{"id":2705623,"url":"https://alion.io/job/emcor-group-contract-administrator","title":"Contract Administrator","company":{"id":8145,"name":"EMCOR Group","domain":"emcorgroup.com","url":"https://alion.io/company/emcorgroup","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":5,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":8,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Legal","role_family":"Legal","seniority":"senior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["South Windsor, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":68000,"max":72500,"currency":"USD","period":"year","gross":null,"usd_annual":72500},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-16T12:25:24Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-17T04:59:53Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About Us\nWe offer single-source facilities services solutions, including engineering, design, installation, repair, maintenance and operations for commercial real estate, financial, healthcare, technology, educational, and industrial facilities.\nJob Summary\nNew England Mechanical Services, Inc. is seeking a highly organized and detailed-oriented Customer Service-Contract Administrator to join our team and work on-site in our South Windsor headquarters office.\nThis is a dynamic, fast-paced role that serves as a critical link between our Sales, Operations, and Leadership teams, ensuring the successful administration and execution of HVAC service agreements.\nAs a Contract Administrator, you will play a key role in supporting the entire agreement lifecycle, from reviewing and processing new contracts to maintaining customer records and ensuring compliance with contractual requirements. Your work will directly impact on customer satisfaction, operational efficiency, and revenue growth by ensuring that agreements are accurately documented, tracked, and executed.\nThis position is ideal for a driven professional who thrives in a process-oriented environment, enjoys collaborating across departments, and takes pride in delivering exceptional service to both internal and external customers.\n#nemsi\nEssential Duties & Responsibilities\nServe as the primary administrative support resource for HVAC service agreements and contract-related activities. \nReview, validate, and process new service agreements, ensuring accuracy and completeness. \nEnter and maintain contract information within our ERP system and Microsoft Dynamics platform. \nPartner closely with Sales, Operations, Vice Presidents, and Branch Managers to support contract execution and business objectives. \nTrack agreement sales, renewals, amendments, and customer-specific requirements. \nMaintain accurate records of contractual obligations, asset inventories, terms and conditions, and customer documentation. \nManage purchase orders and ensure all necessary supporting documentation is received and properly filed. \nMonitor contract changes, updates, and renewals while maintaining data integrity across systems. \nCommunicate proactively with customers and internal stakeholders to resolve discrepancies, obtain missing information, and ensure seamless customer experience. \nSupport continuous process improvement efforts and contribute to operational excellence through consistent execution of established procedures. \nQualifications\nAssociate degree (2-year degree) required.\nMinimum of 5 years of progressively responsible administrative experience.\nAdvanced proficiency with Microsoft Office Suite, including:\no Outlook\no Excel\no Word\no Teams\no Microsoft Dynamics\nExperience working within an ERP system.\nStrong organizational, prioritization, and time management skills.\nExcellent verbal and written communication abilities.\nDemonstrated ability to manage multiple deadlines while maintaining accuracy and attention to detail.\nCustomer-focused mindset with strong follow-up and problem-solving skills.\nWorking knowledge of basic cost accounting principles.\nWhy This Role Matters\nThis position is essential to the success of our service operations. Your ability to maintain accurate contract information, support our sales efforts, and deliver exceptional customer service will help drive operational efficiency, customer retention, and long-term business growth. If you enjoy working behind the scenes to ensure everything runs smoothly while making a meaningful impact on customers and colleagues alike, we encourage you to apply.\nJoin a team where your attention to detail, customer focus, and administrative expertise will make a difference every day.\nPhysical Demands\nThis position is in-person in an office working environment.\nEqual Opportunity Employer\nAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.Affirmative Action Policy\nPlease review our Affirmative Action Policy.\nNotice to Prospective Employees\nNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process - it is probably fraudulent.Geographic Disclosure\nCompensation range $68,000-$72,500 yearly salary.\nBenefits: We are committed to providing employees with a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.","description_format":"text","description_chars":5129,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Facilities Management","Construction","HVAC & Refrigeration"],"lifecycle":[{"event":"open","at":"2026-10-16T12:25:24Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":8,"reasons":["conf:0","velocity","win:early","comp:brand"],"computed_at":"2026-10-17T05:46:00Z"},"pay":{"stated_usd_annual":72500,"is_top_pay":false},"html_url":"https://alion.io/job/emcor-group-contract-administrator","json_url":"https://alion.io/job/emcor-group-contract-administrator.json","meta":{"generated_at":"2026-10-17T05:59:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8211,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8145},"rest":"https://alion.io/mcp/rest/get_company?id=8145"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Femcor-group-contract-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Femcor-group-contract-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Femcor-group-contract-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/emcor-group-contract-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Femcor-group-contract-administrator"}]}