{"id":2202571,"url":"https://alion.io/job/elanco-administrative-assistant","title":"Administrative Assistant","company":{"id":3583,"name":"Elanco","domain":"elanco.com","url":"https://alion.io/company/elanco","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":81,"open_postings":58,"ghost_share":0,"stale_share":0.741,"repost_share":0,"time_to_fill_p50_days":38,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Indianapolis, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":77000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1977},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"ServiceNow","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-09T21:49:41Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-21T18:28:58Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"At Elanco (NYSE: ELAN) - it all starts with animals!\nAs a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose - all to Go Beyond for Animals, Customers, Society and Our People.\nAt Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.\nMaking animals’ lives better makes life better - join our team today!\nYour Role: Administrative Assistant\nAs an Administrative Assistant, you will provide proactive, high-quality, and confidential administrative and operational support to designated Directors, Executive Directors, and their broader functional teams. In this role, you will serve as a central communication liaison and coordination anchor, managing complex calendars, travel logistics, and departmental workflows to drive operational efficiency.\nYour Responsibilities:\nManage and optimize complex, fast-changing executive calendars in Microsoft Outlook, proactively resolving conflicts and prioritizing urgent inquiries.\nPlan and coordinate domestic and international travel itineraries, accommodations, and visa requirements while reconciling expenses in compliance with Elanco policies.\nCoordinate end-to-end meeting and event logistics for on-site, virtual, and hybrid environments, including room security, AV configuration, and catering.\nExecute departmental financial and operational support, including purchase requisitions via SAP, facility work orders via ServiceNow, and SharePoint repository maintenance.\nFacilitate team coordination and onboarding logistics for new hires, including IT hardware requests and workstation setup.\nWhat You Need to Succeed (minimum qualifications):\nEducation: High School Diploma or equivalent; Associate’s degree or relevant business certification preferred.\nExperience: A minimum of 3 years of professional administrative support experience in a fast-paced corporate or matrixed environment.\nDemonstrated proficiency with the Microsoft 365 Suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint) and experience with travel/expense platforms like Concur.\nWhat will give you a competitive edge (preferred qualifications):\nProven track record of handling sensitive company information with the utmost discretion and integrity.\nStrong ability to anticipate leaders' needs and exercise sound judgment in ambiguous situations.\nPrior experience navigating enterprise systems such as Workday, SAP, or ServiceNow.\nExceptional interpersonal, written, and verbal communication skills across all organizational levels.\nHigh degree of flexibility and attention to detail with the ability to manage multiple competing priorities.\nAdditional Information:\nLocation: Hybrid - Indianapolis, IN - Global HQ\nDon't meet every single requirement? Studies have shown underrecognized groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!\nElanco Benefits and Perks:\nWe offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include:\nMultiple relocation packages\nTwo weeklong shutdowns (mid-summer and year-end) in the US (in addition to PTO)\n8-week parental leave\n9 Employee Resource Groups\nAnnual bonus offering\nFlexible work arrangements\nUp to 6% 401K matching\nElanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.\nElanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status\nElanco may use automated tools, including AI, to support parts of our recruitment process, such as reviewing applications against job-related criteria and/or transferrable skills. These tools help ensure a consistent, structured evaluation, but they do not make hiring decisions. All decisions involve a human reviewer. For more information on how we handle personal data, please see our Elanco Workforce Privacy Notice.","description_format":"text","description_chars":4985,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Flexible schedule","Parental leave"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":true,"industries":["Commerce","Farming & Agriculture","Veterinary Medicine","Digital Media"],"lifecycle":[{"event":"open","at":"2026-10-09T21:49:41Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 47 · green card filings: 1","filings_12m":47,"filings_prev_12m":2,"green_card_filings_12m":1,"median_offered_wage_usd":102188,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.626,"p_room":1,"age_days":11,"expected_fill_days":38,"reasons":["conf:0","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/elanco-administrative-assistant","json_url":"https://alion.io/job/elanco-administrative-assistant.json","meta":{"generated_at":"2026-10-21T20:01:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28463,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3583},"rest":"https://alion.io/mcp/rest/get_company?id=3583"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Felanco-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Felanco-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Felanco-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/elanco-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Felanco-administrative-assistant"}]}