{"id":1513342,"url":"https://alion.io/job/emc-insurance-administrative-coordinator","title":"Administrative Coordinator","company":{"id":1950506,"name":"EMC Insurance","domain":"emcinsurance.com","url":"https://alion.io/company/emcinsurance","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":51201,"max":70730,"currency":"USD","period":"year","gross":null,"usd_annual":70730},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-04T00:00:00Z","employer_posted_date":"2026-09-04","last_verified_at":"2026-10-20T12:09:45Z","board_verified":true,"closed_at":null,"days_open":46,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":46},"description":"At EMC, we’re all about working together to make an impact. As part of our team, you’ll have the opportunity to grow, contribute, and gain experience that matters. We strive to be caring leaders, close partners, and responsive experts-always supporting each other to do our best work. Join us, and let’s improve lives together.\n**This position is eligible to work a hybrid schedule from the Milwaukee orMinneapolismetro areas**\nEssential Functions:\nProvides administrative support to branch leadership, such as composing correspondence and memos, and creating PowerPoint presentations.\n\nSchedules, coordinates, and assists with meeting and training logistics, including travel arrangements.\n\nCoordinates the set up and organizing of branch and company-wide events, including Health and Wellness.\n\nSolicits agenda items for branch meetings and transcribes meeting notes. Creates and maintains logs, mailing lists, databases, and monthly, quarterly and annual business reports.\n\nDevelops and distributes branch communications.\n\nMonitors general email accounts and responds to messages as necessary.\n\nForwards emails and faxes from branch email accounts to the appropriate areas.\n\nCoordinates mail pickup and distribution.\n\nEnters relevant contract data points into the Compliance 360 system for accurate tracking of renewal dates and other key elements of contracts, including requests for contract approval.\n\nOrders supplies and performs inventory management functions.\n\nCollaborates with the people leader to onboard new hires at the branch location.\n\nHelps organize the annual budget and track expenses.\n\nProvides administrative support to the Marketing team, such as inputting prospective agents, updating territory and underwriting assignment changes, entering and maintaining agent profile information, and producing agency welcome packets.\n\nPrepares invoices for payment, determines proper coding for accounts payable, and submits invoices for approval.\n\nDay-to-day operation - Responsible for the day-to-day condition of the office. Reports any deficiencies to the lessor and/or secures bids. Reports and oversees repairs and maintenance issues to Property Management and/or Corporate Real Estate Services.\n\nRemodeling and ergonomics - Oversees office remodeling, relocation or construction projects and ensures compliance with any regulations, including ADA requirements. Coordinates with Risk Improvement to evaluate workstations to ensure ergonomic correctness. Maintains all equipment and furniture and secures necessary repairs.\n\nPurchasing - Evaluates needs and makes purchase/lease recommendations while ensuring all proper purchasing procedures are followed and appropriate approvals are obtained.\n\nSafety plans - Oversees branch emergency and safety plans. Ensures that all necessary employees are properly trained in safe equipment operation.\n\nIn collaboration with Corporate IT, troubleshoots various network, software, hardware, security system and phone problems.\n\nEducation & Experience:\nHigh school diploma or equivalency\n\nThree years of administrative work or related experience\n\nKnowledge, Skills, & Abilities:\nStrong computer skills, including knowledge of Microsoft Office Suite, including Word, Excel and PowerPoint\n\nGood math aptitude and basic accounting/bookkeeping skills\n\nExcellent verbal and written communication skills\n\nStrong organizational and multi-tasking skills with the ability to meet deadlines\n\nStrong human relations and customer service skills\n\nAbility to maintain a high level of confidentiality\n\nBasic knowledge of the property and casualty industry preferred\n\nLocal driving; a valid driver’s license with an acceptable motor vehicle report per company standards required if driving\n\nThe hiring salary range for this position will vary based on geographic location, falling within either of the following:\n$51,201 - $70,730 or $56,581 - $77,796A hiring range represents a subset of the full salary range. The actual salary will depend on several factors, including relevant education, skills, and experience of an applicant, geographic location, and business needs.\nFor information relating to the benefits EMC Team Members receive as part of a comprehensive rewards package, please visitwww.emcins.com/careers.\nOur employment practices are in accordance with the laws that prohibit discrimination due to race, color, creed, sex, sexual orientation, gender identity, genetic information, religion, age, national origin or ancestry, physical or mental disability, medical condition, veteran status, active military status, citizenship status, marital status or any other consideration made unlawful by federal, state, or local laws.\nAll of our locations are tobacco free including in company vehicles.","description_format":"text","description_chars":4746,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":true,"industries":["Financial Services","Property & Casualty Insurance","Insurance Brokers & Agencies"],"lifecycle":[{"event":"open","at":"2026-09-30T08:44:18Z"}],"visa":[],"liveness":{"score":36,"band":"fade","label":"Fading","p_open":1,"p_active":0.65,"p_room":0.55,"age_days":46,"expected_fill_days":36,"reasons":["conf:7","velocity","win:tail"],"computed_at":"2026-10-20T05:45:00Z"},"pay":{"stated_usd_annual":70730,"is_top_pay":true},"html_url":"https://alion.io/job/emc-insurance-administrative-coordinator","json_url":"https://alion.io/job/emc-insurance-administrative-coordinator.json","meta":{"generated_at":"2026-10-20T17:11:36Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19615,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1950506},"rest":"https://alion.io/mcp/rest/get_company?id=1950506"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Femc-insurance-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Femc-insurance-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Femc-insurance-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/emc-insurance-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Femc-insurance-administrative-coordinator"}]}