{"id":1658084,"url":"https://alion.io/job/elior-group-window-personal-assistant","title":"Personal Assistant","company":{"id":2110730,"name":"Elior Group window","domain":"elior.co.uk","url":"https://alion.io/company/elior-co-uk","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":58000,"period":"year","method":"role_country_seniority_unknown","sample_n":163},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-09-30T00:00:00Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-05T00:52:29Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"The person behind the people who lead our business.\nWe’re looking for an experienced Personal Assistant to become a trusted right hand to members of our Leadership Team, providing the pace, organisation and judgement that keeps senior leaders focused on what matters most.\nThis is far more than managing diaries and booking meetings. You’ll operate at the heart of the business, navigating complex priorities, anticipating what leaders need before they ask, managing sensitive information and making sure important decisions, meetings and commitments happen seamlessly.\nYou’ll be working confidently with senior stakeholders across the business, often juggling competing demands and changing priorities. We’re looking for someone who can hold their own in that environment — someone who is calm under pressure, commercially aware, highly organised and trusted to use their own judgement.\nYou’ll also play a key role in supporting the day-to-day coordination of our London office, helping create an environment where our Leadership Team and wider colleagues can work effectively.\nIf you’re an experienced PA or EA who thrives on being one step ahead, enjoys working at senior level and takes real pride in making things happen behind the scenes, this is an opportunity to have genuine influence at the heart of the business.\nWhat you’ll be serving up… \nBeing the trusted right hand to members of the Leadership Team, providing proactive, high-quality and confidential support.\nMastering complex diaries, balancing multiple senior leaders, competing priorities and last-minute changes while making sure the most important things get the right attention.\nTaking control of key meetings, coordinating agendas, papers, rooms, logistics and follow-ups so leaders walk in prepared and walk out knowing what happens next.\nStaying one step ahead, anticipating upcoming commitments, deadlines, information and potential issues rather than waiting to be asked.\nManaging UK and international travel, creating seamless itineraries covering flights, accommodation and transport and resolving issues when plans inevitably change.\nTaking care of the detail, managing expenses and administration accurately, efficiently and within deadlines.\nActing as a key connector across the Leadership Team, helping coordinate priorities, deadlines, projects and activity across the business.\nManaging communications professionally, knowing what needs immediate attention, what can wait and who needs to be involved.\nSupporting high-profile projects and events, keeping actions, deliverables and deadlines moving and ensuring nothing gets lost along the way.\nPreparing leaders to succeed, pulling together research, briefing documents, presentations and information so they have exactly what they need, when they need it.\nHandling sensitive information with absolute discretion, using sound judgement and professionalism at all times.\nHelping keep our London office running smoothly, acting as a key point of contact for day-to-day office matters and working with internal teams and suppliers where required.\nUltimately, your role is simple: make life easier for the people leading the business.\nYou’ll create the structure around them, remove friction, spot what’s coming and make sure they’re always prepared.\nThe ingredients you’ll bring… \nProven experience as a Personal Assistant, Executive Assistant or in another senior-level support role.\nExperience supporting multiple senior leaders is highly desirable.\nThe confidence and maturity to operate comfortably with senior stakeholders, both internally and externally.\nExceptional organisational skills and the ability to manage multiple competing priorities without losing control of the detail.\nExcellent judgement — you’ll know when to make a decision yourself, when to challenge, and when something needs escalating.\nA genuinely proactive approach. You naturally think ahead, spot what’s missing and anticipate what your leaders will need next.\nOutstanding attention to detail and accuracy, particularly when working with diaries, documents, travel, expenses and sensitive information.\nStrong written and verbal communication skills, with the confidence to communicate professionally at all levels.\nExcellent Microsoft 365 skills, including Outlook, Teams, Word, Excel and PowerPoint.\nThe ability to remain calm, composed and organised when plans change at short notice.\nResourcefulness and initiative — you’re someone who finds solutions rather than simply highlighting problems.\nThe ability to work independently, take ownership and operate with minimal supervision.\nAbsolute discretion, professionalism and integrity when dealing with confidential business and people information.\nWhat really matters\nWe’re not looking for someone who simply manages a diary.\nWe’re looking for someone who understands the people they support, knows their priorities, thinks ahead and has the confidence to operate as a trusted partner to senior leadership.\nYou’ll need to be comfortable in a fast-moving environment where no two days are the same, where priorities can change quickly and where the expectation is that you’ll take ownership and make things happen.\nIf you’re ready for a PA role where your judgement, influence and ability to stay one step ahead genuinely make a difference, we’d love to hear from you.","description_format":"text","description_chars":5332,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Food & Beverages","Catering & Food Services","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-10-02T02:32:36Z"}],"visa":[],"liveness":{"score":84,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.84,"p_room":1,"age_days":4,"expected_fill_days":27,"reasons":["conf:1","win:early"],"computed_at":"2026-10-04T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/elior-group-window-personal-assistant","json_url":"https://alion.io/job/elior-group-window-personal-assistant.json","meta":{"generated_at":"2026-10-05T02:08:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2844,"day_limit":5000,"remaining_today":2156,"minute_limit":60,"resets_at":"2026-10-06T00:00:00Z"}}}