{"id":1731047,"url":"https://alion.io/job/edsi-administrative-assistant","title":"Administrative Assistant","company":{"id":2186333,"name":"EDSI","domain":"edsi.com","url":"https://alion.io/company/edsi-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":11,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-06T05:45:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":45000,"max":null,"currency":"USD","period":"year","gross":null,"usd_annual":45000},"salary_estimate":null,"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-22T00:00:00Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-10-06T19:51:28Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"Job Description:\nSalary: $45,000\nScope of Position: This position is responsible for the assistance in the administration and maintenance of the PA CareerLink® One-Stop. This position requires a high degree of initiative and the ability to work independently to accomplish tasks related to critical workforce development systems and confidential customer matters.\nAttention to detail, the ability to consistently meet deadlines and strong organizational skills are required. Must demonstrate flexibility in response to unexpected changes in workload and exercise sound judgement and analytical skills to recommend solutions. Position requires a strong customer service ethic and an ability to maintain working relationships at all levels within and outside of the Operator contract.\n\nPosition Responsibilities:\nBack up coverage for the front desk receptionist\nEstablish, coordinate, and maintain Administrator’s paper files, electronic records, mail, and invoices\nPrepare agendas and minutes for full staff, team manager, operator, and partner meetings\nProofread and edit documents as assigned\nPrepare documents and packages for mail and drop off at post office\nCoordinate deliveries to the PA CareerLink® for the Operator contract\nCoordinate with the Administrator to ensure integrity of data and respond to requests from the customers and EDSI\nObtain quotes, as requested and directed by the Site Administrator. Upkeep inventory and requisition forms as needed.\nAssist in the coordination of room rentals, room reservations, and recruitments within the building\nEnsure all materials for the Community Outreach Committee and Health & Safety Committee are maintained and up to date\nMaintain and update lists, forms, and other Operator documents as needed\nGenerate security guard timesheet template for front desk on a monthly basis. Maintain appropriate documents for security guard work area.\nProactively identify and communicate potential issues and/or concerns related to building maintenance. Assist with general building maintenance duties as needed.\nOther opportunities as available.\nEducation and Experience Requirements:\n7 years of experience working in a customer service environment\nAdministrative/Office experience is preferred\nAny equivalent combination of education and experience that provides the required knowledge, skills, and abilities\nValid Pennsylvania driver’s license\nKnowledge, Skills, and Abilities:\nExcellent oral and written communication skills\nExcellent planning skills, decision-making skills, and organizational skills\nAdvanced knowledge of computer operation and PC skills\nWorking knowledge of standard concepts, practices, and procedures in the field\nAdvanced knowledge of Microsoft Word, Excel, PowerPoint, Outlook, etc.\nAbility to successfully complete all pre-employment screening procedures\nEDSI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.","description_format":"text","description_chars":2962,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Corporate Trainings"],"lifecycle":[{"event":"open","at":"2026-10-03T00:08:28Z"}],"visa":[],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.573,"p_room":0.9,"age_days":14,"expected_fill_days":39,"reasons":["conf:4","stale_co","win:mid"],"computed_at":"2026-10-06T05:45:30Z"},"pay":{"stated_usd_annual":45000,"is_top_pay":false},"html_url":"https://alion.io/job/edsi-administrative-assistant","json_url":"https://alion.io/job/edsi-administrative-assistant.json","meta":{"generated_at":"2026-10-06T21:57:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1959,"day_limit":5000,"remaining_today":3041,"minute_limit":60,"resets_at":"2026-10-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2186333},"rest":"https://alion.io/mcp/rest/get_company?id=2186333"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fedsi-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fedsi-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fedsi-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/edsi-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fedsi-administrative-assistant"}]}