{"id":4295699,"url":"https://alion.io/job/emcor-group-hr-assistant","title":"HR Assistant","company":{"id":8145,"name":"EMCOR Group","domain":"emcorgroup.com","url":"https://alion.io/company/emcorgroup","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":14,"ghost_share":0,"stale_share":0,"repost_share":0.071,"time_to_fill_p50_days":14,"computed_at":"2026-11-14T05:58:10Z"}},"role":"HR","role_family":"HR","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Portland, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-11-14T01:06:29Z","employer_posted_date":"2026-11-14","last_verified_at":"2026-11-14T20:17:51Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About Us\nWe are a multidisciplinary electrical firm with the in-house expertise to plan, construct, install, and fully integrate a full range of electrical, control, and telecom systems. We offer a comprehensive line of innovative electrical solutions, performing work collaboratively-under one roof-to help us lower costs, increase accuracy, and promote project efficiency.\nJob Summary\nThe Human Resources Assistant (HRA) will be responsible for a variety of administrative tasks while assisting both the HR and Labor Department.\nEssential Duties & Responsibilities\nHR Assistance:\nPreform Union New Hire Orientations (Overview of Union New Hire Packets with employees, collect and follow up for necessary documentation)\nData Entry (Enter new hire information in all applicable locations)\nManage Labor Tracking Smartsheets (Update crew rosters, enter employee numbers & photos)\nProcess ROF’s (Remove from labor tracker, update ROF sheet, send ROF to the hall, move i9, update i9 tracker)\nMaintain i-9 tracker & OFCCP spreadsheets (Purge i-9’s as required)\nAudits (Electrical licenses, monthly & annual auditing of employee information)\nNew Hire Liaison (Connect with non-union new hires after hire, send Union employee’s their employee number)\nOnboarding Training (Train all field personnel responsible for orientation on onboarding process/I-9 training)\nAssist HR Generalist in Smartsheet maintenance (Employee profiles, employee directory, create forms, special projects)\nBadging (Create badges for new and current employees, track in badge assignment excel sheet)\nProcess Employee Background Checks (Union Employees, by request, alert HR Manager to adverse results)\nAssist HRM & HRG in supporting employees with HR related inquiries (Benefits, PTO, leave, update employee information)\nEstablish and maintain positive relationships with all departments\nMisc. duties as assigned by HR and Labor Department\nAssist HRM & HRG in the Creation & Maintenance of Job Descriptions\nManage Drug Testing Programs (Notify employees of randoms/follow up tests, track for drug test payments, work with BeneSys on Drug Free Workplace, communicate with MRO’s)\nAssist HRM in Training & Development Program (Not Related to CPM):\nAssist HRM & HRG in implementation and roll out of HR Training (For union employees, track attendance)\nAttend BOLI & PHRMA or other HR Related events/seminars to stay current on HR trends & employment laws (As directed by the HR Manager, some may be monthly, quarterly, or yearly)\nLabor:\nInform job site point of contact of new hires via email (Start date, employee info, etc.)\nUnion new hire point of contact (Answer union new hire questions/inquires)\nCommunicate with all Union Halls for dispatch information\nTrack calls in each local union hall (Update “Union Dispatchers Report” with numbers of calls in the hall twice a day for all unions)\nAssist union employees with reciprocal license applications\nAssist with Apprentice Evaluations\nMisc. duties as assigned by Labor Superintendents\nCoordinate labor appreciation events with Labor Superintendents\nQualifications\nBSc/BA in Business, Human Resources, or relevant field preferred.\nGood knowledge of MS Office; especially Excel & Power Point\nStrong Administration Skills \nOutstanding communication and customer service skills \nExcellent organizational and time-management skills\nAbility to multi-task in a fast-paced work environment\nPhysical Demands\nThe physical demands described here are representative of those that must be met by a HRA to successfully perform the essential functions of this job.\nThe HRA is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.\nWork Environment\nMostly office-based. Typical working hours for the HR Assistant may vary. Generally Monday - Friday during normal business hours, but when deadlines approach they may be required to work longer hours, including some weekend work. Some travel may be required for training/continuing education.\nBenefits\nHealth & Welfare (medical, dental & vision)\n401(k)\n401(k) match\nPaid time off\nPaid holidays\nFlexible spending accounts\nLife insurance\nDisability insurance\nEmployee assistance program\nEqual Opportunity Employer\nAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.Affirmative Action Policy\nPlease review our Affirmative Action Policy.\nNotice to Prospective Employees\nNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. 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