{"id":4043367,"url":"https://alion.io/job/efficient-computer-office-admin-coordinator","title":"Office & Admin Coordinator","company":{"id":2217001,"name":"Efficient Computer","domain":"efficient.computer","url":"https://alion.io/company/efficient-computer","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":70,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":62,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Jose, United States","San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":85000,"max":105000,"currency":"USD","period":"year","gross":null,"usd_annual":105000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Drive","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-10T19:27:51Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-11T23:19:09Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Efficient Computer is rethinking computing from the ground up to solve one of AI's biggest challenges: energy. Our Fabric architecture delivers a 10-100x improvement in energy efficiency for general-purpose computation, including AI, while supporting familiar programming languages and software frameworks-unlocking new possibilities for autonomous machines, intelligent infrastructure, wearables, and space systems. With our first processor, Electron E1, now shipping in volume and more than $97 million in Series B financing recently announced, we're accelerating customer deployments and scaling our architecture to data center performance. Join us to build the hardware and software that bring intelligence wherever it's needed and help shape the next generation of computing.\nAbout the Role\nseeking a full-time Office & Admin Coordinator to join our growing team. Based in our San Jose office and supporting the Austin and Pittsburgh offices as needed, this is a full-time role that takes ownership of the recurring day-to-day operations that keep our offices running smoothly, executive administrative support, new hire onboarding and office supplies to visitor logistics and executive scheduling support. The position involves regular contact with internal teams, executives, external visitors, and vendors, and reports to our Executive Assistant / Office Manager. Successful candidates are detail-oriented, reliable, and proactive, and comfortable working independently in a fast-paced start-up environment. If you are an organized team player who enjoys keeping things running behind the scenes, this is for you!\nKey Responsibilities - What you’ll be responsible for:\nExecutive Scheduling Support:\nHandle day-to-day scheduling, coordination, and rescheduling of meetings for executives.\nCoordinate meeting logistics with internal teams and external attendees.\nNew Hire Onboarding:\nManage sending out new hire welcome boxes and swag and keep welcome box and swag inventory up to date.\nServe as the in-office point of contact for new hires in San Jose.\nSupport recruiting logistics, including candidate interview scheduling and general logistics for visitors.\nOffice and Event Management:\nManage snack and office supply ordering.\nOrder lunches and coordinate catering for the team.\nBook restaurants, team dinners, and small events.\nOrder business cards and handle outgoing FedEx/shipping.\nRun small office projects, such as setting up dashboard TVs in communal areas.\nPurchase furniture, signage, and supplies for office refreshes, working from specifications provided.\nWelcome and host visitors, investors, and clients visiting the San Jose office.\nTravel and Program Support:\nCoordinate inter-office travel logistics for team members.\nBook flights and hotels for conference travel once plans are set.\nSupport monthly All Hands sessions and company events, including reminders, room setup, supplies, and catering.\nDocuments and Admin:\nOrganize and file documents in SharePoint and Google Drive.\nTake on small administrative projects as assigned.\nAssist other company teams as needed, including Sales, HR, recruiting and operations.\nRequired Qualifications & Experience Requirements - you’ll be successful in this role if you have:\nHigh school diploma or equivalent required. Bachelor’s degree in Business, Communications, or a related field is preferred.\nPreferred 1-4 years of in-office administrative experience. Prior experience in a corporate, tech, or start-up environment is a plus.\nStrong verbal and written communication skills.\nExceptional organizational and time-management skills.\nKeen attention to detail and accuracy, especially with recurring ordering and inventory tasks.\nStrong problem-solving abilities and resourcefulness, with the ability to manage multiple tasks simultaneously and meet deadlines.\nAbility to handle confidential information with discretion.\nExcellent interpersonal skills and a high level of professionalism when working with staff, executives, and external visitors.\nComfortable working independently with remote oversight.\nBased in or near San Jose, CA, and able to be on-site as needed.\nWe offer a competitive base salary for this role, generally ranging from $85,000 to $105,000, plus a 10% annual bonus, meaningful equity, and comprehensive benefits. Final compensation will depend on experience, level, and location, with flexibility for the right candidate.\nWhy Join Efficient?\nBuild what's next. At Efficient, you'll tackle big challenges with room to take ownership and make an impact. We back you with competitive pay, equity, a 401(k) match, company-paid benefits, paid parental leave, and flexibility-plus opportunities to grow your skills and career as we scale.","description_format":"text","description_chars":4720,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Company events","Equity","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Processors, MCUs & AI Chips","AI Chips & Accelerators"],"lifecycle":[{"event":"open","at":"2026-11-10T22:57:32Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":62,"reasons":["conf:2","win:early","comp:junior"],"computed_at":"2026-11-11T05:49:22Z"},"pay":{"stated_usd_annual":105000,"is_top_pay":true},"html_url":"https://alion.io/job/efficient-computer-office-admin-coordinator","json_url":"https://alion.io/job/efficient-computer-office-admin-coordinator.json","meta":{"generated_at":"2026-11-12T01:12:00Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2852,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2217001},"rest":"https://alion.io/mcp/rest/get_company?id=2217001"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fefficient-computer-office-admin-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fefficient-computer-office-admin-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fefficient-computer-office-admin-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/efficient-computer-office-admin-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fefficient-computer-office-admin-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4043367}},{"tool":"search_jobs","arguments":{"company":"efficient.computer","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4043367},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}