{"id":4103799,"url":"https://alion.io/job/elevate-and-delegate-project-administrator-construction","title":"Project Administrator (Construction)","company":{"id":5660,"name":"Elevate and Delegate","domain":"elevateanddelegate.com","url":"https://alion.io/company/elevateanddelegate","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"C","score":65,"open_postings":43,"ghost_share":0.581,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-14T05:58:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Project","optional":true}],"status":"live","first_seen_at":"2026-09-08T00:00:00Z","employer_posted_date":"2026-09-08","last_verified_at":"2026-11-14T19:02:29Z","board_verified":true,"closed_at":null,"days_open":67,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":67},"description":"Key Responsibilities\nConstruction Administration\nMaintain the Development Team's meeting calendar, including meeting invites, agendas, and minutes.\nMaintain and update the project master tracker.\nReceive, log, organize, and maintain Notices to Owner.\nReceive, log, save, and request updates to Certificates of Insurance (COIs).\nTrack the status of permit submissions, reviews, and comments.\nMaintain a permit log and follow up on outstanding items.\nSave and organize all contracts, change orders, and project-related documentation.\nProcess DocuSign documents and coordinate notary requirements as needed.\nDistribute signed and notarized documents to the appropriate parties and maintain organized records on the shared drive.\nMaintain accurate project files and ensure documentation is properly named, stored, and easily accessible.\nProcess and track purchases (e.g., furniture, accessories, stone material, etc.).\nProject Accounting & Job Costing\nReview and process pay applications and invoices according to established workflows and approval requirements.\nReview Schedules of Values (SOVs) for accuracy and completeness.\nTrack approved contract values, invoiced amounts, payments, and remaining balances.\nMaintain job cost information and project financial tracking spreadsheets or Yardi reports.\nTrack the timeliness of pay applications and invoices to ensure compliance with Owner contract requirements.\nVerify that required documentation is included with pay applications, including:\nConditional lien releases\nUnconditional lien releases\nSubcontractor backup\nSupporting documentation\nOther contractual requirements\nCoordinate and support the pay application and lender draw process.\nMaintain accurate records of invoices and payment documentation on the shared drive.\nFollow up with contractors, subcontractors, and internal teams regarding missing or incomplete documentation.\nInform the Project Manager once payments have been processed.\nRequirements\nQualifications\n3+ years of experience in construction administration, construction project coordination, or a related field.\nPrevious experience working with construction projects, contractors, subcontractors, or developers.\nStrong understanding of job costing and construction financial processes.\nExperience reviewing Schedules of Values, pay applications, invoices, and supporting documentation.\nFamiliarity with construction permits and permit tracking.\nExperience maintaining project trackers, logs, and documentation.\nUnderstanding of contracts, change orders, insurance certificates, and lien releases.\nStrong proficiency with Microsoft Excel/Google Sheets and document management systems.\nExperience with Yardi or similar construction/project accounting software is a plus.\nExcellent organizational and follow-up skills.\nStrong attention to detail and ability to manage multiple projects and deadlines.\nStrong written and verbal English communication skills.\nAbility to work effectively with U.S.-based development, design, construction, and accounting teams.\nExperience working with U.S. construction projects\nPreference given to those with Microsoft Project experience.\nPreferred Background\nCandidates with experience in construction administration, general contracting, real estate development, home services, or construction accounting are strongly preferred.\nWhat We're Looking For\nThe ideal candidate is someone who can operate independently, stay on top of multiple project details, and proactively follow up on outstanding items. They should be comfortable working with both administrative documentation and construction-related financial information.\nA strong understanding of the construction process is beneficial, but above all, we are looking for someone who is organized, detail-oriented, dependable, and experienced in construction project administration and job costing.\nBenefits\nClient Relationship: You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently.\nPayments: All payments for your services will be handled by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you. \nVacation Leaves and Holidays: While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client’s business needs and any specific policies or preferences they may have in this regard. \n---\nApplication Process:\nAs part of your application, you’ll be asked to record your responses to the initial interview questions through a Loom video (questions & instructions are in the application page).\nOur team will carefully review your submission, and if shortlisted, we’ll share your responses with the client for their review and next steps.\nPlease treat this recording as you would a real interview:\nCome prepared and make sure you’re clearly visible on camera.\nRecord your answers in a quiet, well-lit, and clutter-free space with a stable internet connection.\nWe’re excited to get to know you better! Show us your personality and strengths. We encourage you to answer authentically and in your own words, without reading from a script or using AI tools.","description_format":"text","description_chars":5317,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services","Recruiting & Staffing"],"lifecycle":[{"event":"open","at":"2026-11-11T22:13:42Z"}],"visa":[],"liveness":{"score":5,"band":"cold","label":"Long shot","p_open":1,"p_active":0.186,"p_room":0.28,"age_days":67,"expected_fill_days":28,"reasons":["conf:0","agency","stale_co","win:tail","crowd:"],"computed_at":"2026-11-14T05:58:10Z"},"pay":null,"html_url":"https://alion.io/job/elevate-and-delegate-project-administrator-construction","json_url":"https://alion.io/job/elevate-and-delegate-project-administrator-construction.json","meta":{"generated_at":"2026-11-14T22:53:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30298,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5660},"rest":"https://alion.io/mcp/rest/get_company?id=5660"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Felevate-and-delegate-project-administrator-construction"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Felevate-and-delegate-project-administrator-construction"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Felevate-and-delegate-project-administrator-construction"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/elevate-and-delegate-project-administrator-construction\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Felevate-and-delegate-project-administrator-construction"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4103799}},{"tool":"search_jobs","arguments":{"company":"elevateanddelegate.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4103799},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}