{"id":953248,"url":"https://alion.io/job/elevateanddelegate-bookkeeper-accounts-payable-specialist","title":"Bookkeeper & Accounts Payable Specialist","company":{"id":5660,"name":"Elevate and Delegate","domain":"elevateanddelegate.com","url":"https://alion.io/company/elevateanddelegate","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"C","score":64,"open_postings":42,"ghost_share":0.595,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":10500,"max_usd":24000,"period":"year","method":"role_country_seniority_unknown","sample_n":87},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-09-16T02:47:38Z","employer_posted_date":"2026-09-16","last_verified_at":"2026-11-13T05:03:32Z","board_verified":true,"closed_at":null,"days_open":58,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":57},"description":"Type: Full-time\nSalary: up to $1500\nKey Responsibilities\nBookkeeping & Accounts Payable\nPerform daily/weekly bookkeeping in QuickBooks Online.\nProcess incoming vendor invoices, converting purchase orders to bills in QuickBooks and matching them against vendor invoices; flag discrepancies to Operations for approval before proceeding.\nMaintain the PO/bill tracking spreadsheet, updating status as items move from PO → bill → ready for payment. • Support purchasing coordination alongside the PO/bill workflow.\nSupport payroll processing every two weeks, including compiling technician pay and W-2 commission data for review. Accounts Receivable\nGenerate and send client invoices, including client-specific processes (national-account portals, etc.) per documented instructions.\nTrack AR aging and follow up on outstanding invoices.\nApply and reconcile incoming payments in QuickBooks.\nQuickBooks & Financial Reporting\nCategorize transactions in QuickBooks and Ramp.\nMaintain QuickBooks Projects, including updating project stage (e.g., Deposit Pending → Needs to Order) and tracking budget vs. actuals.\nUpdate recurring reporting: the GM report, yearly profit tracking, and the master/budget report. • Support data reporting on existing-customer engagement and lead activity as needed.\nInsurance & Compliance\nProvide W-9 and Certificate of Insurance (COI) documents to customers and vendors on request.\nRoute COI requests appropriately (insurance agent + certificate-holder distribution) and reply directly to the requesting customer.\nTrack credential/subscription renewals tied to specific property-management accounts and flag renewal or cancellation decisions.\nCoordinate lien waiver notarization: route documents needing a notary to the internal notary, then submit the executed waiver back to the customer/GC.\nGeneral Admin\nTake on light project coordination/communication tasks as workflows mature.\nRequirements\nQualifications\nHands-on experience with QuickBooks Online - comfortable identifying and correcting data-entry issues independently, not just following a script.\nPrior experience with AP, AR, invoicing, or bookkeeping workflows in a small-business setting.\nStrong written English - this role emails customers and vendors directly on invoices, COIs, and compliance documents.\nHigh attention to detail and comfort following documented, multi-step processes exactly.\nProficient with Google Sheets; comfortable picking up a CRM (Pipedrive) and field service tool (Jobber).\nSelf-directed and reliable - able to run the recurring workflow independently after a training period.\nDiscreet with financial and vendor information.\nBenefits\nClient Relationship: You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently.\nPayments: All payments for your services will be handled by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you. \nVacation Leaves and Holidays: While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client’s business needs and any specific policies or preferences they may have in this regard. \n---\nApplication Process:\nAs part of your application, you’ll be asked to record your responses to the initial interview questions through a Loom video (questions & instructions are in the application page).\nOur team will carefully review your submission, and if shortlisted, we’ll share your responses with the client for their review and next steps.\nPlease treat this recording as you would a real interview:\nCome prepared and make sure you’re clearly visible on camera.\nRecord your answers in a quiet, well-lit, and clutter-free space with a stable internet connection.\nWe’re excited to get to know you better! Show us your personality and strengths. We encourage you to answer authentically and in your own words, without reading from a script or using AI tools.","description_format":"text","description_chars":4100,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Accounting & Bookkeeping Services","Virtual Assistant Services","Recruiting & Staffing"],"lifecycle":[{"event":"open","at":"2026-09-16T02:47:38Z"}],"visa":[],"liveness":{"score":13,"band":"cold","label":"Long shot","p_open":1,"p_active":0.373,"p_room":0.35,"age_days":57,"expected_fill_days":27,"reasons":["conf:1","stale_co","win:tail"],"computed_at":"2026-11-12T10:38:37Z"},"pay":null,"html_url":"https://alion.io/job/elevateanddelegate-bookkeeper-accounts-payable-specialist","json_url":"https://alion.io/job/elevateanddelegate-bookkeeper-accounts-payable-specialist.json","meta":{"generated_at":"2026-11-13T06:49:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14278,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5660},"rest":"https://alion.io/mcp/rest/get_company?id=5660"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Felevateanddelegate-bookkeeper-accounts-payable-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Felevateanddelegate-bookkeeper-accounts-payable-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Felevateanddelegate-bookkeeper-accounts-payable-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/elevateanddelegate-bookkeeper-accounts-payable-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Felevateanddelegate-bookkeeper-accounts-payable-specialist"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":953248}},{"tool":"search_jobs","arguments":{"company":"elevateanddelegate.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":953248},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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