonstrated ability to exercise independent judgment in the performance of job responsibilities.\nNo immigration sponsorship available for this role.\nPreferred Qualifications\nExperience with Syteline ERP software.\nExperience supporting purchasing, procurement, finance, or manufacturing operations.\nUniversity coursework or degree preferred.\nStrong organizational and communication skills.\nAbility to work effectively in a fast-paced environment while maintaining attention to detail.\nCareers Advancing Ovivo by Ecolab’s Water Technology Solutions\nHelp shape the future of water and technology by joining a team that drives innovation in ultrapure water solutions -critical to industries powering global progress. These careers offer the chance to make an impact that matters solving complex challenges, collaborating across borders, and creating solutions that protect vital resources. If you’re passionate about water circularity, sustainability and technology, explore opportunities where your expertise fuels advancement and your growth is supported.\nAnnual or Hourly Compensation Range:\n$24-26/hr Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.Benefits\nEcolab provides the following benefits: medical, dental, vision, life insurance, accident insurance, critical illness insurance, hospital indemnity insurance, auto insurance, home insurance, pet insurance, identity theft protection, short-term and long-term disability, 401k, pension plans, retirement health care benefits, short-term incentives, vacation (12 days), holidays, parental leave, employee stock purchase plans (Full-Time Associates), discount on day care services and caregiver services, adoption assistance, group legal services, employee assistance program, employee discount program, and education assistance program, on-Site childcare and fitness facilities may be available at select Ecolab locations. Click here for additional benefits information. If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.\nPotential Customer Requirements Notice\nTo meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:\n- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.\nAmericans with Disabilities Act (ADA)\nEcolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.","description_format":"text","description_chars":5288,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Education assistance","Life insurance","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Water Utilities","Chemical Manufacturing","Sterilization & Infection Control"],"lifecycle":[{"event":"open","at":"2026-09-28T06:58:02Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 20 · green card filings: 6","filings_12m":20,"filings_prev_12m":36,"green_card_filings_12m":6,"median_offered_wage_usd":142885,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":6,"band":"cold","label":"Long shot","p_open":1,"p_active":0.225,"p_room":0.28,"age_days":50,"expected_fill_days":12,"reasons":["conf:2","stale_co","velocity","win:tail","crowd:brand"],"computed_at":"2026-10-21T05:46:15Z"},"pay":{"stated_usd_annual":52000,"is_top_pay":false},"html_url":"https://alion.io/job/ecolab-fab-shop-office-administrator","json_url":"https://alion.io/job/ecolab-fab-shop-office-administrator.json","meta":{"generated_at":"2026-10-21T20:25:05Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":29028,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1754712},"rest":"https://alion.io/mcp/rest/get_company?id=1754712"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fecolab-fab-shop-office-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fecolab-fab-shop-office-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fecolab-fab-shop-office-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ecolab-fab-shop-office-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fecolab-fab-shop-office-administrator"}]}