Operations Coordinator

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Thinking about a change?

We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is - there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in and our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

You as an Operations Coordinator will:

• Provide administrative, coordination, and analytical support to the Operations team.
• Maintain and update Operations records, trackers, resource information, reports, and shared documents.
• Support project teams and internal departments by compiling information, following up on requests, and helping coordinate operational requirements.
• Schedule and coordinate Operations meetings, site visits, resource reviews, departmental updates, and other team activities.
• Prepare meeting agendas, presentations, minutes, action-item trackers, and follow-up summaries as required.
• Follow up with site teams to gather information, confirm updates, and compile reports.
• Support document filing, records management, and document control requirements for Operations-related materials.
• Assist in the development and maintenance of tools, spreadsheets, dashboards, templates, and reports to support operational decision-making.
• Track employee and resource movements to and from projects, ensuring information is accurate and current.
• Identify opportunities to improve administrative workflows, reporting processes, and operational coordination.
• Liaise with project teams, departments, and corporate support groups to support timely communication and follow-up.
• Provide general administrative support to the VP, Operations and Operations team as required.
• Visit project sites, take photos, gather updates, and connect with site teams to help capture project activity, milestone progress, team stories, and operational highlights.

Is this the right role for you?

• 1-2 years of experience working in construction, operations coordination, business administration, communications, marketing, or a related field.

• Strong organizational skills with the ability to manage multiple priorities, deadlines, and follow-up items.

• Strong verbal and written communication skills, including the ability to prepare clear meeting minutes, reports, presentations, and internal communications.

• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Teams.

• Working knowledge of Excel, including formulas, tables, basic data analysis, and report formatting; experience with pivot tables is considered an asset.

• Experience with social media, content creation, or communications coordination, including creating, coordinating, scheduling, or publishing content.
• Basic understanding of how to create professional, brand-appropriate content for internal updates, presentations, newsletters, social media, or other communication channels.

• Comfortable coordinating with project teams, Operations leadership, and other departments to gather information, confirm messaging, and support timely content creation.

• Ability to maintain organized records, trackers, filing systems, meeting minutes, photos, shared documents, and Operations-related materials.
• Familiarity with construction operations, project environments, document control, resource coordination, or corporate communications is considered an asset.

The salary range for this role is $60,000-$80,000.

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately beyour commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page to remain up to date on the status of your application and learn about new career opportunities as they arise.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.