{"id":2603730,"url":"https://alion.io/job/egis-group-executive-assistant-2","title":"Executive Assistant","company":{"id":3472,"name":"Egis Group","domain":"egis-group.com","url":"https://alion.io/company/egis-group","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":79,"open_postings":144,"ghost_share":0,"stale_share":0.84,"repost_share":0,"time_to_fill_p50_days":49,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":63000,"period":"year","method":"role_country_seniority_unknown","sample_n":380},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-15T07:49:15Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-15T08:55:20Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"10N is the collective of urbanism, architecture and related design experts brought together by Egis Group.\nTogether we are dedication to addressing the challenges and complexities of the climate emergency, increasing urbanisation and leading the field in sustainable city making.\n10N brings together 1600 creative talents based in 24 studios across five continents from member practices WW+P, 10 Design, FIA, dhk Architects. U+A and Omrania.\n The Role\nWe are seeking an exceptional Executive Assistant to provide high-level support to our CEO while also partnering with members of the Senior Leadership Team. This is a highly visible role that is ideal for someone who thrives in a fast-paced environment, enjoys balancing diverse responsibilities, and brings a proactive, solutions-oriented mindset.\nThe successful candidate will be a trusted partner to leadership and a central point of coordination for the wider team.\nKey Responsibilities\nExecutive Support\nProvide comprehensive executive support to the CEO and members of the Senior Leadership Team.\nManage complex and frequently changing diaries, ensuring priorities are aligned with business objectives.\nCoordinate domestic and international travel arrangements, itineraries, and logistics.\nPrepare meeting logistics as required, and coordinate/prepare input materials such as agendas. \nScreen, prioritise, and manage incoming correspondence and requests.\nAct as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow-through. \nMaintain confidentiality and exercise sound judgement in all interactions. \nBoard & Governance Support\nLead the preparation, coordination, and distribution of board papers and executive committee materials.\nWork closely with senior leaders to gather, review, and consolidate information for board meetings, ensuring deadlines are met and documentation is accurate and professionally presented.\nSupport the organisation of Board and Committee meetings, including agendas, minutes, actions, and follow-up activities\nMeeting Coordination\nCoordinate leadership meetings, executive forums, off-sites, and business reviews.\nPrepare meeting agendas, briefing packs, presentations, and supporting materials.\nTrack actions, decisions, and key deliverables arising from meetings.\nStakeholder Management\nBuild strong relationships with senior internal and external stakeholders.\nAct as a central point of coordination across functions, ensuring seamless communication and execution.\n Skills & Experience\nSignificant experience at C-suite executive level within a complex, fast-paced organisation.\nExperience preparing board papers and supporting governance processes.\nExceptional diary, meeting, and stakeholder management skills.\nOutstanding organisational abilities with excellent attention to detail.\nStrong written and verbal communication skills.\nAbility to manage multiple priorities and remain calm under pressure.\nProven experience handling highly confidential information.\nProficiency with Microsoft 365 tools. \nComfortable working independently and anticipating needs before they arise. \nPersonal Attributes\nProactive, forward-thinking, and able to anticipate challenges before they arise.\nCommercially aware, with the confidence to engage with senior stakeholders.\nHighly organised, resilient, and adaptable.\nRelationship-focused, with excellent interpersonal skills.\nProfessional, discreet, and trusted to handle sensitive matters.\nResourceful and willing to challenge and improve existing ways of working\n Working Arrangements\nRight to work in the UK is required.\nHybrid working with a minimum of 4 days per week in the London studio, requiring flexibility depending on business needs\nOther duties may be required in line with the needs of the business.\nEquality, Diversity & Inclusion\nWe are an Equal Opportunities employer, and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. If you decide to apply for an opportunity with us, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and every one’s contribution as this builds our culture and means that if you work with us, you will be included, listened to, and respected.","description_format":"text","description_chars":4526,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Transport Infrastructure","Civil & Structural Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-15T08:55:20Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":49,"reasons":["conf:3","win:early","comp:brand"],"computed_at":"2026-10-15T12:40:46Z"},"pay":null,"html_url":"https://alion.io/job/egis-group-executive-assistant-2","json_url":"https://alion.io/job/egis-group-executive-assistant-2.json","meta":{"generated_at":"2026-10-15T12:40:46Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19553,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3472},"rest":"https://alion.io/mcp/rest/get_company?id=3472"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fegis-group-executive-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fegis-group-executive-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fegis-group-executive-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/egis-group-executive-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fegis-group-executive-assistant-2"}]}