{"id":4025360,"url":"https://alion.io/job/emcor-group-administrative-assistant-8","title":"Administrative Assistant","company":{"id":8145,"name":"EMCOR Group","domain":"emcorgroup.com","url":"https://alion.io/company/emcorgroup","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":13,"ghost_share":0,"stale_share":0,"repost_share":0.077,"time_to_fill_p50_days":14,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Maryville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-10T16:41:09Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-12T10:22:48Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About Us\nOur capabilities cover a full suite of millwrighting services, including installing, setting, aligning, and leveling machinery and equipment, as well as dismantling, refurbishing, reassembling, and moving. Additionally, our expertise covers close tolerance and precision alignment, as well as fabrication, concrete construction, and industrial HVAC solutions.\nJob Summary\nSupport the operation of a multimillion-dollar company by effectively operating a multiline phone system, greeting guests, and providing daily assistance through effective execution of the following duties\nEssential Duties & Responsibilities\nReasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.\nIn addition to detailed responsibilities listed below, role would serve as an assistant to office staff needs.\nAnswer incoming telephone calls and route to appropriate personnel. \nWelcome on-site visitors and direct to appropriate personnel. \nAssist accounts receivable department with credit card receipts, retail store reconciliation as needed.\nOpen mail and route to appropriate personnel.\nMaintain office and breakroom supplied\nPerform other clerical duties as needed, such as scanning, filing, copying, etc.\nAssist employment candidates’ with online applications process as needed. \nSend correspondence to customers as necessary to update accounts\nAssist office staff with employee appreciation meetings, weekly team meetings, and customer/vendor special events. \nAssist management team with duties as requested. \nSupervisory Responsibilities:\nThis job has no supervisory responsibilities.\nQualifications\nTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nEducation and/or Experience:\nHigh school diploma or general education degree (GED); and one year related experience and/or training; or equivalent combination of education and experience.\nReasoning Ability:\nAbility to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.\nComputer Skills:\nTo perform this job successfully, an individual should have knowledge of Outlook, Excel, and Word. ProCore and/or Sage300(aka Timberline) experience would be a plus.\nPhysical Demands\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nWhile performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to stoop, kneel, or crouch. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.\nWork Environment\n The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nThe noise level in the work environment is usually quiet.\nOther Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. ,\nEqual Opportunity Employer\nAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.Affirmative Action Policy\nPlease review our Affirmative Action Policy.\nNotice to Prospective Employees\nNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process - it is probably fraudulent.Geographic Disclosure\nNotice to prospective employees; There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies. Please check our available positions to confirm that a post or email is genuine.\nEMCOR Group and its companies do not reach out to individuals to help with marketing or to other similar services. If an individual is contacted for services outside of EMCOR’s normal application process - it is probably fraudulent.\nWe offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. 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