{"id":3641144,"url":"https://alion.io/job/ejam-executive-personal-assistant-to-ceo","title":"Executive & Personal Assistant to CEO","company":{"id":674022,"name":"eJam","domain":"ejam.com","url":"https://alion.io/company/ejam","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Santa Ana, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":29,"max":35,"currency":"USD","period":"hour","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"ClickUp","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-11-02T21:47:05Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-05T21:17:07Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Location: Based in Santa Ana, CA (near John Wayne Airport) - local travel required\nCompensation: $29-$35 per hour (non-exempt hourly)\nHours: Full-Time - responsiveness expected outside business hours for time-sensitive matters\nWork Type: Full-time\nAbout Us\neJam is a bootstrapped consumer products company that has built, scaled, and exited multiple brands - all without ever taking a dollar of outside capital. Our portfolio includes category leaders ranked at the top of Amazon, carried in major retailers nationwide, and sold across DTC, marketplaces, and every channel in between.\nWe’re not a startup hoping something works. We’re a team that has done it repeatedly - taken products from zero to eight figures, landed them on retail shelves nationwide, and built real brands that consumers love. We operate like a holding company with the speed of a startup: small team, no bureaucracy, massive ownership.\nThis is the place where you’ll see the entire machine - sourcing, product development, packaging, manufacturing, compliance, marketing, marketplace strategy, retail - all under one roof. If you want to learn how consumer products actually get built and shipped at scale, there is no faster education than this.\nAbout the Role\nWe are seeking a sharp, highly organized Executive & Personal Assistant to serve as the right hand to the CEO of multiple growing consumer brands. This is not a 9-to-5 desk job - it is a true personal assistant role that blends executive support, light bookkeeping, personal affairs, and operational coordination across business and personal life.\nThe right person is discreet, resourceful, and self-directed. They anticipate needs, take ownership without being told twice, and thrive in a fast-paced environment where the line between business and personal is intentionally blurred. You will be trusted with sensitive financial information, personal correspondence, and the day-to-day logistics that keep a busy executive’s life running smoothly.\nIf you have directly supported a CEO, founder, or business owner before and loved the pace - keep reading.\nWhat You'll Be Doing\nExecutive Support\nManage and maintain the CEO’s calendar - scheduling, prioritization, and conflict resolution\nFully manage the CEO’s personal email inbox - triage, respond on his behalf, escalate what matters\nBook all travel - flights, hotels, ground transportation, and full itineraries\nCoordinate business and personal events, dinners, and restaurant reservations\nServe as a professional liaison between the CEO and external parties, including investment firms, vendors, and service providers\nCoordinate with project managers, HR, and other leadership to delegate and track tasks on behalf of the CEO\nPersonal Affairs & Property\nThis role includes a wide and varied range of personal tasks on behalf of the CEO and his family. Examples include picking up dry cleaning, making purchases on the CEO’s behalf, running errands at any time of day, dropping off or picking up items, coordinating personal appointments, and handling tasks that come up day-to-day with little notice. The line between personal and professional in this role is intentionally blurred, and personal tasks of any nature may be assigned. If you are not enthusiastic about supporting a CEO across both business and personal life, this is not the role for you.\nManage personal errands, deliveries, and time-sensitive tasks across multiple locations\nCoordinate seasonal preparation and ongoing upkeep of the CEO’s homes and properties - gardeners, contractors, household vendors\nOversee household and property vendors - ensure quality, accountability, and follow-through\nConduct online research to source the best deals, vendors, and options\nSupport event and travel coordination for personal and family functions\nPersonal & Business Finance\nManage day-to-day personal and business bill pay\nCategorize, track, and reconcile personal and business expenses\nCommunicate with investment firms, accountants, and financial advisors on the CEO’s behalf\nMaintain organized financial records - physical and digital\nPrepare monthly budget and spending summaries for CEO review\nBookkeeping in QuickBooks\nOffice & Vendor Management\nOversee the appearance and function of the office (you coordinate vendors and janitorial - you are the point of contact, not the laborer)\nReceive and manage incoming deliveries, mail, and shipments\nKeep office food, groceries, and supplies stocked at all times\nInterview, vet, and onboard new vendors as needed\nRequirements\nYou're the Right Fit if You\nHave 3+ years directly supporting a CEO, founder, or business owner - you understand the pace, the discretion required, and the fluid boundary between personal and professional\nHave demonstrated, hands-on QuickBooks experience\nHave a background in bookkeeping, accounting, or personal finance administration\nHave hands-on experience with project management tools like Asana, ClickUp, or Monday\nAre highly proficient at booking travel, coordinating events, and managing complex calendars\nAre an excellent online researcher - you find the best deal, the best vendor, the best option\nAre discreet and trustworthy with highly sensitive personal and financial information\nAre comfortable being responsive to texts and time-sensitive matters outside of standard business hours, including evenings and weekends as needed\nHave a reliable personal vehicle and clean driving record (required)\nAre comfortable using AI tools (ChatGPT, Claude, etc.) to draft communications and work more efficiently\nCommunicate clearly and professionally - you represent the CEO well\nHiring Process\nGiven the access this role has to personal finances, personal information, and the CEO’s private and family life, all final candidates will be subject to a complete background check - including criminal history, credit history, and reference verification. Candidates will also be given a QuickBooks proficiency assessment during the interview process to confirm hands-on fluency.\nCompensation and Details\nCompensation: $29-$35 per hour, depending on experience (non-exempt hourly)\nLocation: Based in Santa Ana, CA (near John Wayne Airport) - local travel required\nHours: Full-Time - responsiveness expected outside business hours for time-sensitive matters\nEmployment Type: W-2, Non-Exempt Hourly\nMileage reimbursement provided for work-related travel in personal vehicle\nBenefits\nHealth, Dental & Vision\n401k Plan\nAmazing, Pet-Friendly Office Environment\nDoordash Friday Lunches","description_format":"text","description_chars":6504,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["FMCG & Consumer Brand Groups"],"lifecycle":[{"event":"open","at":"2026-11-02T21:47:05Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":43,"reasons":["conf:0","win:early"],"computed_at":"2026-11-05T05:54:30Z"},"pay":{"stated_usd_annual":70000,"is_top_pay":true},"html_url":"https://alion.io/job/ejam-executive-personal-assistant-to-ceo","json_url":"https://alion.io/job/ejam-executive-personal-assistant-to-ceo.json","meta":{"generated_at":"2026-11-05T23:37:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5037,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":674022},"rest":"https://alion.io/mcp/rest/get_company?id=674022"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fejam-executive-personal-assistant-to-ceo"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fejam-executive-personal-assistant-to-ceo"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fejam-executive-personal-assistant-to-ceo"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ejam-executive-personal-assistant-to-ceo\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fejam-executive-personal-assistant-to-ceo"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3641144}},{"tool":"search_jobs","arguments":{"company":"ejam.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3641144},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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