{"id":403782,"url":"https://alion.io/job/elevateanddelegate-operations-coordinator","title":"Operations Coordinator","company":{"id":5660,"name":"Elevate and Delegate","domain":"elevateanddelegate.com","url":"https://alion.io/company/elevateanddelegate","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"C","score":65,"open_postings":43,"ghost_share":0.581,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-14T05:58:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":9000,"max_usd":17500,"period":"year","method":"role_country_seniority_unknown","sample_n":98},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":".NET","optional":true},{"name":"C#","optional":true}],"status":"live","first_seen_at":"2026-08-03T00:00:00Z","employer_posted_date":"2026-08-03","last_verified_at":"2026-11-14T19:02:29Z","board_verified":true,"closed_at":null,"days_open":103,"trust":{"level":"ghost","repost_count":0,"flags":["stale","company_stale"],"days_open":103},"description":"Key Responsibilities\nPerform high-volume data entry with exceptional accuracy.\nSpeak with insurance companies to check the status of insurance claims.\nAdd and update customer and job information in our CRM/Job Management System (Restoration Manager).\nCreate, review, and update estimates using Xactimate.\nTrack, reconcile, and maintain sales expenses.\nMaintain accurate records across multiple systems and databases.\nReview work carefully to identify and correct errors before submission.\nOrganize and maintain digital files, records, and documentation.\nHandle multiple administrative tasks simultaneously while meeting deadlines.\nFollow established processes while proactively identifying opportunities for improvement.\nCommunicate clearly and professionally with internal team members.\nMaintain confidentiality and handle sensitive information responsibly.\nComplete assigned tasks independently with minimal supervision.\nLearn new systems and workflows quickly.\nRequirements\nRequired Qualifications\nMinimum 5 years of Virtual Assistant experience, preferably supporting a US-based company.\nProven experience in administrative support and high-volume data entry.\nExcellent written and spoken English with strong professional communication skills.\nExceptional attention to detail with a demonstrated record of accuracy.\nStrong organizational and time management skills.\nExcellent multitasking abilities in a fast-paced environment.\nComfortable using Microsoft Excel for tracking, reporting, and data management.\nAbility to prioritize work effectively and consistently meet deadlines.\nSelf-motivated, resourceful, and capable of working independently.\nStrong problem-solving skills and ability to learn new processes quickly.\nHigh level of professionalism, accountability, and reliability.\nPreferred Qualifications\nExperience using Xactimate is a strong advantage.\nExperience with Restoration Manager (restorationmanager.net) or similar CRM/Job Management software.\nExperience supporting insurance restoration, construction, or property claims businesses.\nFamiliarity with CRM systems, spreadsheets, and cloud-based business applications.\nExperience documenting processes and following Standard Operating Procedures (SOPs).\nTechnical Requirements\nReliable high-speed internet connection with minimal downtime.\nDedicated workspace suitable for full-time remote work.\nReliable computer capable of handling multiple applications simultaneously.\nBackup internet solution\nAbility to maintain consistent working hours with excellent attendance.\nWhat We're Looking For\nThe ideal candidate is someone who:\nProduces consistently accurate work with virtually no errors.\nLearns new systems quickly and requires minimal training.\nCan hit the ground running with little onboarding.\nTakes ownership of responsibilities without constant follow-up.\nIs proactive rather than reactive.\nPays close attention to even the smallest details.\nCommunicates promptly and professionally.\nIs dependable, punctual, and maintains excellent attendance.\nCan be trusted to manage responsibilities independently.\nSuccess in This Role\nSuccessful candidates will:\nConsistently maintain a high level of accuracy.\nComplete work efficiently with minimal supervision.\nDemonstrate excellent judgment and initiative.\nMeet deadlines consistently.\nCommunicate proactively if issues arise.\nBecome a trusted, long-term member of the team.\nNon-Negotiable Requirements\n5+ years of Virtual Assistant experience.\nExperience supporting a US-based company\nExcellent written and spoken English.\nExceptional attention to detail.\nStrong data entry background.\nComfortable communicating with insurance companies.\nProficiency with Microsoft Excel.\nXactimate experience is a strong advantage.\nAbility to multitask effectively.\nSelf-motivated and highly reliable.\nComfortable working independently with minimal supervision.\nProven history of accuracy, dependability, and professional communication.\nBenefits\nClient Relationship: You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently.\nPayments: All payments for your services will be handled by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you. \nVacation Leaves and Holidays: While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client’s business needs and any specific policies or preferences they may have in this regard. \n---\nApplication Process:\nAs part of your application, you’ll be asked to record your responses to the initial interview questions through a Loom video (questions & instructions are in the application page).\nOur team will carefully review your submission, and if shortlisted, we’ll share your responses with the client for their review and next steps.\nPlease treat this recording as you would a real interview:\nCome prepared and make sure you’re clearly visible on camera.\nRecord your answers in a quiet, well-lit, and clutter-free space with a stable internet connection.\nWe’re excited to get to know you better! Show us your personality and strengths. We encourage you to answer authentically and in your own words, without reading from a script or using AI tools.","description_format":"text","description_chars":5402,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services","Recruiting & Staffing"],"lifecycle":[{"event":"open","at":"2026-09-06T01:02:59Z"}],"visa":[],"liveness":{"score":4,"band":"cold","label":"Long shot","p_open":1,"p_active":0.135,"p_room":0.28,"age_days":103,"expected_fill_days":28,"reasons":["conf:0","agency","stale_co","ghost","win:tail","crowd:"],"computed_at":"2026-11-14T05:58:10Z"},"pay":null,"html_url":"https://alion.io/job/elevateanddelegate-operations-coordinator","json_url":"https://alion.io/job/elevateanddelegate-operations-coordinator.json","meta":{"generated_at":"2026-11-14T22:18:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":29151,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5660},"rest":"https://alion.io/mcp/rest/get_company?id=5660"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Felevateanddelegate-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Felevateanddelegate-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Felevateanddelegate-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/elevateanddelegate-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Felevateanddelegate-operations-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":403782}},{"tool":"search_jobs","arguments":{"company":"elevateanddelegate.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":403782},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}