Project Coordinator

About Us

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.

Job Summary

The Project Coordinator independently manages assigned projects from intake through closeout. The role coordinates scope, schedules, documentation, materials, budgets, purchasing, communication, and production handoffs so projects are ready for safe, compliant, and efficient execution.

Essential Duties & Responsibilities

Assigned Project Ownership: manage assigned projects from request intake through closeout; maintain scope, schedule, milestones, action items, status, risks, and customer commitments; elevate decisions outside assigned authority.

Project Documentation and Make & Pack Readiness: develop and maintain work-order documentation, material requirements, bills of material, inspections, instructions, forms, and required records; verify current revisions and coordinate required reviews before release to production.

Customer and Engineering Coordination: act as the primary day-to-day contact for assigned projects; work directly with P&G customer to clarify technical requirements, obtain inputs and approvals, communicate status, and resolve routine project issues.

Production Handoff and Execution Support: deliver complete project packages to the Factory Supervisor and Line Leads; coordinate priorities, readiness, product reviews, deviations, temporary instruction changes, nonconformance communication, and final closeout without directing hourly employees.

Materials, Purchasing, and ERP Coordination: monitor stock and project-specific material demand; initiate purchase requests; follow supply delays; coordinate incoming goods receipt; and confirm materials, supplies, tools, and equipment are available.

Budget, Labor, and Billing Administration: track project budgets and expenses; audit project time entries; prepare labor allocation and billing support; maintain customer statement inputs and accurate planning and financial records.

Cross-Functional Coordination and Improvement: partner with quality, logistics, mechanical operations, line leadership, and the manager to remove project barriers, improve standard work, and support reliable delivery.

Qualifications

Education

(HS Diploma, Under/Graduate Degree, etc.)

High school diploma or equivalent required. Associate degree in Business Administration, Project Management, Supply Chain Management, Project Management, or a related field preferred.

Business Experience

(prior-year’s work/related experience)

Minimum 2-5 years of experience in project coordination, production support, operations administration, manufacturing, packaging, or a related environment.

Licenses/Certifications

Valid U.S. driver’s license

Language Skills

Ability to read and comprehend instructions, including, but not limited to, safety policies, procedure manuals, and maintenance specifications. Ability to write routine reports and correspondence. Ability to effectively present information in individual and small group situations.

Technical Qualifications & Skills

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Strong organizational and time management skills with the ability to manage multiple projects simultaneously.

· Excellent written and verbal communication skills.

· Strong customer service and relationship management abilities.

· Detail-oriented with a high degree of accuracy in documentation, reporting, and data management.

· Ability to prioritize competing demands and meet deadlines in a fast-paced environment.

· Strong problem-solving and decision-making skills.

· Ability to collaborate effectively with operations, purchasing, finance, customers, and production teams.

· Ability to maintain confidentiality of customer, operational, and financial information.

Physical Demands

While performing the duties of this job the employee is regularly required to stand, walk, climb or balance, stoop, crouch and crawl. The employee must frequently lift and/or move up to 100 pounds and occasionally lift and /or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

High and low bay lab/factory environment inside customer’s research and development center. The noise level can range from moderate to loud (forklift horns).

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process - it is probably fraudulent.

Geographic Disclosure