{"id":2818751,"url":"https://alion.io/job/emcor-group-branch-administrative-assistant","title":"Branch Administrative Assistant","company":{"id":8145,"name":"EMCOR Group","domain":"emcorgroup.com","url":"https://alion.io/company/emcorgroup","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":5,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":8,"computed_at":"2026-10-19T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Fort Walton Beach, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":87000,"period":"year","method":"role_country_seniority_unknown","sample_n":9949},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-18T15:26:50Z","employer_posted_date":"2026-10-18","last_verified_at":"2026-10-20T04:05:45Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About Us\nWe design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems.\nJob Summary\nThe Branch Administrative Assistant at Miller Electric reports directly to the Vice President and Senior Director in charge of the office. Responsibilities are focused on providing support for the entire branch. Critical abilities for this position are strict attention to detail and the ability to shift from one process or function to the next rapidly and seamlessly. The applicant must also be proficient at both Microsoft suite programs.\nEssential Duties & Responsibilities\nCommunications: Must possess strong interpersonal skills within the office, customers, and vendors. Building on our core values of trust, collaboration, safety, quality, stewardship and community.\nHuman Resources: Process termination, payroll, and paperwork. Workman’s Compensation Claims processing by company standards and Payroll Management weekly, troubleshooting any issues.\nInvoice Processing: Create invoices, obtain liens as requested, process through accounting and submit to customers by way of online portals, e-mail, and mail or as directed.\nCreating Purchase Orders (PO’s) and enter them into ERP software (COINS)\nContract & Licensing Management: Process project contracts through home office as per procedure. Process closeout documents including warranties.\nArrange for certified payroll and lien processing as required.\nOversee maintenance of current licensing.\nProcess local cities business license yearly and submit to home office. Coordinate and follow up with home office for state contractors licensing yearly renewal and current Masters Electrician License.\nOrder Certificates of Insurance as requested. Obtain officer required signatures on required documents as needed. Complete contract breakdowns to get a job number.\nNotice to Owner: These need to be done periodically for billing contracts.\nTraining: (optional if there is not an Office Assistant) Crosstrain in every aspect of Payroll, with alternating weeks of processing, Workman’s Compensation claims, Fleet accident reporting, all according to company standards.\nAccounts Receivable: Reporting and maintaining fluid record-keeping in partnership with Miller’s accounting department.\nWeekly updating spreadsheets and communicating with Miller’s customer’s accounting departments. \nQualifications\nHigh proficiency working in MS Office (Word, Excel, PowerPoint, Teams)\nStrong communication skills\nAbility to maintain a high level of trust and confidentiality with sensitive items\nExcellent attention to detail\nAbility to work independently\nHigh school diploma\nPREFERRED\nKnowledge of the Construction industry\nKnowledge of SharePoint\nExperienced with COINS\nPayroll experience \nBenefits\nMedical, dental and vision plan options\n401k retirement with company matching\nDisability Insurance\nBasic and Supplemental Life Insurance \nFlexible Spending Accounts\nTravel Accident Insurance \nPaid Vacation & Holidays\nTuition Reimbursement Program\nCollege Coach Services\nWellness initiative\nEqual Opportunity Employer\nAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.Affirmative Action Policy\nPlease review our Affirmative Action Policy.\nNotice to Prospective Employees\nNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. 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