{"id":3309185,"url":"https://alion.io/job/edelman-people-operations-administrator-3","title":"People Operations Administrator","company":{"id":93686,"name":"Edelman","domain":"edelman.com","url":"https://alion.io/company/edelman","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":81,"open_postings":17,"ghost_share":0,"stale_share":0.765,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-10-31T05:58:55Z"}},"role":"HR","role_family":"HR","seniority":"junior","employment_type":"part_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cologne, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":28000,"max_usd":51000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":16},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"ServiceNow","optional":false}],"status":"live","first_seen_at":"2026-10-26T00:00:00Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-31T12:52:28Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Edelman is a voice synonymous with trust, reimagining a future where the currency of communication is action. Our culture thrives on three promises: boldness is possibility, empathy is progress, and curiosity is momentum.\nAt Edelman, we understand diversity, equity, inclusion and belonging (DEIB) transform our colleagues, our company, our clients, and our communities. We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all, reflects and represents the world in which we live, and fosters trust, collaboration and belonging.\nThe Global People Operations team provides employee experience-focused, responsive, and consistent People services to managers, employees and business leaders. The People Experience team operates as the first point of contact for all People-related questions and supports employee life-cycle activities, programs and policies.\nWe are looking for a proactive and detail-oriented People Operations professional to join our Global People Operations team on a 6-month fixed-term contract, working 32 hours per week.\nThis role is central to ensuring a seamless employee experience throughout the entire employee lifecycle, supporting core HR processes, and contributing to the successful delivery of key People initiatives. You will also offer localised support to the German team, ensuring processes align with country-specific requirements and compliance needs. The ideal candidate will possess strong expertise in People systems, particularly Workday, alongside excellent communication, organisation, and stakeholder management skills.\nAs a member of the People Operations team, you will be expected to meet the following expectations and hold the following responsibilities:\nThe Role\nAs a proactive and detail-oriented People Operations professional, you will have hands-on experience using Workday to deliver comprehensive, efficient, and effective administrative support to both the People team and wider business functions within a fast-paced, dynamic environment. This role is central to ensuring a seamless employee experience throughout the entire employee lifecycle, supporting core HR processes, and contributing to the successful delivery of key People initiatives. You will also offer localised support to the German team, ensuring processes align with country-specific requirements and compliance needs. The ideal candidate will possess strong expertise in People systems-particularly Workday-alongside excellent communication, organisation, and stakeholder management skills.\nYour tasks:\nLocal System and Process Support\nActs as the local contact point for system-related queries from all markets but with a specific focus on Germany\nAssists with user support in Workday and monitoring ServiceNow on a regular basis and ensures localized system processes run smoothly.\nManage onboarding & offboarding processes for all employees, including local processes: pre/post hire logistics, right-to-work checks, digital file management, eligibility verification, first/last day coordination, and delivery of local People introduction\nExplore and support the integration of AI tools into HR operations (e.g., automation of workflows, chatbots, and smart reporting), helping to identify use cases and increase team efficiency. \nLeverage AI-powered tools and Workday functionality to automate administrative tasks, streamline reporting, and enhance employee self-service capabilities. \nPeople Experience\nFirst point of contact for employee and manager for the local market (Germany)\nEnsure escalation of more complex, strategic and sensitive matters within the employee lifecycle (probation, performance, sickness, etc.)\nWorkday Data Entry & System Maintenance\nEnsures correct data entry into the system and liaises with the Systems Manager to implement updates or improvements adhering to local compliance and data accuracy.\nPreparation of German Specific HR Documentation\nResponsible for the preparation and sending of German-language HR documents, including Employment contracts, certificates, reference letters (Arbeitszeugnisse) or parental leave documents. Ensures compliance with local labor laws and company policies.\nSupports the offboarding process by creating legally compliant termination documentation, coordinating with legal and People Partner, and ensuring accurate system entries and documentation archiving.\nMobility\nAct as the primary point of contact for all mobility-related topics, including visa processes, A1 certificates for business travel outside of Germany, and Working from Anywhere requests\nCoordinate with internal and external stakeholders (e.g. health insurance providers, legal teams) to ensure compliance with travel and remote work regulations\nMaintain and regularly update the Working from Anywhere database, ensuring accurate records and documentation of employee mobility status\nYour profile:\nAt least 2-3 years of professional experience in Human Resources, particularly in the areas of HR systems or HR operations\n\nBasic knowledge of German labour and social security law\nProficient in MS365, especially MS Excel\nGood understanding of working with AI-driven HR tools (e.g., Workday Assistant, chatbots, intelligent automation platforms) is a plus.\n Interest in emerging HR technologies, including AI and automation tools, with a willingness to learn and experiment with new systems. \nExcellent communication skills, both written and verbal (fluency in English and German)\nTrustworthy personality with a high sense of responsibility, reliable and careful working style and discretion\nHigh level of accuracy and attention to detail, ensuring data integrity and quality service delivery \nAbility to multitask and prioritise effectively in a fast-moving environment \nDemonstrated discretion when dealing with confidential information\nStrong stakeholder management and relationship-building skills across diverse groups \nSelf-motivated and results-oriented, with a customer-focused mindset \nAnalytical thinking and problem-solving skills with the ability to identify root causes and implement solutions \nExperience supporting People operations across EMEA/ Global is advantageous\nWe are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t perfectly align with every qualification, we encourage you to apply anyway. You may be just the right candidate for this or other roles.","description_format":"text","description_chars":6460,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"German","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Equity","Health insurance","Parental leave"],"hiring_locations":[{"name":"Germany","iso":"DE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Advertising","Creative Agencies"],"lifecycle":[{"event":"open","at":"2026-10-27T02:38:17Z"}],"visa":[],"liveness":{"score":59,"band":"ok","label":"Likely open","p_open":1,"p_active":0.589,"p_room":1,"age_days":5,"expected_fill_days":30,"reasons":["conf:5","stale_co","win:early","comp:junior,brand"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/edelman-people-operations-administrator-3","json_url":"https://alion.io/job/edelman-people-operations-administrator-3.json","meta":{"generated_at":"2026-10-31T20:09:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":31582,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":93686},"rest":"https://alion.io/mcp/rest/get_company?id=93686"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fedelman-people-operations-administrator-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fedelman-people-operations-administrator-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fedelman-people-operations-administrator-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/edelman-people-operations-administrator-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fedelman-people-operations-administrator-3"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3309185}},{"tool":"search_jobs","arguments":{"company":"edelman.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3309185},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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