{"id":4003148,"url":"https://alion.io/job/elia-administrative-assistant-backoffice","title":"Administrative Assistant Backoffice","company":{"id":1809450,"name":"Elia","domain":"elia.be","url":"https://alion.io/company/elia-be","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Career sitemap","truth_index":{"grade":"A","score":85,"open_postings":10,"ghost_share":0,"stale_share":0.8,"repost_share":0,"time_to_fill_p50_days":12,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Brussels, Belgium"],"countries":["BE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-09T00:00:00Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-10T04:57:52Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Function\nThe Administrative Assistant is in charge of providing administrative support to the CEO's (and CHRO's) Back Office, under the supervision of the CEO's Assistant. The position ask for a good sense of confidentiality, discretion and collegiality, and organizational competences.\nAs Administrative Assistant, you will have the following main responsibilities:\nPreparing and collating the documents/presentations/briefings required for the Heads of Groups's meetings;\nProviding support with planning seminars/trips;\nProviding support for the organisation of events and for efficient event management;\nTaking the steps required to ensure that meetings run smoothly (logistics, catering, and internal and external orders), visitors are welcomed seamlessly, and so on;\nMaking rolling updates to the Heads of Group's work and private contacts and managing/organising their business trips;\nProcessing and managing the internal and external correspondence of the Heads of Group;\nProcessing, managing and tracking orders and invoices relating to the Heads of Group (requiring a good knowledge of SAP, Fiori and Edoc );\nArchiving and classifying official/confidential documents.\nYour Profile\nBasic training required: secretarial training\nExperience required: administrative, multidisciplinary knowledge\nAn ability to work in Dutch and French; knowing English would be a real plus\nProficiency with PowerPoint, Excel, Word, Outlook, SAP, Edoc , etc.\nPersonal attributes: discretion, respect for confidentiality, collegiality, team spirit, communication and organisational skills, and a desire to develop your skills\nOffer\n Salary: a competitive salary package, year-end bonus, double vacation pay, meal vouchers (€10 per working day) and a bonus based on group results. \nInsurance: group insurance, hospitalisation insurance and ambulant care for the whole family. \nVacation: you will be entitled to 20 vacation days and 13 additional vacation days. \nSocial fund: Sinterklaas and year-end vouchers, birth and marriage allowances. We will also cover part of the cost of glasses, a dental prosthesis or other medical needs. \n Communication: you will be given an iPhone, a phone subscription (for work and private use) and a laptop. \nDiscounts: you will enjoy a 30% discount on your gas and electricity bill. \n Mobility: you will be given a season ticket for public transport or a contribution to the cost of commuting to and from work as concessionary travel (66% of the cost of a second-class monthly train season ticket). \nElia shares: Elia will give you the opportunity to subscribe to shares with a discount of 16.66% on the average share price. \nLocation\nBoulevard de l'Empereur 20, 1000 Brussels (close to the central train station)\nHybrid working policy.","description_format":"text","description_chars":2755,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"Belgium","iso":"BE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Power Grid","Smart Grid"],"lifecycle":[{"event":"open","at":"2026-11-10T04:57:52Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":12,"reasons":["conf:0","win:early"],"computed_at":"2026-11-10T05:57:38Z"},"pay":null,"html_url":"https://alion.io/job/elia-administrative-assistant-backoffice","json_url":"https://alion.io/job/elia-administrative-assistant-backoffice.json","meta":{"generated_at":"2026-11-10T05:57:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13809,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1809450},"rest":"https://alion.io/mcp/rest/get_company?id=1809450"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Felia-administrative-assistant-backoffice"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Felia-administrative-assistant-backoffice"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Felia-administrative-assistant-backoffice"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/elia-administrative-assistant-backoffice\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Felia-administrative-assistant-backoffice"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4003148}},{"tool":"search_jobs","arguments":{"company":"elia.be","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4003148},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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