{"id":2436455,"url":"https://alion.io/job/eko-maintenance-executive-assistant","title":"Executive Assistant","company":{"id":3877406,"name":"Eko Maintenance","domain":"ekomaintenance.com","url":"https://alion.io/company/eko-maintenance","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Abuja, Nigeria"],"countries":["NG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":7000,"max_usd":13000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":5190},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-13T05:05:31Z","employer_posted_date":null,"last_verified_at":"2026-10-13T05:05:31Z","board_verified":false,"closed_at":null,"days_open":8,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":8},"description":"Eko Maintenance Limited is a rapidly growing Facility Management Company that specializes in the maintenance of high-rise building facilities, with an office located in Victoria Island, Lagos.\n\nWe are recruiting to fill the position below:\n\nJob Title: Executive Assistant \n\nLocation: Abuja (FCT) \n\nEmployment Type: Full-time\n\nDepartment: Executive Office / Administration\n\nJob Summary\n\nThe role involves managing schedules, coordinating meetings, handling confidential information, preparing reports, facilitating communication, and ensuring the smooth and efficient running of the executive office.\nThe ideal candidate must be highly organized, proactive, discreet, detail-oriented, and capable of managing multiple priorities in a fast-paced business environment.\nThe Executive Assistant provides high-level administrative, organizational, and operational support to the CEO, Managing Director, or other senior executives.\n\nKey Responsibilities\n\nExecutive Support and Calendar Management:\n\nCoordinate internal and external meetings, including preparing agendas and taking minutes where required.\nManage the executive's calendar, appointments, meetings, and engagements.\nMonitor deadlines, follow up on pending tasks, and ensure timely completion of assignments.\nArrange travel itineraries, hotel reservations, transportation, and related logistics.\n\nCommunication and Correspondence:\n\nEnsure professional, timely, and appropriate communication across all engagements.\nServe as a liaison between the executive, employees, clients, business partners, and other stakeholders.\nDraft, review, and proofread emails, reports, presentations, memos, and official documents.\nManage emails, telephone calls, letters, and other correspondence on behalf of the executive.\n\nAdministrative and Operational Support:\n\nAssist with expense tracking, invoice processing, and preparation of reimbursement requests.\nPrepare meeting materials, presentations, reports, and briefing notes.\nMaintain accurate records, filing systems, and executive office documentation.\nCoordinate office activities and support special projects assigned by the executive.\nTrack action items from meetings and follow up with relevant departments to ensure implementation.\n\nMeeting and Project Coordination:\n\nMonitor project timelines and communicate progress updates to the executive.\nOrganize management meetings, board meetings, conferences, and corporate events.\nPrepare meeting agendas, distribute relevant documents, and record minutes when required.\nCoordinate with departments to obtain reports, updates, and other required information.\n\nConfidentiality and Professionalism:\n\nIdentify potential scheduling conflicts, administrative challenges, and operational issues and recommend solutions.\nRepresent the executive office professionally in all internal and external interactions.\nExercise sound judgment when managing confidential correspondence and executive decisions.\nHandle sensitive business, financial, personnel, and executive information with strict confidentiality.\n\nKey Performance Indicators (KPIs)\n\nPerformance will be assessed based on:\n\nOverall contribution to executive productivity and office efficiency.\nQuality of communication and stakeholder feedback.\nTimely follow-up and closure of assigned tasks.\nEffective management of the executive's calendar and appointments.\nAccuracy and completeness of meeting minutes and action-item tracking.\nTimely preparation and delivery of reports, correspondence, and meeting documents.\nEfficient coordination of meetings, travel, and executive engagements.\nCompliance with confidentiality and document-management standards.\n\nQualifications and Requirements\n\nProficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook, or equivalent productivity tools.\nExperience with virtual meeting platforms, digital calendars, and document management systems.\nExcellent organizational, planning, and time-management abilities.\nBachelor's Degree or HND in Business Administration, Management, Office Technology and Management, or a related field.\nStrong written and verbal communication skills.\nA minimum of 2–5 years of relevant experience in executive assistance, personal assistance, administration, or office management.\nProven experience supporting senior management or C-suite executives is an advantage.\nAbility to multitask, prioritize competing demands, and work independently with minimal supervision.\nHigh levels of integrity, discretion, professionalism, and attention to detail.\n\nKey Competencies:\n\nAdaptability and resilience under pressure.\nAbility to anticipate executive needs and manage competing priorities.\nEffective coordination and follow-up skills.\nExcellent interpersonal and stakeholder management skills.\nStrong problem-solving and decision-making abilities.\nHigh level of accuracy and attention to detail.\nProactive approach to tasks and responsibilities.\nStrong sense of accountability and ownership.\n\nWorking Relationships:\n\nThe Executive Assistant will work closely with:\n\nExternal stakeholders and relevant service providers.\nClients, vendors, consultants, and business partners.\nThe CEO/Managing Director and senior management team.\nDepartment heads and other employees.\n\nHow to Apply\n\nInterested and qualified candidates should send their CV to:  using the job title as the subject of the email.","description_format":"text","description_chars":5399,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Facilities Management","Construction"],"lifecycle":[{"event":"open","at":"2026-10-13T10:45:08Z"}],"visa":[],"liveness":{"score":75,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.829,"p_room":0.9,"age_days":8,"expected_fill_days":20,"reasons":["seen:8","velocity","win:mid","comp:junior"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/eko-maintenance-executive-assistant","json_url":"https://alion.io/job/eko-maintenance-executive-assistant.json","meta":{"generated_at":"2026-10-21T13:42:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19421,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3877406},"rest":"https://alion.io/mcp/rest/get_company?id=3877406"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Feko-maintenance-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Feko-maintenance-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Feko-maintenance-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/eko-maintenance-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Feko-maintenance-executive-assistant"}]}