{"id":4033340,"url":"https://alion.io/job/electronic-payplus-procurement-and-administration-manager","title":"Procurement and Administration Manager","company":{"id":3909661,"name":"Electronic Payplus","domain":"epayplusng.com","url":"https://alion.io/company/electronic-payplus","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lagos, Nigeria"],"countries":["NG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-10T12:05:06Z","employer_posted_date":null,"last_verified_at":"2026-11-10T12:05:06Z","board_verified":false,"closed_at":null,"days_open":0,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":0},"description":"Electronic Payplus Limited is a leading Nigerian smart‑card and electronic payment solutions provider with over two decades of industry excellence. Incorporated in 2004 and operational since 2005, the company has evolved from POS deployment into Nigeria’s foremost secure card manufacturer and payment solution specialist. It operates the country’s only purpose‑built smart card personalization bureau, with industry‑scale capacity and world‑class quality standards.\n\nWe are recruiting to fill the position below:\n\nJob Title: Procurement and Administration Manager\n\nLocation: Ibeju Lekki, Lagos\n\nJob Purpose\n\nThe position also oversees the company's general administration, facilities management, fleet, office services, security coordination, and other support functions to ensure an efficient, safe, compliant, and well-organised working environment.\nThe role ensures the timely, cost-effective, and quality-driven procurement of raw materials, production inputs, spare parts, machinery, equipment, consumables, and services required for uninterrupted manufacturing operations.\nThe successful candidate will develop and implement procurement and administrative strategies that support operational efficiency, cost optimisation, business continuity, corporate governance, and the company's overall business objectives.\nThe Senior Procurement and Administration Manager is responsible for providing strategic leadership and operational oversight of the company's procurement, purchasing, sourcing, logistics coordination, and administrative functions.\n\nKey Responsibilities\n\nStrategic Procurement and Sourcing Management:\n\nDevelop, implement, and periodically review procurement policies, procedures, strategies, and annual procurement plans in line with the company's business objectives.\nWork closely with Production, Engineering, Quality Assurance, Finance, Warehouse, and other departments to establish procurement priorities and requirements.\nEnsure all procurement activities comply with approved budgets, delegated authority limits, and company policies.\nLead strategic sourcing and purchasing activities for raw materials, packaging materials, engineering spare parts, production consumables, machinery, equipment, and services.\nEstablish procurement frameworks, annual contracts, and strategic supply agreements where appropriate.\nIdentify opportunities for cost reduction, value engineering, bulk purchasing, supplier consolidation, and improved procurement efficiency.\nEnsure timely availability of materials and services to support uninterrupted production activities.\nDevelop effective sourcing strategies that balance cost, quality, delivery timelines, and supplier reliability.\n\nSupplier and Vendor Management:\n\nConduct periodic supplier audits and risk assessments in collaboration with relevant departments.\nAddress supplier-related disputes, delivery delays, quality issues, and contractual non-compliance.\nNegotiate competitive prices, payment terms, credit facilities, delivery schedules, warranties, and contractual conditions.\nDevelop strategic relationships with key suppliers to ensure supply continuity and favourable commercial terms.\nMonitor supplier performance against agreed service levels, quality specifications, and delivery commitments.\nMaintain an approved vendor database and ensure periodic supplier performance evaluations.\nIdentify, evaluate, prequalify, and develop reliable local and international suppliers.\n\nProcurement Operations and Inventory Coordination:\n\nOversee the end-to-end procurement process, from requisition review and sourcing to purchase order issuance and delivery.\nWork with the Warehouse and Inventory Management teams to maintain optimal stock levels.\nMonitor procurement lead times and resolve bottlenecks affecting production schedules.\nSupport the implementation of appropriate inventory control systems, reorder levels, and material planning processes.\nEnsure procurement requests are properly justified, approved, budgeted, and supported by appropriate documentation.\nMonitor purchase orders to ensure timely delivery of materials and services.\nMinimise stock-outs, emergency purchases, excess inventory, and obsolete materials.\nEnsure proper documentation of procurement transactions for audit and accountability purposes.\n\nLogistics and Supply Chain Coordination:\n\nDevelop contingency plans for supply chain disruptions and critical material shortages.\nIdentify logistics cost-saving opportunities and improve supply chain efficiency.\nOversee import procurement documentation and coordinate with clearing agents, freight forwarders, and relevant regulatory authorities.\nCoordinate inbound logistics and the movement of procured materials and equipment to the manufacturing facility.\nMonitor shipment schedules, freight costs, customs clearance, and delivery timelines.\nEnsure proper coordination between suppliers, logistics providers, warehouse personnel, and internal users.\n\nContract and Commercial Management\n\nEnsure contracts are properly negotiated, documented, approved, and monitored.\nMaintain proper records of contracts, purchase orders, quotations, invoices, and other procurement documentation.\nEnsure procurement transactions provide value for money and protect the company's commercial interests.\nReview procurement contracts, service agreements, and supplier terms in conjunction with the Legal and Finance departments.\nMonitor contractual obligations, expiry dates, renewal periods, and supplier performance.\n\nGeneral Administration and Facilities Management:\n\nEnsure efficient management of company assets and administrative resources.\nManage office facilities, utilities, cleaning, maintenance, office supplies, and general workplace services.\nEstablish and implement administrative policies and procedures to improve operational efficiency.\nCoordinate office space allocation, meeting facilities, official correspondence, and other administrative support requirements.\nCoordinate facility repairs, maintenance schedules, renovations, and service contracts.\nOversee the company's general administrative functions and ensure efficient provision of support services.\nOversee administrative service providers and ensure compliance with agreed service standards.\nEnsure that buildings, offices, equipment, and other facilities are properly maintained.\n\nFleet, Transport and Travel Management:\n\nMonitor fuel consumption, vehicle maintenance expenses, and transportation costs.\nImplement measures to optimise fleet utilisation and reduce avoidable operating costs.\nEnsure proper vehicle documentation, insurance, roadworthiness, and regulatory compliance.\nCoordinate official transportation, logistics movements, and employee travel arrangements where applicable.\nEnsure proper vehicle allocation, usage records, and driver accountability.\nOversee the management, maintenance, utilisation, and servicing of company vehicles.\n\nSecurity and Workplace Support Services:\n\nMonitor cleaning, waste management, catering, and other outsourced support services.\nCollaborate with the HSE department to address facility-related safety concerns.\nEnsure administrative facilities support applicable workplace safety, environmental, and operational requirements.\nEnsure adequate administrative support for access control, visitor management, and workplace security arrangements.\nCoordinate the provision of security services for company premises in collaboration with the relevant security personnel.\n\nBudgeting, Cost Control and Reporting:\n\nMonitor departmental expenditure against approved budgets and investigate significant variances.\nPrepare periodic management reports on procurement performance, cost savings, supplier performance, inventory risks, and administrative expenditure.\nPrepare and manage annual procurement and administration budgets.\nAnalyse procurement trends, market prices, foreign exchange exposure, and supplier risks.\nDevelop cost-control initiatives to reduce procurement and administrative expenses.\nProvide management with timely information to support strategic and operational decisions.\n\nCompliance, Internal Controls and Risk Management:\n\nMaintain transparency, fairness, and accountability in all procurement activities.\nCoordinate procurement and administrative audits and ensure timely closure of audit findings and non-conformities.\nIdentify operational, supplier, contractual, financial, and supply chain risks and recommend appropriate mitigation measures.\nEnsure proper document control and record retention.\nPrevent conflicts of interest, unauthorised purchases, fraudulent transactions, and procurement irregularities.\nEnsure compliance with company policies, procurement procedures, financial controls, and applicable regulatory requirements.\nEnsure adequate segregation of duties and appropriate approval controls.\n\nLeadership and Team Management:\n\nConduct periodic performance reviews and ensure effective workload allocation.\nPromote accountability, teamwork, professionalism, and continuous improvement.\nProvide leadership, direction, and supervision to the Procurement and Administration teams.\nDevelop team capabilities through coaching, mentoring, and relevant professional training.\nBuild strong working relationships with all departments to support business objectives.\nSet departmental objectives, performance targets, and individual KPIs.\n\nQualifications\n\nInterested candidates should possess a Bachelor's Degree with 10 years experience.\n\nHow to Apply\n\nInterested and qualified candidates should send their CV to:  using the Job Title as the subject of the email.\n\nApplication Deadline:\n16th November, 2026.","description_format":"text","description_chars":9655,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","Payment Processing & Gateways"],"lifecycle":[{"event":"open","at":"2026-11-10T19:17:45Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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