{"id":3191185,"url":"https://alion.io/job/emcor-group-administrative-assistant-3","title":"Administrative Assistant","company":{"id":8145,"name":"EMCOR Group","domain":"emcorgroup.com","url":"https://alion.io/company/emcorgroup","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":6,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":12,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Casper, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":83000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-24T01:37:47Z","employer_posted_date":"2026-10-24","last_verified_at":"2026-10-27T21:54:59Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"About Us\nWe are an automation and electrical integrator providing services to the oil and gas, industrial, and related industries. Our expertise covers virtually all facets of electrical contracting for the upstream oil and gas industries, including specialty expertise in new well sites and production facility electrification.\nJob Summary\nField Ticket & Operations Support\nOversee Daily Field Ticket (DFT) review and approval processes.\nEnsure field tickets are accurate, complete, and coded correctly.\nEnsure customer documentation requirements are met.\nWork with field employees to resolve missing or incorrect documentation.\nPayroll & Timekeeping\nMonitor employee hours and time-entry compliance.\nReview and maintain hour-trackers.\nFollow up on missing time sheets and field tickets.\nAssist with payroll processing and deadline compliance.\nEnsure payroll documentation is accurate and complete.\nTraining will start as part-time with the possibility of full-time, forty (40) hours. Full-time, forty (40) hours, will go into effect on 1/4/27.\nEssential Duties & Responsibilities\nDFT and Payroll Timekeeping\nQualifications\nAdministrative, payroll, timekeeping, project support, or field operations experience preferred.\nStrong attention to detail with the ability to identify missing, incomplete, or incorrect information.\nStrong organizational and time-management skills with the ability to manage multiple deadlines.\nProficient with Microsoft Excel, Outlook, Teams, and other Microsoft Office applications.Comfortable working with electronic timekeeping, field-ticketing, payroll, or ERP systems.Ability to accurately enter, review, and maintain employee hours, job information, cost codes, and supporting documentation.\nAbility to maintain confidential employee, payroll, and customer information.\nStrong written and verbal communication skills.\nAbility to professionally follow up with employees and supervisors regarding missing documentation or corrections.\nAbility to work independently while coordinating closely with project managers, field personnel, payroll, accounting, and administrative staff.\nPhysical Demands\nSitting at a desk for 8 hours a day.\nWork Environment\nOffice / Remote\nBenefits\nHealth\nDental\nVision\nBasic Life & Supplemental Life\n401(k) & Roth 401(k)\nShort-Term and Long-Term Disability\nTeledoc\nEmployee Assistance Program\nCollege Coaching\nHSA or FSA\nDependent Care\nPTO (Paid Time Off)\nSick Pay (Coming in 2027)\nEqual Opportunity Employer\nAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.Affirmative Action Policy\nPlease review our Affirmative Action Policy.\nNotice to Prospective Employees\nNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process - it is probably fraudulent.Geographic Disclosure\nWill need to train for one week in Casper, WY.","description_format":"text","description_chars":3456,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Facilities Management","Construction","HVAC & Refrigeration"],"lifecycle":[{"event":"open","at":"2026-10-24T01:37:47Z"}],"visa":[],"liveness":{"score":99,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.99,"p_room":1,"age_days":3,"expected_fill_days":12,"reasons":["conf:2","wave","velocity","win:early","comp:brand"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/emcor-group-administrative-assistant-3","json_url":"https://alion.io/job/emcor-group-administrative-assistant-3.json","meta":{"generated_at":"2026-10-28T00:16:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":274,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8145},"rest":"https://alion.io/mcp/rest/get_company?id=8145"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Femcor-group-administrative-assistant-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Femcor-group-administrative-assistant-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Femcor-group-administrative-assistant-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/emcor-group-administrative-assistant-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Femcor-group-administrative-assistant-3"}]}