{"id":2794087,"url":"https://alion.io/job/eis-group-inc-office-manager-hr-assistant","title":"Office Manager & HR Assistant","company":{"id":673264,"name":"EIS Group Inc.","domain":"eisgroup.com","url":"https://alion.io/company/eisgroup","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vilnius, Lithuania"],"countries":["LT"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":1800,"max":2200,"currency":"EUR","period":"month","gross":null,"usd_annual":29640},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Agile","optional":false},{"name":"CI/CD","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-16T22:08:22Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-27T18:12:31Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"We are looking for an organized and proactive Office Manager & HR Assistant to join our Lithuanian team to ensure smooth day-to-day office operations and support our team. This role includes office administration and HR coordination, such as managing correspondence, supplies, Health & Safety, business trips, team events, and other tasks. The ideal candidate is adaptable, detail-oriented, and skilled at creating a welcoming and efficient workplace. This position is offered as a fixed-term contract of 1.1-1.3 years as maternity cover.\nKey Responsibilities\nEnsure smooth office operations, from managing incoming calls, emails, and correspondence to greeting guests; manage office supplies and equipment to maintain a well-organized, functional, and welcoming workspace, serving as the first point of contact for office-related questions from employees;\nCommunicate with vendors & building management to address office-related issues and ensure seamless operations;\nManage Occupational Health & Safety processes in coordination with external vendors, including organization of employee medical check-up & its records;\nOwn the Return-to-Office process and administer the workplace management (desk booking) system;\nCoordinate business trips, including consulting employees, preparing orders, and handling visa-related matters;\nManage BambooHR system, including employee records and time-off section;\nPrepare various employee-related documents (e.g. certificates, orders, documents for Social Security, Tax Office, and other);\nCollaborate with the Accounting team by providing information on time off, business trips, and support payroll inputs (including Rivile);\nManage overtime & on-call processes;\nSupport onboarding & offboarding processes;\nOrganize team-building activities & office celebrations; collaborate with the HR team on organizing larger company events.\nSupport Vilnius HR team on various HR related projects by demand. \n\nSkills, Knowledge & Expertise\nPrevious experience in office management & administration;\nStrong organizational and time-management skills with excellent attention to detail;\nStrong problem-solving skills and the ability to resolve conflicts constructively;\nFluency in Lithuanian & English (written and verbal);\nProactive and creative mindset, willingness to learn & grow in the HR field;\nAdaptable and flexible in changing or unforeseen situations while maintaining a positive outlook;\nAbility to propose suggestions and ideas for processes improvements, take ownership and act accordingly; \nTeam player, able to collaborate effectively;\nStrong interpersonal skills and ability to build positive relationships;\nProficient in Microsoft Office and Google Suite (Word, Excel, PowerPoint, etc.);\nFamiliar with standard office equipment (printers, scanners, copiers, etc.);\nQuick to learn and adapt to new software and office tools.\n\nJob Benefits\nWork with top talent and great colleagues who are industry and technology experts. Operate in a Scaled Agile environment, diverse, multicultural and cross-functional teams\nWe are a global and modern software product company building world-class Enterprise InsurtTech Product powered by leading-edge technologies (microservices, reactive, cloud, continuous delivery)\nWe can offer ownership to our employees- being able to make decisions that impact the growth of the company\nWe offer freedom - build from building your career path through development programs and exciting global mobility opportunities (we have a remote and global culture)\nAttractive compensation packages (includes merit-based increase)\nHealth insurance\nWe work with the newest Apple Macbooks\n *Please note that we will be proceeding only with those applications that have valid working permits in the location stated in the vacancy description.","description_format":"text","description_chars":3793,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Lithuanian","level":"Advanced (C1)","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":["Company events","Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["InsurTech"],"lifecycle":[{"event":"open","at":"2026-10-17T22:08:22Z"}],"visa":[],"liveness":{"score":83,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.827,"p_room":1,"age_days":10,"expected_fill_days":30,"reasons":["conf:1","velocity","win:early"],"computed_at":"2026-10-27T05:46:45Z"},"pay":{"stated_usd_annual":29640,"is_top_pay":false},"html_url":"https://alion.io/job/eis-group-inc-office-manager-hr-assistant","json_url":"https://alion.io/job/eis-group-inc-office-manager-hr-assistant.json","meta":{"generated_at":"2026-10-27T20:14:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11284,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":673264},"rest":"https://alion.io/mcp/rest/get_company?id=673264"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Feis-group-inc-office-manager-hr-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Feis-group-inc-office-manager-hr-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Feis-group-inc-office-manager-hr-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/eis-group-inc-office-manager-hr-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Feis-group-inc-office-manager-hr-assistant"}]}